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In this tutorial, you will learn-

  • How to Park a G/L Document Posting
  • How to Hold a G/L Document Posting
  • How to Post a Document with Reference in SAP

How to Park a G/L Document Posting

In SAP ,User can be provided with Limited Authorization Amount for Posting .

For example ,an Accounting  clerk has authority to post documents to a maximum amount $5000.  .While feeding document he finds that the document amount is $10000  for which he does not have the authority .

In such cases, SAP has provided Park Facility for the document which allows the user to save the document but the amount is not posted in the G/L Accounts .The document can be later reviewed by High Authority Personnel who has appropriate posting amount authorization. Once approved , the document is posted in G/L Accounts.

Here is an Demo for Parking a G/L Account Document

Step 1) Enter  Transaction Code FB50 for G/L Account Posting in SAP Command Field

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

Step 2) In the next screen , Enter the following

  1. Enter Document Date
  2. Enter G/L Account To be Credited
  3. Enter Credit Amount
  4. Enter G/L Account To be Debited
  5. Enter Debit Amount

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

Step 3) Press Park Button

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

Step 4) Check the status for the Park Document Number.

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

How to Hold a G/L Document Posting

A user may want to temporarily save the document under following conditions

  • G/L Document is not complete
  • User does not has complete or accurate information
  • User wants to complete or correct  the document at a later stage

Under such situations , you can HOLD a  document without posting the document  amount in the G/L Accounts. Here is an Demo for Holding a G/L Account Document

Step 1) Enter  Transaction Code FB50 for G/L Account Posting in SAP Command Field

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

Step 2) In the next screen , Enter the following

  1. Enter Document Date
  2. Enter G/L Account To be Credited
  3. Enter Credit Amount
  4. Enter G/L Account To be Debited
  5. Enter Debit Amount

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

Step 3) Press Hold Button

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

Step 4) In the next screen, Enter the Temporary Document Number and Press Hold Document

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

Step 5) Check the status bar for the document to Held

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

How to Post a Document with Reference in SAP

Step 1) Enter Transaction code FB50 in the SAP command Field

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

Step 2) In the next screen, Select Goto-> Post with Reference from the SAP Standard Menu Bar

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

Step 3) In the next screen , Enter the Following

  1. Enter the Reference Document Number
  2. Enter the Company Code the Document was posted
  3. Enter the Fiscal Year in Which it was posted
  4. Press Enter

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

Step 4) In the next screen,Make appropriate changes in the document

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

Step 5) Press Enter , In the next screen , Check the Document

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

Step 6) Press Save, to Post the new document

G/L Document Tutorial: Park, Hold,  Posting with Refrence in SAP

 

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