9 Best Free Business Email Accounts for Business in 2022
Business email addresses are those which use the domain name of your company instead of a generic yahoo account or Gmail account, for example, abc@guru99.com. Many people use free email accounts with no custom domain name, which does not look professional. For example: harry.potter@gmail.com or Harry.s@yahoo.com. Business email is an indispensable method of communicating with clients. Your order status and shipping updates, back-in-stock notification, etc. are also managed efficiently through email.
Following is a handpicked list of the best free business email hosting providers with popular features and official website links:
Best Business Email ID: Top Free Professional Email Picks
| Email Provider | Storage | Support | Spam Filtering | Access | Link |
|---|---|---|---|---|---|
| 👍 Gmail | 30 GB | Chat, Call | Yes | iOS, Android, Windows, macOS, Linux | Learn More |
| 👍 Proton Mail | 5 GB | Chat, Email | Yes | iOS, Android, Windows, macOS, Linux | Learn More |
| 👍 Bluehost | 5 GB | Chat | Yes | iOS, Android, Windows, macOS, Linux | Learn More |
| Godaddy | 25 GB | Chat, Call | Yes | Windows, macOS, Linux | Learn More |
| Titan | 50 GB | 24/7 Phone support | Yes | iOS, Android, Windows, macOS, Linux | Learn More |
Best Email Hosting Providers To Create Free Business Email ID
1) Gmail
Best for personal as well as business communications.
Gmail for business is the most intuitive, useful, and efficient emailing application with more than 2 billion active users worldwide. Google Workspace provides a secure and ad-free email experience and offers smart replies. Gmail has advanced grammar and spell-check capabilities. The application It enables you to access Gmail offline by using Google Chrome browser.
- Mailbox Size: 15GB
- Email alias: Yes
- Attachment Size Limit: Send up to 25 MB
- Mobile Apps: Android and iOS
- Scheduled Emails: Yes
Features:
- The software enables you to connect with other people via Google Meet and Chat.
- This professional email address works with other software like Microsoft Outlook, Mozilla Thunderbird, and Apple Mail.
- It provides nudges that help you to follow up and respond to messages.
- Gmail blocks phishing emails automatically.
- You can view attachments, snooze messages, and open attachments without opening emails.
Key Specs:
- Email alias: Yes
- Mobile Apps: Android and iOS
- Calendars: Yes.
- Scheduled Emails: Yes
- Ads in Email: No, it is Ads-free
- MailBox size: 15GB
- Attachment Size Limit: Send up to 25 MB
- Email address format: abc@gmail.com
| 👍 Pros | 👎 Cons |
|---|---|
| It has an excellent spam protection feature. | Dealing with folders and labels can be puzzling. |
| It offers a 14-day free trial. | |
| You can manage other accounts like Yahoo, Outlook, or any other POP email from the same interface. | |
| Provides 24/ support. | |
| Dynamic Mail makes Gmail more interactive. |
14 Days Free Trial
2) Proton Mail
Best email encryption and security in a free service.
ProtonMail is an open-source and secure email service for business. It has easy to use secure email service, having an end-to-end encryption.
- Mailbox Size: 20GB
- Email alias: Yes.
- Attachment Size Limit: 25 MB per email.
- Mobile Apps: Android and iOS
- Scheduled Emails: Yes, it supports.
Features:
- This free business email address is protected by Swiss privacy law.
- The app is available on your web browser and through Android and iOS apps.
- You can send and receive confidential emails.
- It is one of the best email for business and provides full support of PGP (Pretty Good Privacy).
- ProtonMail enables you to easily manage your organization with the admin console.
- No personal information is needed to create your secure business email account.
- ProtonMail is optimized to help you better organize read, as well as send an email.
Key Specs:
- Email alias: Yes. It supports Email alias, which can be made in two ways.
- Mobile Apps: Android and iOS
- Calendars: Proton Calendar beta
- Scheduled Emails: Yes, it supports.
- Ads in Email: No, they don’t show Ads
- Mailbox Size: 20GB
- Attachment Size Limit: 25 MB per email. Can attach up to 100 files.
- Email address format: abc@protonmail.com
| 👍 Pros | 👎 Cons |
|---|---|
| It can be accessed on any device without installing the software. | Only 150 messages per day and limited storage for the free account. |
| Highly encrypted | |
| Allows you to set email expiry date | |
| It is easy to use |
Lifetime Basic Free Plan
3) Bluehost
Bluehost is easy to use professional business email service provider. It allows you to customize mail in less effort. This web application has shared working documents and integrated video meetings.
- Mailbox Size: 50GB
- Email alias: Yes, it supports.
- Attachment Size Limit: 50 MB
- Mobile Apps: Android and iOS
Features:
- It offers one the best email accounts and allows you to manage your email from the web on any device.
- The software provides an intuitive, user-friendly dashboard.
- Bluehost provides 24/7 expert support.
- The software enables you to collaborate with other people via Microsoft teams.
- It automatically updates the application.
| 👍 Pros | 👎 Cons |
|---|---|
| No hidden charges. | Does not offer any premium tech support. |
| Simple and easy-to-use control panel. | Does not support for Windows OS |
| Offers Bluehost WordPress focused hosting service. | |
| FTP account and File Manager. | |
| Offers free domain name for 1 year when you signup. |
14 Days Free Trial
4) Godaddy
Godaddy is a modern webmail portal that offers ad-free emails. Unlike most email hosting providers, Godaddy provides data security and spam filtering facility. This application enables you to preview your attached files.
- Mailbox Size: 10GB
- Email alias: Yes, it supports.
- Attachment Size Limit: 20 MB
- Mobile Apps: Android and iOS
Features:
- This app helps you to schedule appointments, get reminders, and send invites on all the devices.
- It offers email address that matches your domain.
- Godaddy stores emails in a secure database.
- The software offers a mobile-friendly interface.
- It allows you to restore accidentally deleted emails with just one mouse click.
- Godaddy business email works with any email app of your choice.
| 👍 Pros | 👎 Cons |
|---|---|
| Grab attention with a sleek, mobile-friendly design. | The economy plan does not allow for unlimited websites. |
| Edit your site from anywhere, on any device. | |
| Make sure people find you on Google and beyond. | |
| Get AI-powered advice to help your business grow. |
Lifetime Basic Free Plan
5) Titan
Titan’s business email suite was designed to help small businesses build meaningful customer relationships. It includes email, a shareable calendar, and ample storage. Titan is the highest-rated email product on G2 with a rating of 4.8 and ranks in the top 5 platforms for business email.
- Mailbox Size: 50GB
- Email alias: Yes, it supports.
- Attachment Size Limit: 30 MB
- Mobile Apps: Android and iOS
Features:
- Email Templates to save and re-use commonly sent emails
- Schedule Send which allows users to compose an email and schedule it to be sent at an optimal time
- Read Receipts which notify users when their sent email has been opened
- Follow-up Reminders that can be set to nudge the user to follow up in case of no reply
Key Specs:
- Email Alias: Yes
- Mobile Apps: Android, IOS
- Calendars: Yes
- Schedule Email: Yes
- Advertisements In Email: No
- Mailbox size: 50 GB
- Email address format: abc@titan.email
| 👍 Pros | 👎 Cons |
|---|---|
| It’s a cost-effective email solution | Does not provide email marketing services |
| Users get an email that matches their business domain | |
| Multi-account support allows you to access all your accounts in a single view | |
| Easy to import existing emails and contacts from other platforms | |
| Accessible on mobile devices |
3 months of free business email
6) Namecheap
Namecheap is a secure and fast email hosting system designed for business and personal needs. It helps you to collaborate with other people with ease. This mail hosting service provider allows you to manage multiple email accounts under one roof.
Features:
- Offers HTML signature.
- You will get protection from spam.
- Support of IMAP, SMTP, and POP3.
- Compatible with Windows, Apple, and Android devices.
7) Zoho Mail
Zoho Mail is a secure email hosting service provider for your business. It allows you to set up a custom email address with no hassle. This software has a control panel that helps you to manage group aliases, add users, and set up policies to moderate business email content.
Features:
- You can integrate with Zoho CRM (Customer Relation Management) to manage your sales.
- It follows the e-Discovery process that helps you to discover emails quickly.
- Unlike most email hosting providers, Zoho offers protection against fake emails.
- It allows you to add comments, share files, manage tasks, and more.
- Zoho enables you to read mails from a mobile device.
Link: https://www.zoho.com/mail/
8) Outlook
Outlook is one of the best business email service provider that includes Exchange Server, Exchange Online, and Office 365. It allows you to access email, shared calendars, and contacts anywhere.
Features:
- It protects your confidential information.
- Outlook gives Bcc warning when emails are blind copied.
- This software provides intelligent reminders.
- It helps you to find the needed information quickly.
- Outlook offers keyboard shortcuts for ease of access.
- It allows you to create rules to prioritize and organize emails.
- Outlook has a built-in calendar that enables you to schedule and manage meetings or events.
- You can see contact information when you hover over its name.
- It provides a simple way to find people, and messages, documents in email.
9) ScalaHosting
ScalaHosting offers affordable secured email services with unlimited mailboxes for corporates. They offer free migration from your existing email hosting provider with a 30 day money back guarantee.
Features:
- 50GB to 150 GB of email storage space
- Isolated environment and dedicated IP
- Advance Spam protection over all incoming and outgoing emails
- Webmail options for easy remote email checking
- Free shared SSL certificate
- 24/7/365 professional support via live chat and ticketing
FAQ:
❓ Can I use mobile email apps and desktop with a custom email address?
Yes, you can use a custom business email address with any mobile email apps or desktop. Many apps can automatically figure out mail settings.
💻 What are the Best Emails to use for Business?
Here are some of the best email to use for business:
👉 Can I switch my free business email account to another provider if needed?
Yes, you need to first set up a professional email address using the steps mentioned above. Then you can use email forwarding to auto-forward any incoming emails to your Gmail, Yahoo, or other free business email accounts to your newly created custom domain email address.
You can then use the new business email to correspond with clients while ensuring that any messages to your old email account are also received in the new account.
⚡ How to select a business email provider?
Here are the top selection criteria’s to check when you select any email provider:
- Reputation: Your business email service provider should have a good reputation. A business email address is one of the first aspects that your clients see.
- Archive Capabilities: Good business email providers enable you to save, store, archive, and search your messages.
- Security: You should look for strong security measures while choosing a business email provider. It helps you to keep your message safe and protects from unauthorized access to email account.
- Integration: Some email services work fine with other business software like productivity suites and calendars. If your business depends on such tools, you should go for the email package that integrates them.
- Spam Filter: Spam messages waste your time, and you do not want to read them. Thereby, you need email service having a system to detect and filter out spam messages.
- Reliability: Your business email service provider should be running when you actually need it. The downtime of Email can result in unhappy or lost customers.
- Storage: Storage is one of the important aspects When selecting an email service provider. It would help if you kept in mind that the amount of enough storage space included with your account.
- Ease of Use: Your staff member needs to create and use email account as your business grows. You have to look for the email service provider, which is easy to use, so it reduces staff training time.
- Advanced Features: Advanced features like the ability to schedule tasks or recall messages depending on your unique business need.
🏅 Is it possible to create a free business email address without developing any website?
Yes, you can create a free professional email address without developing any website. However, you will still have to pay for business email domain name registration. Domain name registration and email hosting service come free with a web hosting package. You need to sign up on the website of the hosting service provider, and then simply create your email address.
🚀 What is the storage space of email?
Email storage space is the total amount of data, in megabytes, that your email messages occupy on the server. Each character written in your email message is equal to one byte of space. The size of your email attachments like PDF, images, slides, etc. are also included while calculating the storage space used.
All professional email providers have a fixed storage space that they allocate to each email account. Once this limit is breached, all incoming emails will bounce. Also, you will not be able to send any new emails. Hence, it is important to monitor the current storage space consumed by your email account to prevent the loss of important incoming client emails.
⭐ What admin features are supported by Google Workspace?
The admin features supported by Google Workspace are:
- It allows you to add new users.
- Update user details in bulk.
- Reset password.
- Rename user.
- Add any user to a group.
- Download user details.
- You can suspend the user.
- It allows admin to restore data.
- Delete user.
- Change the organization unit.
❗ What are SPF, DKIM, and DMARC records?
- SPF (Sender Policy Framework) is a protocol for validating email, which is designed to find and block email spoofing.
- DKIM (Domain Keys Identified Mail) is a method for authenticating email. It enables a receiver to know that email was sent and authorized by the domain author.
- DMARC (Domain-based Message Authentication, Reporting & Conformance) is a protocol for email authentication. It is specifically designed to give email owners the ability to safeguard their domain from unauthorized use. It is important to set SPF, DKIM, and DMARC for your email accounts to avoid spoofing and spam.
⚡ Can you create a free business email without domain registration?
No, you cannot create a free business email without domain registration. If you do not want to register a domain, you can create a free account with Yahoo and Gmail. It will not have your business name. Therefore, it can’t be considered as a business email address by other businesses and customers.
❓ How to find an available domain name?
Ideally, your domain name is your business name with the domain name extension .com. Though, it can be hard to get the desired domain name as a majority of common names are already taken. You can try prefixes or suffixes or adding keywords to your business name in order to find an alternate domain name that is available.
👉 Do you need to get a .com domain?
The .com domain extension is the most common choice among businesses. However, due to vast popularity, it is hard to find available .com domain. You can other domain extensions like .co, .org, which are well suited for business use.
🏅 How can you achieve a subject line which is spam-free?
You can achieve a subject line which is spam free by considering the following points:
- Avoid overused words.
- Include localization/personalization when possible, for example, first name, city, etc.
- Write a short subject line below 50 characters.
- Avoid exclamation marks, all caps, and other special characters like @, #, and %.
⚡ What is a good way to structure a professional email signature?
Your email structure includes the basic elements like first and last name, title, email address, phone number, company, and a link to your website.
✅ Which is better: Google Workspace or Microsoft Office 365?
The answer to this question depends on your unique choice and preferences. However, if your business is looking to find the best value and the user-friendly tools, the Google Workspace is a better option for you.
🚀 Is Gmail good for business?
Gmail is a very known email service for businesses. The domain name and business email come packed with a range of features. It has built-in security, which protects you and your inbox. It offers collaboration and productivity tools such as Google Sheets, Slides, Docs, and more.
❓ What is the difference between Gmail and Google Workspace?
Gmail for business is called Google Workspace. Here are the key differences between Gmail and Google Workspace:
| Gmail | Google Workspace |
|---|---|
| It is designed for personal use. | It is designed for business. |
| Gmail access right is owned by a user who has the password. | Google Workspace access right is owned by a business administrator. |
| You need user permission when requesting for individual resources. | It has default rights. |
| Loss of access to services and data requires rebuild. | The data can be easily saved and transferred; the service can be continued to be accessed. |
💻 What are MX records?
MX (Mail Exchange) records are DNS records which are needed for delivering email to your address. It is used to know which email servers accept incoming mails for your domain name and where they should route to.
❓ What is email marketing?
Email marketing is a digital marketing strategy of sending a commercial message to a group of people using email. It provides higher conversion rates as a business is targeting the people who already have an interest in their brand.
💥 What is IMAP, POP3, SMTP?
IMAP: IMAP or Internet Message Access Protocol is a mail protocol that is used to access email on the web server from the local PC. It stores messages on a server and synchronizes the mails across multiple devices.
POP3: POP3 or Post Office Protocol version 3 is a mail protocol that is used to receive emails from server to local email client. It downloads mail messages on your computer and deletes them from the server.
SMTP: SMTP or Simple Mail Transfer Protocol is an application to send messages to the mail server for relaying.
When you send emails, the web server processes your mails and decides which server to send messages. The mail service provider downloads the mails and places in the inbox of the recipient.
❓ What is Microsoft Exchange?
Microsoft Exchange is email server solution that manages all your mails. It performs different activities related to your incoming, outgoing, and drafts messages, & calendars.
✅ How to make a Business Email?
Here is a step by step process on how to make a business email:
- Step 1) Visit any good hosting service provider website
- Step 2) Choose a hosting plan for your domain
- Step 3) Choose your domain name
- Step 4) Now, create your business email and confirm changes
- Step 5) Now, you can access your business email
🏅 How to get a FREE Business Email?
Below is a step by step process on how to get a free business email:
- Step 1) Visit any of the above-listed business email service providers
- Step 2) Sign up with your business details like domain name, website, contact details, etc.
- Step 3) Set up your business email account and confirm the final changes
- Step 4) Now, you can use your free business email