9 Best Free Business Email Accounts for Company (2023)

Business email addresses are those which use the domain name of your company instead of a generic yahoo account or Gmail account, for example, abc@guru99.com. Many people use free email accounts with no custom domain name, which does not look professional. For example: harry.potter@gmail.com or Harry.s@yahoo.com. Business email is an indispensable method of communicating with clients. Your order status and shipping updates, back-in-stock notification, etc. are also managed efficiently through email.

Following is a handpicked list of the best free business email hosting providers with popular features and official website links:

Best Free Business Email Address Create for Company

Email Provider Storage Support Spam Filtering Access Link
πŸ‘ Neo Up to 50 GB 24/7 Email Support Yes iOS, Android, Windows, macOS Learn More
πŸ‘ Gmail 30 GB Chat, Call Yes iOS, Android, Windows, macOS, Linux Learn More
πŸ‘ Proton Mail 5 GB Chat, Email Yes iOS, Android, Windows, macOS, Linux Learn More
Godaddy 25 GB Chat, Call Yes Windows, macOS, Linux Learn More
Namecheap 75 GB Email, FAQ Yes iOS, Android, Windows Learn More

Best Email Hosting Providers To Create Free Business Email ID

1) Neo

Neo is an email platform that provides entrepreneurs and small businesses with a professional email address β€” using a free Neo domain for customers who don’t already have their own β€” and free one-page site to build their brand and gain credibility. With a quick, no-hassle setup, Neo comes with powerful, easy-to-use tools that enable its users to grow and strengthen their brand.

#1 Top Pick
Neo
  • Mailbox Size: Up to 50 GB
  • Email alias: Yes
  • Calendars: Yes
  • Mobile Apps: Android, iOS
  • Scheduled Emails: Yes
Learn More

Features:

  • Custom email address with a free domain from Neo
  • Read Receipts which notify users when their sent email has been opened
  • Email Templates to save and re-use commonly sent emails
  • Send Later which allows users to compose an email and schedule it to be sent at the optimal time
  • Follow-up Reminders that can be set to nudge the user to follow up in case of no reply
  • Priority Inbox to prioritize your most important emails first and check the others later
  • Free one-page site that matches the user’s domain and provides contact forms and social integrations

Key Specs:

  • Email Alias: Yes
  • Mobile Apps: Android, IOS
  • Calendars: Yes
  • Schedule Email: Yes
  • Advertisements In Email: No
  • Mailbox size: Up to 50 GB
  • Email address format: abc@yourbrand.co.site (domain included in price) or abc@yourbrand.com

Pros

  • Free one page site and co.site domain is offered along with email
  • Only major email platform which notifies you when your emails are read
  • Multiple accounts can be accessed at the same time
  • Works across all mobile and desktop platforms
  • Features designed specifically for small business success

Cons

  • Email does not work offline
  • Does not provide email marketing service

Visit Neo >>

30-Day Free Trial


2) Gmail

Best for personal as well as business communications.

Gmail for business is the most intuitive, useful, and efficient emailing application with more than 2 billion active users worldwide. Google Workspace provides a secure and ad-free email experience and offers smart replies. Gmail has advanced grammar and spell-check capabilities. The application It enables you to access Gmail offline by using Google Chrome browser.

#2
Gmail
  • Mailbox Size: 15GB
  • Email alias: Yes
  • Attachment Size Limit: Send up to 25 MB
  • Mobile Apps: Android and iOS
  • Scheduled Emails: Yes
Learn More

Features:

  • The software enables you to connect with other people via Google Meet and Chat.
  • This professional email address works with other software like Microsoft Outlook, Mozilla Thunderbird, and Apple Mail.
  • It provides nudges that help you to follow up and respond to messages.
  • Gmail blocks phishing emails automatically.
  • You can view attachments, snooze messages, and open attachments without opening emails.

Key Specs:

  • Email alias: Yes
  • Mobile Apps: Android and iOS
  • Calendars: Yes.
  • Scheduled Emails: Yes
  • Ads in Email: No, it is Ads-free
  • MailBox size: 15GB
  • Attachment Size Limit: Send up to 25 MB
  • Email address format: abc@gmail.com

Pros

  • It has an excellent spam protection feature.
  • It offers a 14-day free trial.
  • You can manage other accounts like Yahoo, Outlook, or any other POP email from the same interface.
  • Provides 24/ support.
  • Dynamic Mail makes Gmail more interactive.

Cons

  • Dealing with folders and labels can be puzzling.

Visit Gmail >>

14 Days Free Trial


3) Proton Mail

Best email encryption and security in a free service.

ProtonMail is an open-source and secure email service for business. It has easy to use secure email service, having an end-to-end encryption.

#3
ProtonMail
  • Mailbox Size: 20GB
  • Email alias: Yes.
  • Attachment Size Limit: 25 MB per email.
  • Mobile Apps: Android and iOS
  • Scheduled Emails: Yes, it supports.
Learn More

Features:

  • This free business email address is protected by Swiss privacy law.
  • The app is available on your web browser and through Android and iOS apps.
  • You can send and receive confidential emails.
  • It is one of the best email for business and provides full support of PGP (Pretty Good Privacy).
  • ProtonMail enables you to easily manage your organization with the admin console.
  • No personal information is needed to create your secure business email account.
  • ProtonMail is optimized to help you better organize read, as well as send an email.

Key Specs:

  • Email alias: Yes. It supports Email alias, which can be made in two ways.
  • Mobile Apps: Android and iOS
  • Calendars: Proton Calendar beta
  • Scheduled Emails: Yes, it supports.
  • Ads in Email: No, they don’t show Ads
  • Mailbox Size: 20GB
  • Attachment Size Limit: 25 MB per email. Can attach up to 100 files.
  • Email address format: abc@protonmail.com

Pros

  • It can be accessed on any device without installing the software.
  • Highly encrypted
  • Allows you to set email expiry date
  • It is easy to use

Cons

  • Only 150 messages per day and limited storage for the free account.

Visit ProtonMail >>

Lifetime Basic Free Plan


4) Godaddy

Godaddy is a modern webmail portal that offers ad-free emails. Unlike most email hosting providers, Godaddy provides data security and spam filtering facility. This application enables you to preview your attached files.

#4
Godaddy
  • Mailbox Size: 10GB
  • Email alias: Yes, it supports.
  • Attachment Size Limit: 20 MB
  • Mobile Apps: Android and iOS
Learn More

Features:

  • This app helps you to schedule appointments, get reminders, and send invites on all the devices.
  • It offers email address that matches your domain.
  • Godaddy stores emails in a secure database.
  • The software offers a mobile-friendly interface.
  • It allows you to restore accidentally deleted emails with just one mouse click.
  • Godaddy business email works with any email app of your choice.

Pros

  • Grab attention with a sleek, mobile-friendly design.
  • Edit your site from anywhere, on any device.
  • Make sure people find you on Google and beyond.
  • Get AI-powered advice to help your business grow.

Cons

  • The economy plan does not allow for unlimited websites.

Visit Godaddy >>

Lifetime Basic Free Plan


5) Namecheap

Namecheap is a secure and fast email hosting system designed for business and personal needs. It helps you to collaborate with other people with ease. This mail hosting service provider allows you to manage multiple email accounts under one roof.

#5
Namecheap
  • Mailbox Size: 75GB
  • Email alias: Yes, it supports.
  • Attachment Size Limit: 50 MB
  • Mobile Apps: Android and iOS
Learn More

Features:

  • Offers HTML signature.
  • You will get protection from spam.
  • Support of IMAP, SMTP, and POP3.
  • Compatible with Windows, Apple, and Android devices.

Key Specs:

  • Mailbox Size: 75GB
  • Email alias: Yes, it supports.
  • Attachment Size Limit: 50 MB
  • Mobile Apps: Android and iOS
  • Ads in Email: No, they don’t show Ads
  • Scheduled Emails: Yes

Pros

  • User-friendly interface
  • Strong security features
  • Offers mobile app support

Cons

  • Limited storage

Visit Namecheap >>

60-Day Free Trial


6) ScalaHosting

ScalaHosting offers affordable secured email services with unlimited mailboxes for corporates. They offer free migration from your existing email hosting provider with a 30 day money back guarantee.

ScalaHosting

Features:

  • 50GB to 150 GB of email storage space
  • Isolated environment and dedicated IP
  • Advance Spam protection over all incoming and outgoing emails
  • Webmail options for easy remote email checking
  • Free shared SSL certificate
  • 24/7/365 professional support via live chat and ticketing

Pros

  • Custom email addresses
  • Affordable pricing options
  • Offer free & effortless migration

Cons

  • Limited features

Visit ScalaHosting >>

30-day Money-back Guarantee


7) Outlook

Outlook is one of the best business email service provider that includes Exchange Server, Exchange Online, and Office 365. It allows you to access email, shared calendars, and contacts anywhere.

Outlook

Features:

  • It protects your confidential information.
  • Outlook gives Bcc warning when emails are blind copied.
  • This software provides intelligent reminders.
  • It helps you to find the needed information quickly.
  • Outlook offers keyboard shortcuts for ease of access.
  • It allows you to create rules to prioritize and organize emails.
  • Outlook has a built-in calendar that enables you to schedule and manage meetings or events.
  • You can see contact information when you hover over its name.
  • It provides a simple way to find people, and messages, documents in email.

Pros

  • Easy access to other Microsoft Apps
  • Allows you to recover deleted emails
  • Customer support by phone or web

Cons

  • Loading takes time

Visit Outlook >>

Free Forever


8) Bluehost

Bluehost is easy to use professional business email service provider. It allows you to customize mail in less effort. This web application has shared working documents and integrated video meetings.

Bluehost

Features:

  • It offers one the best email accounts and allows you to manage your email from the web on any device.
  • This free company email id provides an intuitive, user-friendly dashboard.
  • Bluehost provides 24/7 expert support.
  • The software enables you to collaborate with other people via Microsoft teams.
  • It automatically updates the application.

Pros

  • No hidden charges.
  • Simple and easy-to-use control panel.
  • Offers Bluehost WordPress focused hosting service.
  • FTP account and File Manager.
  • Offers free domain name for 1 year when you signup.

Cons

  • Does not offer any premium tech support.
  • Does not support for Windows OS

Visit Bluehost >>

14 Days Free Trial


9) Zoho Mail

Zoho Mail is a secure email hosting service provider for your business. It allows you to set up a custom email address with no hassle. This software has a control panel that helps you to manage group aliases, add users, and set up policies to moderate business email content.

Zoho Mail

Features:

  • You can integrate with Zoho CRM (Customer Relation Management) to manage your sales.
  • It follows the e-Discovery process that helps you to discover emails quickly.
  • Unlike most email hosting providers, Zoho offers protection against fake emails.
  • It allows you to add comments, share files, manage tasks, and more.
  • Zoho enables you to read mails from a mobile device.

Key Specs:

  • Email Alias: Yes
  • Mobile Apps: Android, iOS
  • Calendars: Zoho Calendars
  • Schedule Email: Yes
  • Advertisements In Email: No
  • Mailbox size: 100GB

Pros

  • Totally Ad-free service
  • The free version allows 5 users to use with a storage of 5GB/user.
  • Simple and clean design

Cons

  • IMAP/ POP/ Active Sync are not included in the free plan.

Link: https://www.zoho.com/mail/

FAQ:

Yes, you can use a custom business email address with any mobile email apps or desktop. Many apps can automatically figure out mail settings.

Here are some of the best email to use for business:

Yes, you need to first set up a professional email address using the steps mentioned above. Then you can use email forwarding to auto-forward any incoming emails to your Gmail, Yahoo, or other free business email accounts to your newly created custom domain email address.

You can then use the new business email to correspond with clients while ensuring that any messages to your old email account are also received in the new account.

Here are the top selection criteria’s to check when you select any email provider:

  • Reputation: Your business email service provider should have a good reputation. A business email address is one of the first aspects that your clients see.
  • Archive Capabilities: Good business email providers enable you to save, store, archive, and search your messages.
  • Security: You should look for strong security measures while choosing a business email provider. It helps you to keep your message safe and protects from unauthorized access to email account.
  • Integration: Some email services work fine with other business software like productivity suites and calendars. If your business depends on such tools, you should go for the email package that integrates them.
  • Spam Filter: Spam messages waste your time, and you do not want to read them. Thereby, you need email service having a system to detect and filter out spam messages.
  • Reliability: Your business email service provider should be running when you actually need it. The downtime of Email can result in unhappy or lost customers.
  • Storage: Storage is one of the important aspects When selecting an email service provider. It would help if you kept in mind that the amount of enough storage space included with your account.
  • Ease of Use: Your staff member needs to create and use email account as your business grows. You have to look for the email service provider, which is easy to use, so it reduces staff training time.
  • Advanced Features: Advanced features like the ability to schedule tasks or recall messages depending on your unique business need.

Yes, you can create a free professional email address without developing any website. However, you will still have to pay for business email domain name registration. Domain name registration and email hosting service come free with a web hosting package. You need to sign up on the website of the hosting service provider, and then simply create your email address.

Email storage space is the total amount of data, in megabytes, that your email messages occupy on the server. Each character written in your email message is equal to one byte of space. The size of your email attachments like PDF, images, slides, etc. are also included while calculating the storage space used.

All professional email providers have a fixed storage space that they allocate to each email account. Once this limit is breached, all incoming emails will bounce. Also, you will not be able to send any new emails. Hence, it is important to monitor the current storage space consumed by your email account to prevent the loss of important incoming client emails.

The admin features supported by Google Workspace are:

  • It allows you to add new users.
  • Update user details in bulk.
  • Reset password.
  • Rename user.
  • Add any user to a group.
  • Download user details.
  • You can suspend the user.
  • It allows admin to restore data.
  • Delete user.
  • Change the organization unit.

The admin features supported by Google Workspace are:

  • SPF (Sender Policy Framework) is a protocol for validating email, which is designed to find and block email spoofing.
  • DKIM (Domain Keys Identified Mail) is a method for authenticating email. It enables a receiver to know that email was sent and authorized by the domain author.
  • DMARC (Domain-based Message Authentication, Reporting & Conformance) is a protocol for email authentication. It is specifically designed to give email owners the ability to safeguard their domain from unauthorized use. It is important to set SPF, DKIM, and DMARC for your email accounts to avoid spoofing and spam.

No, you cannot create a free business email without domain registration. If you do not want to register a domain, you can create a free account with Yahoo and Gmail. It will not have your business name. Therefore, it can’t be considered as a business email address by other businesses and customers.

Ideally, your domain name is your business name with the domain name extension .com. Though, it can be hard to get the desired domain name as a majority of common names are already taken. You can try prefixes or suffixes or adding keywords to your business name in order to find an alternate domain name that is available.

The .com domain extension is the most common choice among businesses. However, due to vast popularity, it is hard to find available .com domain. You can other domain extensions like .co, .org, which are well suited for business use.

You can achieve a subject line which is spam free by considering the following points:

  • Avoid overused words.
  • Include localization/personalization when possible, for example, first name, city, etc.
  • Write a short subject line below 50 characters.
  • Avoid exclamation marks, all caps, and other special characters like @, #, and %.

Your email structure includes the basic elements like first and last name, title, email address, phone number, company, and a link to your website.

The answer to this question depends on your unique choice and preferences. However, if your business is looking to find the best value and the user-friendly tools, the Google Workspace is a better option for you.

Gmail is a very known email service for businesses. The domain name and business email come packed with a range of features. It has built-in security, which protects you and your inbox. It offers collaboration and productivity tools such as Google Sheets, Slides, Docs, and more.

Gmail for business is called Google Workspace. Here are the key differences between Gmail and Google Workspace:

Gmail Google Workspace
It is designed for personal use. It is designed for business.
Gmail access right is owned by a user who has the password. Google Workspace access right is owned by a business administrator.
You need user permission when requesting for individual resources. It has default rights.
Loss of access to services and data requires rebuild. The data can be easily saved and transferred; the service can be continued to be accessed.

MX (Mail Exchange) records are DNS records which are needed for delivering email to your address. It is used to know which email servers accept incoming mails for your domain name and where they should route to.

Email marketing is a digital marketing strategy of sending a commercial message to a group of people using email. It provides higher conversion rates as a business is targeting the people who already have an interest in their brand.

IMAP: IMAP or Internet Message Access Protocol is a mail protocol that is used to access email on the web server from the local PC. It stores messages on a server and synchronizes the mails across multiple devices.

POP3: POP3 or Post Office Protocol version 3 is a mail protocol that is used to receive emails from server to local email client. It downloads mail messages on your computer and deletes them from the server.

SMTP: SMTP or Simple Mail Transfer Protocol is an application to send messages to the mail server for relaying.

When you send emails, the web server processes your mails and decides which server to send messages. The mail service provider downloads the mails and places in the inbox of the recipient.

Microsoft Exchange is an email server solution that manages all your mails. It performs different activities related to your incoming, outgoing, and drafts messages, & calendars. If you’re looking for a more comprehensive solution to handle your mail, you might want to consider a virtual mailbox service, which could further streamline your mail management needs.

Here is a step by step process on how to make a business email:

  • Step 1) Visit any good hosting service provider website
  • Step 2) Choose a hosting plan for your domain
  • Step 3) Choose your domain name
  • Step 4) Now, create your business email and confirm changes
  • Step 5) Now, you can access your business email

Below is a step by step process on how to get a free business email:

  • Step 1) Visit any of the above-listed business email service providers
  • Step 2) Sign up with your business details like domain name, website, contact details, etc.
  • Step 3) Set up your business email account and confirm the final changes
  • Step 4) Now, you can use your free business email

Best Business Email ID: Top Free Professional Email Picks

Email Provider Storage Support Spam Filtering Access Link
πŸ‘ Neo Up to 50 GB 24/7 Email Support Yes iOS, Android, Windows, macOS Learn More
πŸ‘ Gmail 30 GB Chat, Call Yes iOS, Android, Windows, macOS, Linux Learn More
πŸ‘ Proton Mail 5 GB Chat, Email Yes iOS, Android, Windows, macOS, Linux Learn More
Godaddy 25 GB Chat, Call Yes Windows, macOS, Linux Learn More
Namecheap 75 GB Email, FAQ Yes iOS, Android, Windows Learn More