6 BEST Payroll Outsourcing Companies (2025)

Small business owners have a lot on their plates. Apart from managing the day-to-day operations of their business and trying to keep up with a complex business environment, they have to deal with the headache of running payroll. Often, they don’t have time to research and choose the right payroll software.

A payroll solution helps you manage, maintain, and automate your payroll process. In addition, integrated, robust, and well-configured payroll software can help small businesses maintain tax compliance and comply with other financial regulations.

After 100+ hours of research, I reviewed 40+ BEST Payroll Outsourcing Companies and selected top free and paid options. My in-depth and insightful article offers a comprehensive look at the best payroll software with verified features, pros and cons, and pricing details. This may help you choose the right service for your small business. Read the full article to discover trusted and exclusive information. Read more…

Best Payroll Companies: Top Picks!

Name	OnPay	Bambee	QuickBooks	Paycor
Best for	Best User Interface	Completely automating HR tasks	Most User-Friendly Payroll Solution	Best HR, payroll, and talent platform
Free Trial	Free 30 Days	Free 30 Days	Free 30 Days	Free 14 Days
Price	$36 per month plus a $4 per person	$99 per month	$17.50 per month	$99 per month
Deployment	Cloud, SaaS, Web-based, Mac, Linux, Windows, Chromebook, Mobile	Cloud, Android, iOS, Windows, Mac, Linux, and Chromebook	Android, iOS, and Cloud	Cloud, Android, iOS, and Mac
Support	Telephone(7 am-7 pm), Social Media Access	Chat, Email, FAQs and Phone support	Phone, Email Support, Live Online Chat, FAQs, and Community	Emails, Phone, Live Chat, FAQs, and Forums
Link	Learn More	Learn More	Learn More	Learn More

1) OnPay Payroll

Best for its User Interface

OnPay Payroll is a top-notch cloud-based solution that impressed me with its ease and efficiency. I found that it manages payments, handles tax calculations, and submits tax documents on a clear, fixed schedule. I could access free help when switching from other payroll services, which included data migration. The single pricing plan is both simple and fair, in my opinion.

Features:

• Monthly Payroll Runs: You can enter data and employee information yourself. This data includes each employee’s monthly, weekly, or hourly pay, payment schedule, office location, department, position, and direct supervisor. Furthermore, you can add prior wage information and tax liabilities, withholding amounts, and deductions when setting up the tool.
• Employee Management: The tool allowsemployees to onboard themselves by setting up their employee profiles and entering their data. Employers can access a dedicated employee portal that securely stores their essential documents.
• Integrations: Like most cloud-based software on the market now, the software can sync with several other accounting, time tracking, 401(k) / Retirement, HR & Compliance software you’re likely already using to run and manage your business. They include Quickbooks, Xero, When I Work, America’s Best 401k, and Mineral (formerly Think HR).
• Direct Deposit: OnPay allows for direct deposit options and is quite reliable.
• Insurance Benefits: In addition to payroll processing, I could access health insurance and retirement plans as a great option for small businesses.

Pricing:

• Free Trial: 30 Days
• Price: Plan start at $46 per month

Visit OnPay >>

30 Days Free Trial

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2) Bambee

Bambee specializes in HR and payroll outsourcing services designed specifically for small businesses. It simplifies payroll management by offering guided payroll processing, ensuring compliance with tax regulations, and reducing administrative burdens. I found it particularly valuable for businesses looking for an affordable yet comprehensive payroll solution, complete with dedicated HR support, compliance audits, and employee management tools.

Features:

• Full-Service Payroll: Handles complete payroll processing with accurate calculations and tax compliance.
• Guided Payroll Processing: Bambee offers guided payroll services that include two-day direct deposit and automatic handling of federal, state, and local taxes, simplifying the payroll process for businesses.
• Employee Classification Assistance: The platform provides guidance on proper employee classification, helping businesses avoid potential legal issues related to misclassification.
• Compliance Audits: Regular HR audits identify payroll compliance gaps, reducing the risk of fines and penalties.
• Customizable Reporting: You can generate detailed reports on payroll, employee performance, and HR compliance to support business decisions.
• Document Storage: Offers secure cloud-based storage for payroll-related documents and compliance records.

Pricing:

• Price: Plans start at $99 per month.

Visit Bambee >>

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3) QuickBooks Payroll

Most User-Friendly Payroll Solution

QuickBooks Payroll is an amazing online payroll tool for its simplicity. I found that it is perfect for small businesses aiming to streamline their payroll tasks. It offered me smooth integration with QuickBooks products, which made handling payroll easier. I particularly liked its well-structured features, which are easy to navigate. In my experience, it is one of the most popular tools because of its user-friendly design.

Quickbooks also offers affordable pricing and a wide range of accounting features. If you are already using QuickBooks accounting software to track finances, it is easy to add Payroll by simply activating the feature within QuickBooks Online.

Features:

• Unlimited Payroll Runs: offers a basic payroll and a full-service payroll solution and services.
• Tax Filing and Deposit: The software allows businesses to account for tax liabilities after each payroll run and file taxes to the relevant bodies.
• Automations: QuickBooks Online automates tasks, making Payroll faster and less stressful for small business owners.
• Built-in Reports: The software spares you the laborious task of creating financial reports from scratch thanks to the software’s built-in reports, including the trial balance, general ledger, and transaction detail reports you’ll need come tax time.
• Automatic Backups: I could see it automatically backs up my data, keeping my books safe and updated.
• Electronic Invoicing: Another time-saving feature is electronic invoicing.
• Integrations: QuickBooks Online integrates with dozens of third-party applications that small businesses use daily. These include email marketing, e-commerce, customer relationship management, payment processing, and time tracking tools.
• Mobile App: IOS and Android apps for devices are available and included with your QuickBooks Online account.

Pricing:

• Free Trial: 30 Days
• Price: Plan starts at $17.50 per month

Visit QuickBooks >>

30 Days Free Trial

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4) Paycor

Best Tool for Payroll Outsourcing & Compliance

Paycor is a powerful payroll outsourcing solution designed for businesses that need a scalable and compliant payroll system. I found that it simplifies payroll processing while offering advanced automation and compliance features, making it an excellent choice for companies looking to streamline HR operations.

One standout aspect of Paycor is its automated payroll processing, which minimizes manual work and ensures accurate payments. Additionally, compliance management tools keep businesses updated with changing tax regulations, while on-demand pay allows employees to access their wages early. With mobile access, employees can view pay stubs, manage benefits, and track schedules from anywhere.

Features:

• Payroll Runs: Paycor automates payroll calculations and tax deductions, reducing administrative workload.
• Direct Deposit and Mobile Access: The software supports secure direct deposits and mobile access via the Paycor Wallet app.
• Tax Filing and Compliance Management: Paycor keeps businesses compliant with payroll tax laws, automating filings and providing compliance alerts.
• Real-Time Analytics and Reporting: The platform offers robust reporting tools that provide insights into payroll expenses, tax liabilities, and other critical financial metrics, aiding in informed decision-making.
• Expense Management: Paycor’s expense management software allows for the tracking, reimbursement, and reporting of employee expenses in one location, streamlining financial operations.​

Pricing:

• Free Trial: 14 Day Free Trial
• Price: Plan start at $99 per month

Visit Paycor >>

14 Day Free Trial

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5) Rippling

Best Tool for Global Payroll

Rippling is a top-notch payroll tool for its global payroll processing capabilities. According to my review, it is perfect for small businesses hiring remote staff. It offered me features not found in other tools, such as global payroll and flexible pricing. Throughout my assessment, I found it managed both national and international payroll well, including deposits and tax duties.

The software can also track PTO, have employees’ clock in and out, and generate customized reports that break down expenses by time worked. In addition, Rippling makes it easy to manage your company’s Payroll, benefits, HR, and IT in an all-in-one, modern platform. It brings all your employee systems and data together and helps automate your busy schedule.

Features:

• Payroll Runs: Rippling offers its clients unlimited Payroll runs at its base package.
• Automatic Tax Filing: The software calculates payroll taxes automatically and then submits them to the proper federal, state, and local authorities. This feature eliminates administrative hassles.
• Digitized Document Management: Rippling’s document management solution allows users to digitally send, sign, and store documents. This includes letters, an employee handbook, and termination agreements.
• Seamless Integration: Users can connect Rippling with over 500 applications. Employees may use Slack to set up new hires and issue corporate cards with Brex. In addition, they can use Proxy to grant access to employees. They can also automate all manual activities using the Rippling App Shop.
• Unified Employee Database: The software automatically keeps employee data updated across all modules, providing accuracy and eliminating manual entry.
• Robust Data Protection: The tool also offers small businesses substantial data protection.
• Powerful Reporting: It allows me to monitor turnover, track app usage, and pay attention to compensation trends.

Pricing:

• Price: $8 per user per month

Visit Rippling >>

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6) Justworks

Most Mobile Friendly Payroll Solution

Justworks helped me find a tool that makes it easier to start and manage my business. I noticed it provides automated payroll, compliance support, and HR tools all in one place. During my analysis, I found that its mobile features allowed my team to work from anywhere, making it a great option for growing businesses.

The developers built the software to allow entrepreneurs to focus on what matters most – growing their business and taking care of their teams. Justworks ensures payroll outsource company will be able to provide prompt and accurate payment for all types of employees, whether full or part-time. It features payment options such as direct deposits, bonuses, and reimbursement management. Justworks also comes with robust analytics and reporting.

Features:

• Payroll: The payroll dashboard provides you with a high-level overview of which workers are paid.
• Mobile Functionality: The software comes with unique functionalities that allow integration into mobile devices. The software is straightforward to use and mobile-friendly. It is available on the apple app store.
• Time Tracking: The tool allows me to track time and create paid time off, which is great for efficiency.
• Compliance Support: The software comes with a raft of in-built tools to help you comply with state and federal policies.
• Analytics and Reporting: This tool also comes with comprehensive reporting features. You can create reports by simply clicking checkboxes and exporting the output in various formats.
• Integrations: The tool integrates with some accounting software platforms such as QuickBooks and Xero.

Pricing:

• Free Trial: 30 Days
• Price: Plan starts at $8 per month

Visit Justworks >>

30 Days Free Trial

Why do small businesses need payroll software?

There are several reasons:

• Small business payroll software saves businesses time and money through lower labor costs. It does this through automated payroll processing. It includes many of the tasks associated with Payroll, including calculating employee pay, processing taxes, and managing benefits.
• In addition, payroll software can help ensure compliance with state and federal regulations. By using payroll software, businesses can avoid costly penalties and fines.
• Finally, payroll software can provide valuable insights into employee compensation and trends. Companies can make informed decisions about investing their resources best by understanding these trends.
• Ultimately, payroll processing companies offers several benefits that can be extremely helpful for small businesses.

What type of analytics does payroll software offer?

Payroll software offers a variety of analytics to help small businesses understand their payroll data. The best payroll software will provide reporting and analysis tools that allow companies to track employee pay, hours worked, and taxes withheld.

Additionally, businesses can use payroll data to generate reports on employee productivity, budgeting, and compliance. With the right payroll software in place, companies can gain valuable insights into their workforce and make more informed decisions about their payroll processes.

How Did We Choose Best Payroll Outsourcing Companies?

At Guru99, credibility is a priority, and our editorial process ensures accurate and objective information. After 120+ hours of research, I reviewed 55+ top payroll outsourcing companies, providing detailed insights into both free and paid options. Check out below important factors. My comprehensive article highlights verified features, pros and cons, and pricing details. Choosing the right service can be crucial for your business efficiency, so I focused on evaluating essential criteria to ensure reliability. This may help you select a trusted payroll solution for your small business.

• Industry Experience: Companies with proven experience offer better compliance and solutions tailored for your business needs.
• Service Scope: We prioritized providers offering comprehensive services, from tax filing to employee benefits management.
• Data Security: Ensured that each company implements strong data protection measures, keeping sensitive information safe.
• Customer Support: Selected companies with responsive support teams to resolve payroll issues quickly and effectively.
• Pricing Structure: Evaluated companies with clear pricing, avoiding hidden costs and ensuring value for money.
• Technology Integration: Considered firms that integrate seamlessly with existing HR and accounting software for better workflow.
• Compliance Expertise: Looked for companies with deep knowledge of payroll regulations, helping you stay compliant easily.
• Scalability: Chose providers that can scale services to match the growth of your business without complications.

Verdict:

In this review, I shared insights on the best payroll outsourcing companies available today. Here is my conclusion on their capabilities, aimed at helping you choose wisely.

• OnPay provides an excellent, user-friendly solution that offers secure and cost-effective payroll management, making it an ideal pick for small enterprises.
• Bambee simplifies payroll management by offering guided payroll processing, ensuring compliance with tax regulations, and reducing administrative burdens.
• QuickBooks is an amazing online payroll tool for its simplicity. It is perfect for small businesses aiming to streamline their payroll tasks.