8 Best HR Outsourcing Companies (2025)
Kaelyn Flynn
A misstep in HR outsourcing can put sensitive employee data at significant security risk. That is why this resource exists—to guide you toward the HR outsourcing companies that offer responsive support, scalable services, and true operational value. I have worked with firms that transformed HR from a liability into a competitive edge. As businesses evolve, we see a rise in outsourcing models blending automation with personalized human support for greater efficiency and compliance.
After dedicating more than 100 hours comparing 40+ vendors, I handpicked the most professional HR outsourcing companies delivering credible and cost-effective HR management services. My analysis is based on unbiased testing of features, support, and transparent breakdowns of pricing models. One solution impressed me with its ability to streamline onboarding in under a week. This carefully curated guide offers up-to-date recommendations and verified insights that every business leader must see. Read more…
OnPay is a powerful HR outsourcing tool designed to streamline payroll and employee management for growing businesses. It offers an intuitive platform that automates onboarding, payroll, and HR processes, reducing manual workloads.
Best HR Companies: Top Human Resources Services!
| Name | Minimum Employees Required | Contracts | PEO | HR Services | Link |
|---|---|---|---|---|---|
| OnPay | 1 | Monthly | Yes | Employee Onboarding, Automated Workflows, Document Management, etc. | Learn More |
| QuickBooks Payroll | 1 | Monthly | No | Employee Benefits Management, Time Tracking and Attendance, etc. | Learn More |
| Bambee | 1 | Monthly | Yes | Employee Surveys, Task Management, Workflow Automation, etc. | Learn More |
| Gusto | 1 | Monthly | No | Employee Benefits, Time Tracking, Team Management. | Learn More |
| Rippling PEO | 1 | Monthly | Yes | Automation, Scalebilty, PTO policies, payroll etc. | Learn More |
“You should hire an HR outsourcing service if you struggle to handle employees or lack the finances to fund an in-house HR setup. The right HR service will optimize workflow, automate recruitment/onboarding, perform payroll management, etc. Choosing the service that can take care of everything and lets you focus on what matters the most to you is always recommended.”
1) OnPay
Best for Small Businesses Seeking Affordable HR & Payroll Integration
OnPay was a smooth experience when I tested it. It offers powerful automation that handles payroll with precision, even in more regulated sectors like nonprofits or restaurants. I could access features like self-service portals and tax management without jumping through hoops. It is important for growing companies to have software that scales. In fact, OnPay feels like one of the easiest ways to manage HR processes without needing a full-time specialist. Restaurants often use OnPay to handle tipped wages and overtime seamlessly, ensuring staff are paid correctly and compliance is never missed.
The software simplifies compliance with features like automated tax filings, state new hire reporting, and integrated I-9 and W-4 forms, ensuring businesses stay compliant without extra effort. OnPay also provides customizable HR checklists and document storage, making it easy to track personnel records and regulatory paperwork in one place.
Integrations: Guideline, When I Work, Deputy, etc.
Customer Support: Emails, Phone, Live Chat, FAQs, and Forums
Devices Supported: Cloud
Free Trial: 30 Days Free Trial
During my review, I found OnPay’s ability to handle tax payments, workers’ compensation, and benefits administration particularly useful for businesses without a dedicated HR team. The platform’s e-signature capabilities and in-app offer letters also make it an excellent choice for hiring and onboarding new employees.
The user-friendly interface and transparent pricing model make OnPay an attractive solution for startups and small businesses looking for a cost-effective yet feature-rich HR outsourcing tool.
Pros
Cons
Pricing:
- Price: $40/month base + $6 per employee
- Minimum Employees Required: 1
2) QuickBooks Payroll
Best Payroll & HR Solution for Small Businesses
QuickBooks Payroll is an excellent choice for small businesses looking for streamlined payroll and HR solutions. I evaluated its features like automated payroll processing, which I found to be a major time-saver for business owners. QuickBooks Payroll ensures automatic tax calculations and filings, reducing compliance risks and simplifying tax management.
It includes a self-service portal, enabling employees to access pay stubs, W-2s, and benefits information without HR intervention. Additionally, QuickBooks Payroll seamlessly integrates with time-tracking tools, making it easy to monitor work hours, attendance, and overtime requests.
One of the standout aspects is its HR support center, which offers access to essential HR resources like onboarding checklists, job descriptions, and compliance guides. I found that its HR advisory service provided valuable insights for handling employee-related concerns effectively.
QuickBooks Payroll also supports workers’ compensation management, helping businesses ensure legal compliance while protecting employees. Plus, its built-in benefits administration tools make it easy to offer health insurance and retirement plans.
Pros
Cons
Pricing:
- Price: Starts at $45/month + $6–$12 per employee
- Minimum Employees Required: 1
3) Bambee
Best for Completely automating HR tasks
According to my review, Bambee is a remarkable service to identify gaps in HR systems. I checked its survey and audit features, which made it easy to find improvement areas. I particularly liked how it supports communication channel setup, which is helpful to boost team interaction. It’s training on safety and SOPs is also very well-designed.
Bambee also provides a professional HR manager who helps answer all your queries via an easy mobile chat. It offers an HR AutoPilot feature that learns your behavior, priorities, and constraints to quickly perform all relevant HR tasks on your behalf.
Bambee helps you create business policies that ensure compliance and offer legal safeguards. I was able to see its effectiveness in managing automated taxation filings across federal, state, and local levels.
The employee onboarding process is streamlined, making it one of the top picks for HR services. Bambee’s regular HR audits allow you to discover new opportunities to uplift employee well-being.
Pros
Cons
Pricing:
- Price: Starts at $99/month (varies by employee count)
- Minimum Employees Required: 1
4) Gusto
Best for Effortless job posting and recruitment
Gusto is one of the best HR outsourcing companies that I reviewed. I particularly appreciate how it helps with hiring staff and managing large recruitment drives. In my opinion, the secure document storage and e-signature features are essential for keeping processes smooth. Gusto’s certified HR experts also offered me advice on hiring, which I found very helpful.
Gusto is one of the best payroll services for small businesses that provides professionally designed templates that allow you to create professional-looking procedures, job descriptions, agreements, checklists, and SOPs. You can use its tools for time tracking and employee attendance. It helps you conduct frequent anonymized pulse surveys to better understand your employees’ needs.
Gusto offers easy management of HR policies, handbooks, and offer letters through pre-built templates. I recommend it for its effortless job posting and applicant tracking, all from a user-friendly dashboard.
It automates tax filings for local, state, and federal levels and supports employee benefits, including health insurance. Integration with over 100 tools, including Amplitude, makes Gusto a comprehensive HR platform.
Pros
Cons
Pricing:
- Price: Starts at $46/month + $6 per employee
- Minimum Employees Required: 1
5) Rippling PEO
Best technology-driven HR solutions
I recommend Rippling as one of the best HR outsourcing services. Its tracking features, through apps, kiosks, and smartphones, make it a top choice. I noticed that the Unified Workforce Directory provides easy access to all employee data and activities. The tool made it possible to add or remove features with ease.
The simplified migration process allows you to transfer your configurations from your present HR service provider. It helps you streamline recruitment with effortless one-click job postings to all job boards. Moreover, you can use it to organize all your employee data and history.
Rippling provides exceptional HR support for resolving health benefit claims or billing issues. It helps you with onboarding recruits, conducting background checks, and managing benefits.
I was able to access pre-built courses and even build my own training programs for employees. Rippling Workflow Automator is a great way to automate tasks with no-code workflows, increasing efficiency.
Pros
Cons
Pricing:
- Price: Starts at $8 per employee/month (custom pricing)
- Minimum Employees Required: 1
6) Justworks
Best for complete compliance management
Justworks is my top choice for HR management service. I can easily handle legal and regulatory compliance with its helpful tools. I particularly appreciate how it helps me stay current with changes in land laws that may affect operations. According to my research, Justworks offers professionally built templates that make it easy to create policies, handbooks, SOPs, and guides.
Justworks offers one of the most advanced time-tracking systems that use GPS locations and shift schedules to track employee activities and work hours. Its robust software solutions help manage employees with centralized calendars, event scheduling, docs center, etc. Employees can use the self-service portal can access relevant work information and taxation data, ask/receive permissions, etc.
Justworks offers built-in support for overtime tracking and ensures rest and meal break regulations are effectively managed. I found that its customizable reports helped me effortlessly track paid leaves, overtime, and other vital business metrics.
The solution also provides granular control over employee permissions, making it easy to assign access as needed. Justworks integrates seamlessly with platforms like Xero and QuickBooks, and I particularly liked its tailored guidance to uplift employee well-being.
Pros
Cons
Pricing:
- Price: Plan Starts at $8 per person per month.
- Minimum Employees Required: 2
7) ADP Totalsource
Best for Employee benefits administration
ADP, throughout my assessment, stood out as one of the top-notch HR outsourcing services. It offers templates for job descriptions and employee handbooks, which are easy to implement. ADP’s investigation team also allows you to manage workplace harassment cases, making it an excellent choice for businesses aiming to create a safe working environment.
ADP is an ideal outsourced HR service that can help you set up employee perks, including low-cost health insurance, worker compensation, student loans, paid time off, etc. Its expert advice can be helpful in daily HR work, compliance difficulties, disagreement resolutions, etc. You can use it to manage international payroll in 140+ countries.
ADP accelerates hiring with smooth application tracking, onboarding, and comprehensive background checks. I was able to see its effectiveness in managing sensitive issues through the Investigation team, making it easier to address harassment and discrimination.
The work-life assistance programs offered by ADP TotalSource are among the most effective for employee well-being. Integrations like Xero and When I Work make ADP a top choice for HR needs.
Pros
Cons
Pricing:
- Price: Contact Customer Support for Pricing
- Minimum Employees Required: 1
8) Insperity
Best HR service for growing businesses
Insperity is my top choice for the best HR outsourcing services. I particularly appreciate its tools that focus on well-being and recruitment. In my experience, Insperity helped me create programs that enhance engagement and boost morale effectively. According to my review, this is a superior choice for maintaining a positive workplace.
Insperity’s HR outsourcing services also include an advanced employee self-service portal that helps employees access all critical data like taxation documents, required notifications, information reporting, etc. Your workforce can access 5000+ self-paced training courses and 30,000+ online books to improve their professional skills.
Insperity comes with 1500 built-in reports for analyzing critical business parameters. I could access custom reporting options to meet unique requirements. Insperity also ensures legal compliance with HR functions, including risk management and audits.
It supports employee benefits such as 401(k)s and insurance, making it a top choice for businesses. The integration capabilities with tools like Trainual and QuickBooks make it a remarkable solution for HR management.
Pros
Cons
Pricing:
- Price: Contact Customer Support for Pricing
- Minimum Employees Required: 5
Feature Comparison Table
| Feature | OnPay | QuickBooks Payroll | Bambee | Gusto | Rippling PEO |
| Pricing | $40/month base + $6 per employee | Starts at $45/month + $6–$12 per employee | Starts at $99/month (varies by employee count) | Starts at $46/month + $6 per employee | Starts at $8 per employee/month (custom pricing) |
| Free Trial | 30 days | 30 days | 30 days | Up to 2 billing cycles | Demo available |
| Dedicated HR Manager | ❌ | ❌ | ✔️ | ❌ | ✔️ |
| Payroll Automation | ✔️ | ✔️ | ❌ | ✔️ | ✔️ |
| Benefits Administration | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
| Compliance Support | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
| Time Tracking | ❌ | ✔️ | ❌ | ✔️ | ✔️ |
What is HR Outsourcing?
HR outsourcing (HRO) is a method of using a third-party service for your business recruitment purposes instead of having your human resource team. Outsourcing HR team provides professionals with exceptional recruitment knowledge who focus on your business requirements. The third-party hiring units are trained negotiators and use multiple HR tools, innovative data, and processes to pick the most suitable candidates.
This arrangement is effective as the third party mainly works on growth-related objectives. Along with hiring, these companies also take care of onboarding, employee training, payroll, tax administration, etc. Overall, it is a centralized platform for all your HR needs, saving you time and money.
How Did We Choose Best HR Outsourcing Companies?
At Guru99, our commitment to providing credible, accurate, and objective information is unwavering. Check out the important factors below. With over 80 hours of research into the Best HR Outsourcing Companies, I analyzed 40+ options to identify the top eight, blending free and paid solutions for businesses. This comprehensive guide details the pros and cons and supports quality and technology features, helping leaders make informed choices. Reliability, efficiency, and flexibility are key; our chosen companies offer tailored, user-friendly HR solutions.
- Cost per employee: Most HR services have basic and set costs per additional employee. It would help if you tried to find a lower-priced human resource management service.
- Guidance: Small and medium businesses often lack the experience of running businesses and don’t have dedicated professionals to guide them in compliance and safety. The best outsourcing HR services provide 24/7 guidance for HR, payroll, HRIS and more.
- Integrations: You must select an HR service that integrates well with your existing technology stack and services so that you can easily streamline your workflow.
- Knowledge Base: The knowledge base helps businesses learn various aspects of HR and allows business owners to find expert answers/recommendations to their problems.
- Reliability: We considered companies known for dependable and consistent HR support, making them great for business needs.
- Efficiency: Top picks are those that streamline HR processes, saving time and resources effectively.
Which HR Functions can be outsourced?
The top HR outsourcing companies can help you with the following HR functions:
- Recruitment/onboarding: It helps you to post job openings on popular job boards, streamline application management, and helps in smooth paper-less onboarding.
- Benefits Administration: Manage employee benefits such as life/health insurance, paid leaves, 401(k)s, and more.
- Internal Communication: Communicate decisions, policy changes, grant permissions, monitor activities, etc., with their robust mobile applications.
- Surveys: This helps you conduct regular anonymous pulse surveys to get proper feedback and better understand your employee’s needs.
- Payroll: They help you manage salaries, compensations, and reimbursements of all employees, contractors, and freelancers.
- Tax Filings: HR outsourcing companies handle the tax payments and filings for local, state, and federal tax forms.
Verdict
When considering HR outsourcing, I assess the specific features, adaptability, and long-term benefits that companies bring to businesses. My evaluation considers the robustness, cost-effectiveness, and user-friendly qualities of each solution aimed at optimizing essential HR functions. Check my verdict.
- OnPay is a powerful HR outsourcing tool designed to streamline payroll and employee management for growing businesses.
- QuickBooks Payroll is an excellent choice for small businesses looking for streamlined payroll and HR solutions.
- Bambee is a remarkable service to identify gaps in HR systems. It supports communication channel setup, which is helpful to boost team interaction.