How to Display Organizational Structure in SAP

By : Kaelyn Flynn Kaelyn Flynn
Hours Updated

⚡ Smart Summary

Displaying Organizational Structure with Positions in SAP HR reveals the complete hierarchy of organizational units and the staffed positions beneath them. This resource explains Organizational Management objects, the benefits, and the transaction code and steps to run the report.

  • 🏢 Organizational Structure: SAP OM models the company as organizational units linked into a reporting hierarchy.
  • 🪑 Positions: Each position is a single seat in a unit, held by one employee.
  • 🔑 Transaction Code: Report S_AHR_61016494 displays the structure together with its positions.
  • 📅 Time-Dependent: A reporting period or key date shows the structure as of any chosen date.
  • 📊 Output: The report lists every organizational unit and the positions staffed beneath it.
Read More

Display Organizational Structure with Positions

Though SAP provides a wide array of reports to view your OM related data, the best and easiest of all reports is to view Organizational Structure with Positions.

What is Organizational Structure in SAP HR?

In SAP HR, the Organizational Structure is a graphical representation of how a company is arranged into units, positions, and reporting lines. It is maintained in the Organizational Management (OM) module and forms the backbone of the entire Human Capital Management system. Every department, team, and role is modeled as an object, and these objects are linked together through relationships that describe who reports to whom.

The Organizational Structure with Positions extends this view by attaching individual positions—and the employees who hold them—to each organizational unit. This lets an administrator see, in a single report, the complete hierarchy from the top-level company down to each staffed position. Because the structure is time-dependent, SAP stores a validity period for every object and relationship, so you can view the organization as it existed on any past date or as it is planned for the future.

Understanding this structure is essential before running reports, because time evaluation, payroll, and personnel administration all draw on the same organizational data.

Key Objects in SAP Organizational Management

SAP Organizational Management is built from a small set of standard object types. Each object is identified by a two-character key and can be linked to the others to build the full hierarchy:

  • Organizational Unit (O): Represents a department, division, or team. Organizational units are linked to each other to create the reporting hierarchy.
  • Position (S): A single, individual seat in the organization, such as “Payroll Administrator.” A position belongs to one organizational unit and can be held by an employee.
  • Job (C): A general classification or template, such as “Manager” or “Consultant,” from which many positions can be created.
  • Person (P): The employee who occupies a position. The person object links Organizational Management to Personnel Administration.
  • Cost Center (K): An external Finance object assigned to organizational units or positions so that personnel costs are posted correctly.

These objects, joined by relationships, allow the Organizational Structure with Positions report to display both the hierarchy and the people who staff it.

Benefits of Displaying Organizational Structure with Positions

Displaying the Organizational Structure with Positions gives HR teams a clear, up-to-date picture of how the workforce is organized. Instead of reading raw table data, managers see the hierarchy visually, which makes it far easier to spot vacant positions, duplicated roles, or reporting lines that no longer match the business.

The report is also a practical planning tool. Because it is time-dependent, you can compare the structure on different dates to review reorganizations or model future changes before they are implemented.

Key benefits include:

  • Fast visibility of every organizational unit and the positions beneath it.
  • Easy identification of unfilled positions that still need to be staffed.
  • A reliable foundation for downstream processes such as time management and payroll.
  • Support for audits and headcount reporting through accurate, dated snapshots.

Because the same organizational data drives many other SAP HR processes, keeping this structure accurate benefits the entire Human Capital Management landscape.

RELATED ARTICLES

How to Check Organization Structure in SAP

In the SAP transaction code box, Enter transaction S_AHR_61016494

Display Organizational Structure with Positions

In the next SAP screen,

Display Organizational Structure with Positions

  1. Enter the Organizational Unit. You can search for the Org Unit if required
  2. Select the Reporting Period. In case you do not want to run the report for a period, select Key date, which will run the report for the particular date you have selected
  3. Select Status, which gives you the option to select the Plan version.

Display Organizational Structure with Positions

Click Execute

The report output is shown as follows –

Display Organizational Structure with Positions

FAQs

A job is a general classification, such as Manager, used as a template. A position is a specific seat created from a job, such as Sales Manager for Region North. Many positions can be based on one job.

Organizational Management stores the structure—units, positions, and reporting lines. Personnel Administration stores individual employee master data such as personal details and pay. The two modules are linked when a person is assigned to hold a position.

Besides S_AHR_61016494, transaction PPOSE displays the organizational structure in the Organization and Staffing interface, while PPOME allows you to change it. PP01 maintains individual objects, and PO10 or PO13 maintain organizational units and positions.

Yes. Every OM object stores a validity period, so on the report selection screen you can enter a Key Date or a Reporting Period to view the hierarchy exactly as it existed on any past date or as it is planned for a future date.

Yes. From the report output, use List → Export → Spreadsheet, or the standard toolbar export icon, to save the structure as an XLSX or CSV file. This is useful for offline analysis, headcount reviews, and audit documentation.

Users need read access to Organizational Management infotypes through authorization objects PLOG and P_ORGIN, plus permission to execute the report transaction. Sensitive data such as pay grade or cost center may require additional structural authorization checks.

AI can analyze an organizational structure to flag vacant positions, unusual reporting lines, or duplicated roles. It can also suggest reorganization scenarios and summarize headcount, helping HR teams review large hierarchies faster than manual inspection.

GitHub Copilot and similar AI assistants can draft SAP HR queries, ABAP snippets, and organizational report logic. They can also explain OM objects, relationships, and validity dates, but the generated code should still be tested inside SAP to confirm accurate object selection.

Summarize this post with: