How to Create Variant in SAP

By : Jessica Blake Jessica Blake
Hours Updated

⚡ Smart Summary

Variants in SAP save the selection parameters entered on a report’s input screen, removing the need to retype criteria each time the report runs, and can be created, retrieved, and deleted for almost any SAP report with a Save button.

  • 💾 Variant Defined: A variant stores selection-screen parameters for a SAP report so criteria do not need re-entry on every run.
  • ➕ Creating a Variant: Enter selection values, click Save, then provide a variant name and description to store the configuration.
  • 📥 Retrieving a Variant: Use the Get Variant button, highlight the desired variant, and confirm to repopulate the report selection criteria.
  • 🗑️ Deleting a Variant: Choose GoTo > Variants > Delete, select the variant, and confirm deletion for the current client or all clients.
  • 🔐 Availability Note: Variants work on any report with a Save button, though administrators may restrict some transactions for security.
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How to Create a Variant in SAP

Variant in SAP

Variants allow you to save your selection parameters in the input screen.

It minimizes the need to enter selection parameters each time you run a SAP report.

Variants can be stored for ANY SAP REPORT as long as the Variant in SAP Save Button is available in the SAP Menu bar for the report.

Note: Many a transactions may be protected due to security reasons by your administrator and save button may not be available.

How to Create Variant in SAP

Now that you understand what a variant is, follow the steps below to create one.

Step 1) Enter values.

Enter the values for selection criteria while you are in any SAP report.

Step 2) Click on save button.

Once all selection criteria are populated, Click the Save button.

Create Variant in SAP

Step 3) Enter Variant name.

Enter a Variant Name, Type Meaning (description) of the variant, and then Click the Create Variant in SAP Save Button.

Create Variant in SAP

Retrieve a Variant

Once a variant is saved, you can reuse it at any time. Click the Get Variant Button.

Retrieve a Variant

  1. Highlight the Variant you wish to use
  2. Click the Check Mark

Retrieve a Variant

The report will be populated with the Selection Criteria.

Delete a Variant

When a variant is no longer needed, it can be removed easily. While in ANY SAP Report Select GoTO > Variants > Delete

Delete a Variant

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  1. Highlight the Variant you want to delete
  2. Click Okay

Delete a Variant

In the next SAP pop-up

  1. Select the “only in current client” radio button. (All Clients option will delete the variant across ALL clients)
  2. Click Continue

Delete a Variant

Variant is deleted.

FAQs

Yes. Open the report, retrieve the variant with Get Variant, adjust the selection criteria, and save it again using the same variant name to overwrite the existing values.

A user-specific variant is protected for a single user, while a standard variant is available to all users. The protection setting is defined in the variant attributes screen.

Variants are usually managed directly within each report using the Save and Get Variant buttons. Transaction SE38 or SA38 can also be used to maintain variants for ABAP programs.

AI can suggest optimal selection criteria, detect unused or duplicate variants, and recommend variant cleanup. This reduces clutter and helps users run reports faster with consistent, relevant parameters.

Yes. AI can analyze user roles and past report usage to automatically apply the most relevant variant, reducing manual selection and improving reporting efficiency for routine SAP tasks.

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