45 BEST Professional Voicemail Greetings (2024)

While sometimes overlooked, a professional voicemail greeting is critical to any business. It plays a vital role in maintaining strong relationships with clients, colleagues, and prospective business leads trying to contact you.

Luckily, recording such a voicemail greeting for your business is easily achievable with a few simple steps and an abundance of examples. So whether you’re looking for something funny, simple, or professional, we’ve got you covered.

In this article, we’ll explore more than 20 examples of professional voicemail greetings and why they work.

Why Your Business Needs a Professional Voicemail Greeting

Today’s market is highly competitive, so every interaction you have can make a difference between making a lasting impression and being brushed aside by a competitor.

Most of the time, businesses focus on in-person meetings and emails, which are undoubtedly important, but neglect the impact of professional voicemail messages. But why exactly is it so important?

A standard voicemail greeting is a virtual greeting for clients hoping to engage with your business. The business voicemail script is a way of welcoming them, setting the tone for your interaction, and showcasing your professionalism and credibility.

A strong voicemail greeting can make a huge difference when you can’t answer a call. It lets your callers know that you’re still there for them and provides important information on how they can reach your business.

To keep their attention, it’s best to keep your voicemail script concise so that callers won’t get discouraged and hang up before leaving a message.

Here are a few other reasons why you should focus on recording the best voicemail greeting possible for your business:

Makes a positive first impression
Enhances your brand’s identity
Manages client’s expectations effectively
Increases your credibility
Personalizes the client’s professional experience
Maintains consistency in customer communication
Shows professionalism outside of business hours

Work Voicemail Greetings

Crafting a voicemail for your work phone is one of the most critical steps. It helps you establish a connection right from the voicemail, fostering a positive relationship with callers.

Here are a few examples of work voicemail greetings that you might want to take inspiration from:

“Thank you for calling [company name]. You’ve reached [your name]. I’m currently away from my desk, but please leave your name, number, and a message detailing your needs. I’ll return your call as soon as I can. Have a great day!”
“You’ve reached [company name], we’re away at the moment, but your call is important to us. Leave your name, phone number, and reason for your call, and we’ll get back to you as soon as possible. Thank you!”
“Welcome to [company name]! I’m sorry we can’t take your call now, but we’re busy helping other customers. Please leave a detailed message with your name, phone number, and any pertinent details, and I’ll call you back within 24 hours.”
“Thank you for contacting [company name]. This is [your name] speaking. I’m currently away from my desk, helping other clients. Please leave your name, number, and any details I need to know to help you. I’ll get back to you as soon as I can.”
“Good day! You’ve reached [company name], where we strive to make every customer’s experience special. I’m sorry I can’t take your call right now, but I’m away from my desk. Leave me a message, and I’ll get back to you as soon as possible.”

Short Voicemail Greetings

Short voicemail greetings are important as they save time, convey professionalism, and ensure clarity of communication. They provide convenience for callers and improve accessibility for individuals with hearing impairments.

Here are ten useful sweet short voicemail greetings to help you in the workplace:

“Thank you for calling [company name]. I’m not at my desk right now. Leave me a message, and we’ll speak soon.”
“Hello, and thank you for calling [company name]. I’m currently assisting other clients; please leave a message.”
“Thank you for calling [company name]. I’m sorry I missed your call, leave your contact information, and I’ll get back to you soon.”
“Hi there! You’ve reached [your name] at [company name]. I’m sorry I can’t pick up right now, but please leave your contact details at the beep.”
“You’ve reached the voicemail of [your name] at [company name]. I’m unavailable at the moment, but please leave a message, and I’ll return your call shortly.”
“Thank you for contacting [company name]. I’m busy with other customers but will return your call as soon as possible.”
“Hi, you’ve reached [your name] at [company name]. Please leave your contact information, and I’ll call you back soon.”
“Thank you for reaching out to [company name]. I’m currently away, but please leave me a message.”
“Hello, and thanks for calling [company name]. I’m away from the phone right now, but leave your contact details, and you’ll hear from me soon.”
“Thank you for your call. I’m away from my desk now, but I’ll return your call within 24 hours.”

Business Voicemail Greeting Examples

When you have a primary business phone number shared with customers or publicly listed, a business voicemail greeting is crucial to welcome callers. This ensures that every interaction begins with a polished and professional impression of your business.

Here are a few voicemail script for business:

“Hello, you’ve reached [company name]. We can’t take your call right now, but please leave your name, number, and the reason for your call, and we’ll return your message soon.”
“Thank you for calling [company name]. You’ve reached our voicemail, so we must be assisting other customers. Sorry for missing your call!”
“Hi, this is [company name]. We’re away at the moment but know that your call is important to us. Please leave your contact information, and we’ll contact you at our earliest convenience.”
“You’ve reached [company name]. We’re unable to take your call right now, but please leave your contact details and the purpose of your call, and we’ll return it as soon as possible.”
“Thank you for reaching out to [company]. Our phone lines are open Monday through Friday from [hour] to [hour] [time zone]. If you prefer alternative methods of contact, you can visit our website at [URL] to engage in live chat or email us. To request a callback, kindly leave your name and phone number after the beep, and we will get back to you promptly.”

Funny Voicemail Greetings

Funny voicemail greetings are a way of breaking the ice with your caller. However, these greetings may not be for you if you’re employed at a conservative workplace. Always know your target personas and whether they’d be okay with funny voicemail greetings. Here are a few of the best funny voicemail greeting examples:

“Hey you, sorry I missed your call. If you’re a telemarketer, you won’t be hearing from me. If you’re not, you’ll definitely be hearing from me.”
“Hey! Leave us a message after the beep, and once we find our way back to the answering machine, we’ll return it!”
“Hello, you’ve reached [company name], we’d thank you for calling, but we aren’t sure what you want yet! Leave us a message after the beep.”
“Hello, if you’re hearing this message, you’ve reached [your name]. I’m pretty important around here, so I’m probably helping other customers. Leave me a brief message, and I’ll return your call!”
“Hey! Sorry, I’m out and about at the moment, but leave me a message! Losing your business would devastate me.”

Vacation Voicemail Greetings

When you’re on vacation, it’s important to set a specific voicemail letting people know you’re currently unavailable or offering an alternate contact in case of emergencies. Here are a few examples:

“Thank you for calling [company name]. Happy Holidays! We’re on vacation until [date] and will return your call as soon as we’re back in the office.”
“Hello and happy holidays! Thanks for calling us. We’re taking a little vacation for the next couple of days, but leave your name, number, and reason for your call, and we’ll return it as soon as possible.”
“Thank you for calling [company name]. Our team is currently on vacation, getting some much-needed relaxation time. We apologize for the inconvenience and will return your call as soon as we can. In the meantime, you can contact [name and number].”
“Happy holidays from [company name]! We’re currently taking a break. In case of an emergency, we are still here for you. Simply reach out to us via [company email], and we’ll contact you soon.”
“Thank you for reaching out to [company name]. Our office is currently closed for the holiday season. Leave us a message, and we’ll get back to you after [date].”

Voicemail Greetings for Customer Service Phone Numbers

The customer service number is equally important as your personal phone greeting or the office voicemail. These voicemails help set the tone for the support team and keep everyone on track. Here are some examples:

“Hello, thank you for contacting [company name’s] customer support team. We’re currently experiencing high call volumes and will return your call as soon as we can.”
“Hello, and thank you for calling [company name]. Our team is busy assisting other callers but will return your call as soon as possible.”
“Thank you for contacting the customer service department of [company name]. Our customer service representatives are busy now, but we’ll reply soon.”
“Hello, and thank you for contacting [company name]. Your call is important to us, and if you leave your name, number, and summary of your issue, we will return your call as soon as possible.”
“Thank you for calling [company name]. We’re busy at the moment but will return your call as soon as we can and address all of your pressing issues. Leave us your name, contact number, and the details of your problem.”

Voicemail Greetings for Calls After Business Hours

Sometimes, customers call after the end of business hours, hoping that you’re still open. You will want a specific message that lets them know you’re closed. Here are a few examples:

“Hello, thank you for reaching out to us. Our office is closed, but your call is very important. Our normal hours are [business hours], and we’ll return your call by [time/date].”
“Hello, thank you for calling [company name]. Our office is closed right now and will reopen [time/date]. Leave us a message or give us a call back during normal business hours.”
“Thank you for reaching out to [company name]. We’re currently away from the office but will return at [time/date].”
“Hello, and thank you for calling [company name]. We’re away from the office now but will call you back during normal business hours.”

Out-of-Office Voicemail Greeting Examples

If you’re planning on being out of your office for an extended period, or whatever the reason, you’ll likely want to have an appropriate voicemail message. Here are a few examples:

“Hello, I’m out of the office right now but will call you back at [date/time].”
“Thank you for calling [your name]. I’m out of the office until [date/time] and will return your call after.”
“Thank you for calling [company name]. We’re out of the office at the moment, but you can expect to hear back from us at [time/date].”

Professional Voicemail Greetings to Keep the Conversation Going

If you’re worried about losing business, check out these examples:

“Thank you for calling our company. We cannot take your call at the moment, but your business is our priority.”
“Welcome to [business name]. We’re sorry we missed your call, but let us know what’s going on, and we’ll get back to you!”
“Hello, and sorry we missed your call; let us know what you need, and you’ll hear back from us within 24 hours.”

FAQs

Here are some frequently asked questions (FAQs) to give you insights on the best voicemail greeting for business.

The best voicemail greeting is engaging yet professional. You can change the greeting every few months according to the season to make it more interesting.

To personalize your voicemail greetings, try to take the negative connotation out of the phone going straight to voicemail. Create a lighthearted greeting according to your audience but don’t lose your professional integrity.

For a business or voicemail recording, you should include a greeting, your name, the company name, when the caller can expect to hear back from you and request that they leave their information so they know their call is important to you.

Some basic tips for creating a voicemail greeting include practicing beforehand, knowing exactly what you’ll say, and being precise and professional.

Yes, you should include your name in your custom voicemail. This way, the caller will be 100% sure they’ve reached the right person. However, for safety reasons, it’s best to use only your first name instead of your full name.

To make a personal voicemail greeting, open the app, go to Settings, select the Voicemail greeting option, and tap Record a greeting. You can redo your greeting if you don’t like it.

The best way to record a professional business voicemail greeting is to decide what you’ll say ahead of time, practice saying everything fluidly and without pauses or mistakes, and thank them for calling you or the company at the start of the voicemail.

Conclusion

With the right voicemail greeting, you can enhance your business’s image, build trust with your callers, and provide an exceptional customer experience right from the first point of contact.

The ideal professional voicemail greeting can effectively convey important information, manage expectations, and positively impact your callers.

Remember to tailor your voicemail greeting to align with your brand identity and target audience, ensuring consistency and professionalism throughout your communication.

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