9 Best Free Business Email Accounts for Company (2023)

Here are some of the best email to use for business:

• Neo
• Gmail
• Proton Mail
• Godaddy
• Namecheap
• ScalaHosting
• Outlook

Yes, you need to first set up a professional email address using the steps mentioned above. Then you can use email forwarding to auto-forward any incoming emails to your Gmail, Yahoo, or other free business email accounts to your newly created custom domain email address.

You can then use the new business email to correspond with clients while ensuring that any messages to your old email account are also received in the new account.

Here are the top selection criteria’s to check when you select any email provider:

• Reputation: Your business email service provider should have a good reputation. A business email address is one of the first aspects that your clients see.
• Archive Capabilities: Good business email providers enable you to save, store, archive, and search your messages.
• Security: You should look for strong security measures while choosing a business email provider. It helps you to keep your message safe and protects from unauthorized access to email account.
• Integration: Some email services work fine with other business software like productivity suites and calendars. If your business depends on such tools, you should go for the email package that integrates them.
• Spam Filter: Spam messages waste your time, and you do not want to read them. Thereby, you need email service having a system to detect and filter out spam messages.
• Reliability: Your business email service provider should be running when you actually need it. The downtime of Email can result in unhappy or lost customers.
• Storage: Storage is one of the important aspects When selecting an email service provider. It would help if you kept in mind that the amount of enough storage space included with your account.
• Ease of Use: Your staff member needs to create and use email account as your business grows. You have to look for the email service provider, which is easy to use, so it reduces staff training time.
• Advanced Features: Advanced features like the ability to schedule tasks or recall messages depending on your unique business need.

Yes, you can create a free professional email address without developing any website. However, you will still have to pay for business email domain name registration. Domain name registration and email hosting service come free with a web hosting package. You need to sign up on the website of the hosting service provider, and then simply create your email address.

Email storage space is the total amount of data, in megabytes, that your email messages occupy on the server. Each character written in your email message is equal to one byte of space. The size of your email attachments like PDF, images, slides, etc. are also included while calculating the storage space used.

All professional email providers have a fixed storage space that they allocate to each email account. Once this limit is breached, all incoming emails will bounce. Also, you will not be able to send any new emails. Hence, it is important to monitor the current storage space consumed by your email account to prevent the loss of important incoming client emails.

The admin features supported by Google Workspace are:

• It allows you to add new users.
• Update user details in bulk.
• Reset password.
• Rename user.
• Add any user to a group.
• Download user details.
• You can suspend the user.
• It allows admin to restore data.
• Delete user.
• Change the organization unit.

The admin features supported by Google Workspace are:

• SPF (Sender Policy Framework) is a protocol for validating email, which is designed to find and block email spoofing.
• DKIM (Domain Keys Identified Mail) is a method for authenticating email. It enables a receiver to know that email was sent and authorized by the domain author.
• DMARC (Domain-based Message Authentication, Reporting & Conformance) is a protocol for email authentication. It is specifically designed to give email owners the ability to safeguard their domain from unauthorized use. It is important to set SPF, DKIM, and DMARC for your email accounts to avoid spoofing and spam.

No, you cannot create a free business email without domain registration. If you do not want to register a domain, you can create a free account with Yahoo and Gmail. It will not have your business name. Therefore, it can’t be considered as a business email address by other businesses and customers.

Ideally, your domain name is your business name with the domain name extension .com. Though, it can be hard to get the desired domain name as a majority of common names are already taken. You can try prefixes or suffixes or adding keywords to your business name in order to find an alternate domain name that is available.

The .com domain extension is the most common choice among businesses. However, due to vast popularity, it is hard to find available .com domain. You can other domain extensions like .co, .org, which are well suited for business use.

You can achieve a subject line which is spam free by considering the following points:

• Avoid overused words.
• Include localization/personalization when possible, for example, first name, city, etc.
• Write a short subject line below 50 characters.
• Avoid exclamation marks, all caps, and other special characters like @, #, and %.

Your email structure includes the basic elements like first and last name, title, email address, phone number, company, and a link to your website.

The answer to this question depends on your unique choice and preferences. However, if your business is looking to find the best value and the user-friendly tools, the Google Workspace is a better option for you.

Gmail is a very known email service for businesses. The domain name and business email come packed with a range of features. It has built-in security, which protects you and your inbox. It offers collaboration and productivity tools such as Google Sheets, Slides, Docs, and more.

Gmail for business is called Google Workspace. Here are the key differences between Gmail and Google Workspace:

MX (Mail Exchange) records are DNS records which are needed for delivering email to your address. It is used to know which email servers accept incoming mails for your domain name and where they should route to.

Email marketing is a digital marketing strategy of sending a commercial message to a group of people using email. It provides higher conversion rates as a business is targeting the people who already have an interest in their brand.

IMAP: IMAP or Internet Message Access Protocol is a mail protocol that is used to access email on the web server from the local PC. It stores messages on a server and synchronizes the mails across multiple devices.

POP3: POP3 or Post Office Protocol version 3 is a mail protocol that is used to receive emails from server to local email client. It downloads mail messages on your computer and deletes them from the server.

SMTP: SMTP or Simple Mail Transfer Protocol is an application to send messages to the mail server for relaying.

When you send emails, the web server processes your mails and decides which server to send messages. The mail service provider downloads the mails and places in the inbox of the recipient.

Microsoft Exchange is an email server solution that manages all your mails. It performs different activities related to your incoming, outgoing, and drafts messages, & calendars. If you’re looking for a more comprehensive solution to handle your mail, you might want to consider a virtual mailbox service, which could further streamline your mail management needs.

Here is a step by step process on how to make a business email:

• Step 1) Visit any good hosting service provider website
• Step 2) Choose a hosting plan for your domain
• Step 3) Choose your domain name
• Step 4) Now, create your business email and confirm changes
• Step 5) Now, you can access your business email

Below is a step by step process on how to get a free business email:

• Step 1) Visit any of the above-listed business email service providers
• Step 2) Sign up with your business details like domain name, website, contact details, etc.
• Step 3) Set up your business email account and confirm the final changes
• Step 4) Now, you can use your free business email