SAP PA10 Personnel File: How to View All Infotypes in SAP HR
Kaelyn Flynn
⚡ Smart Summary
SAP Personnel File, opened with transaction PA10, displays every infotype that holds data for a personnel number, listing records in ascending numeric order and then sorting them by validity period for quick review.
View All Infotypes in SAP HR
You can view all infotypes saved in SAP HR for a personnel number (PERNR) using the “Personnel File”. The Personnel File simulates browsing through an employee’s personal data.
The Personnel File facility is accessed using the following menu path: Human Resources => Personnel Management => Personnel Administration => HR Master Data => Personnel File, or transaction PA10.
The Personnel File displays all of the infotypes to which data has been saved for a personnel number.
Infotypes are displayed in ascending numeric order and then sorted by their validity. The same display order applies to subtypes. They all appear after the respective infotypes.
If several records exist for the same infotype, they are displayed one after another. The system then goes on to the next infotype. When it has reached the last infotype for which data exists, SAP returns to the initial screen.
You can scroll backwards and forwards through the Personnel File by using the Next Record function (or F19) and the Previous Record function (or F18).
Common Infotypes Stored for an Employee
Before browsing the Personnel File, it helps to know which infotypes most employee records contain. SAP HCM stores personnel data in numbered infotypes, and a typical master data record includes a core set that appears for nearly every employee.
The most common infotypes you will see for an employee are:
- Infotype 0000 (Actions): Records personnel actions such as hiring, transfer, and termination.
- Infotype 0001 (Organizational Assignment): Links the employee to a company code, personnel area, and position.
- Infotype 0002 (Personal Data): Holds name, date of birth, and other identifying details.
- Infotype 0006 (Addresses): Stores permanent, temporary, and mailing addresses.
- Infotype 0007 (Planned Working Time): Defines the employee’s work schedule rule.
- Infotype 0008 (Basic Pay): Contains pay scale, wage types, and salary amounts.
- Infotype 0009 (Bank Details): Captures the account used for salary transfer.
Because these infotypes are mandatory or created during hiring, they almost always hold data and therefore appear in the Personnel File.
View Infotypes for Multiple Employees
The Personnel File (PA10) and Display HR Master Data (PA20) show infotypes one employee at a time. When you need to review the same infotypes across a group of employees, SAP HCM provides reporting tools that read infotype data in bulk.
Ad Hoc Query is the fastest option for quick lists. Follow these steps:
- Run transaction S_PH0_48000513 (HR Ad Hoc Query).
- Select the InfoSet and user group that contain the infotypes you need.
- Tick the fields to output, such as personnel number, employee name, and organizational unit.
- Set selection criteria, for example a personnel area or an employee group.
- Execute the query to list every selected employee together with their infotype values.
For repeatable, formatted output, use SAP Query (transaction SQ01), which lets you save queries and schedule them as background jobs. Standard delivered reports also help: RPLINFC0 (Flexible Employee Data) displays selected infotype fields for many employees at once.
These reporting tools respect the same authorization checks as PA20, so a user only sees the infotypes and personnel numbers permitted by their HR role. This makes bulk review safe even in large organizations.
Where SAP Stores Infotype Data
Every infotype you see in the Personnel File is stored in a transparent database table named PAnnnn, where nnnn is the four-digit infotype number. For example, Personal Data sits in table PA0002, Organizational Assignment in PA0001, and Basic Pay in PA0008.
Knowing the table names is useful when you troubleshoot data or build reports:
- PS03 (Infotype Overview): Lists which infotypes exist for a personnel number, along with their record counts.
- SE16N (Data Browser): Displays the raw records for a single PAnnnn table, subject to authorization.
- Logical database PNP/PNPCE: Reads infotype records consistently inside custom ABAP reports.
Direct table access is read-only for most HR users. Master data should always be changed through the maintenance transactions rather than at table level, so that time constraints and validations are respected.
