10 Best FREE Gmail Alternatives (2025)

Gmail is a free email service developed by Google. You can access this email service client on the web and using third-party programs that synchronize email content through POP or IMAP protocols.

The tool allows you features like two-factor authentication, smart compose, Gmail blocks phishing emails automatically. etc. However, it is not without flaws as Google limits the amount of data that it can hold.

Researched 26+ BEST Gmail Alternatives over 73+ hours, I have crafted a trusted and unbiased guide. This comprehensive article includes free and paid options, and dives deep into features, pros and cons. This well-researched content may help you choose the best email provider. Make sure to read the full article for insightful and exclusive recommendations.
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Editor's Choice
Zoho Mail

Zoho Mail provides many features that improve productivity. It also offers advanced features like email archiving, easy integrations, and tools for team collaboration, making it a great option. It allowed you to efficiently manage emails across different accounts.

Visit Zoho Mail

BEST Alternatives to Gmail (Free Email Accounts other than Gmail)

Name Max Inbox Size Storage Space Free Trial Link
Zoho Mail
👍 Zoho Mail
100 GB 100 GB 15 Days Free Trial Learn More
Proton Mail
👍 Proton Mail
20 GB 1 TB 14 Days Free Trial Learn More
Campaigner
Campaigner
6 GB 500 MB (Free Plan) 30 Days Free Trial Learn More
Hubspot
Hubspot
4 MB 1,000 emails/month Free Forever Learn More
Outlook
Outlook
50 GB 5 GB 30 Days Free Trial Learn More

Best Gmail Alternatives

1) Zoho Mail

Best for multi-user accounts, small businesses, and personal use.

I have tested Zoho Mail and found that it provides many features that improve productivity. I particularly liked how Zoho Mail allows custom domain emails for professionalism. I could access my emails offline, which helps me maintain an uninterrupted workflow. Its unified inbox also makes managing messages easier, which is essential for my tasks. Zoho Mail also offers advanced features like email archiving, easy integrations, and tools for team collaboration, making it a great option.

#1 Top Pick
Zoho Mail
  • Mailbox Size: 100GB
  • Email alias: Yes, it supports.
  • Attachment Size Limit: 20 MB
  • Mobile Apps: Android and iOS
  • Scheduled Emails: Yes
Visit Zoho Mail

Zoho Mail offers a user-friendly control panel, which allowed me to make customizations and manage settings effortlessly. It follows the e-Discovery process, helping to locate emails quickly, which I found particularly impressive. I could also add comments in email threads, share files, manage tasks, and tag my team, making collaboration easy. The seamless integration with Zoho CRM allowed me to manage sales effortlessly.

Pros

  • Reliable email organization with clean interface
  • Seamless integration with Zoho applications
  • Advanced spam filter for secure inbox
  • It allowed me to efficiently manage emails across different accounts

Cons

  • Limited storage on free plan options
  • Learning curve for integrating multiple tools

Key Specs:

Email alias: Yes, it supports.
Mobile Apps: Android and iOS
Calendars: Zoho Calendars
Scheduled Emails: Yes
Ads in Email: No, they don’t show Ads
MailBox size: 100GB
Attachment Size Limit: 20 MB
Email address format: abc@zoho.com

👉 How to get it Free?

  • Go to Zoho Mail
  • Fill up the required details and Click on Sign up for Free button.

Visit Zoho Mail >>

15-Days Free Trial (No credit card required)


2) Proton Mail

Best email encryption and security in a free service.

Proton Mail is a secure email service that I found impressive. I reviewed it during my assessment, and I could access its easy-to-use interface with minimal effort. It helped me communicate securely, thanks to its top-notch end-to-end encryption. The best way to protect your data is to consider ProtonMail as a superior choice for secure email communication.

#2
Proton Mail
  • Mailbox Size: 20GB
  • Email alias: Yes.
  • Attachment Size Limit: 25 MB per email.
  • Mobile Apps: Android and iOS
  • Scheduled Emails: Yes, it supports.
Visit Proton Mail

Proton Mail offers an amazing email service that requires no personal information for account creation, which I found very convenient. I was able to access it on any device without needing to install software. The emails sent and received are secured with top-notch end-to-end encryption. I found ProtonMail to be a great option for organizing and managing emails efficiently.

Pros

  • Secure servers based in Switzerland
  • High level of email anonymity provided
  • I benefitted from using advanced encryption

Cons

  • Free version has limited storage capacity

Key Specs:

Email alias: Yes. It supports Email alias, which can be made in two ways.
Mobile Apps: Android and iOS
Calendars: Proton Calendar beta
Scheduled Emails: Yes, it supports.
Ads in Email: No, they don’t show Ads
Mailbox Size: 20GB
Attachment Size Limit: 25 MB per email. Can attach up to 100 files.
Email address format: abc@protonmail.com

👉 How to get it Free?

  • Go to Proton Mail
  • Click on the “Create a secure email” button to get free email account.

Visit Proton Mail >>

14-Days Free Trial


Top Pick
Campaigner

Campaigner is a email service provider that allows you to communicate more directly with customers for urgent messages or time-sensitive offers. Campaigner includes advanced features like email automation workflows, purchase behavior, and geotargeting.

Visit Campaigner

3) Outlook

Best for multiple app integrations and email services for Business.

I analyzed Microsoft Outlook, an email service provider you can access via any browser. According to my review, it is one of the best ways to manage emails, especially if you need integration with Exchange Server, Exchange Online, or Office 365. It helps you keep your work organized, whether you are at home or traveling. I particularly appreciate its ability to help you solve problems by staying connected anywhere.

#3
Outlook
  • Mailbox Size: 50GB
  • Email alias: Yes, it supports.
  • Attachment Size Limit: Send up to 34MB.
  • Mobile Apps: Android and iOS
  • Scheduled Emails: Yes
Learn More

Microsoft Outlook provides enterprise-grade security, which I found to be impressive for protecting important data. The built-in calendar allowed me to manage my meetings efficiently, making it great for professionals. I could access contact information by simply hovering over the name, which was helpful to get quick details. In fact, it is one of the easiest ways to find people, messages, and documents in email.

Pros

  • Efficient email organization helps me manage my inbox better
  • Seamless integration with Microsoft Office ensures a smooth workflow
  • I can create customizable rules and filters
  • Calendar feature assists in scheduling and time management

Cons

  • Can be resource-intensive, slowing down older devices.
  • Setup for first-time users may be confusing.

Key Specs:

Email alias: Yes, it supports.
Mobile Apps: Android and iOS
Calendars: Yes. It has the calendar feature
Scheduled Emails: Yes, you can schedule your emails.
Ads in Email: Ads are free only for subscribers.
MailBox size: 50GB
Attachment Size Limit: Send up to 25MB.
Email address format: abc@outlook.com

👉 How to get it Free?

Link: https://www.microsoft.com/en-in/microsoft-365/outlook/


4) Yahoo! Mail

Best for several features and storage.

I checked multiple free alternatives to Gmail, and Yahoo! Mail stood out as a solid replacement. The signup process was easy, and I could access an account with a massive 1 TB of free storage. It offered me a superior choice for anyone needing large email storage without paying. I particularly liked how Yahoo! Mail provided a smooth user experience and is ideal for users who want a simple yet powerful free email service.

#4
Yahoo! Mail
  • Mailbox Size: 1TB
  • Email alias: Yes
  • Attachment Size Limit: 25MB
  • Mobile Apps: Android and iOS
  • Scheduled Emails: No
Learn More

Yahoo! Mail is an amazing Gmail alternative that allows you to personalize your inbox by selecting different themes. I could easily search for emails by keywords, dates, or contacts, making it one of the most effective tools for organizing communication. The feature I particularly liked was the ability to send animated GIFs, which adds a personal touch to messages. The Yahoo! Mail mobile app is helpful for managing emails on the go, offering a seamless experience while traveling.

Pros

  • User-friendly interface makes navigation straightforward.
  • It provided generous storage for my emails
  • Customizable themes personalize the experience.
  • Easy setup for multiple accounts enhances convenience.

Cons

  • Ads can be quite disruptive for me
  • Sometimes, emails load slowly, causing delays.

Key Specs:

Email alias: Yes.
Mobile Apps: Android and iOS
Calendars: Yahoo calendar
Scheduled Emails: Yes.
Ads in Email: Only with a Yahoo Mail Plus subscription you can remove Ads.
Mailbox size: 1TB
Attachment Size Limit: 25MB
Email address format: abc@yahoo.com

👉 How to get it Free?

  • Go toYahoo! Mail
  • Fill up required details and Create free account.

Link: https://login.yahoo.com/account/create


5) iCloud Mail

Best for Data encryption and Mac users.

iCloud Mail is a remarkable alternative to Gmail that I evaluated during my search for email services. I could access it through the Mail app on my iPhone and Mac, and it synced effortlessly with MS Outlook on my Windows PC. It is helpful to Apple users who need a reliable email service across different platforms. This service is perfect for those seeking a simple, reliable way to manage emails without switching platforms.

#5
iCloud
  • Mailbox Size: 5 GB
  • Email alias: Yes
  • Attachment Size Limit: Up to 20 MB
  • Mobile Apps: iOS
  • Scheduled Emails: Yes
Learn More

iCloud Mail is one of the best Gmail alternatives, especially because it allows me to access IMAP effortlessly. It automatically finds new messages and places them in the inbox seamlessly. I liked that iCloud Mail loads HTML images automatically, saving me time and enhancing my email experience.

Pros

  • Offers ample storage for basic users
  • Strong encryption ensures data privacy
  • It helped me access emails across devices

Cons

  • Restricted to Apple device users only

Key Specs:

Email alias: Yes.
Mobile Apps: iOS
Calendars: Yes, it has a calendar.
Scheduled Emails: Yes, allows you to do it.
Ads in Email: Yes, it is ad-free.
MailBox size: 5 GB
Attachment Size Limit: Up to 20 MB
Email address format: abc@icloud.com

Link: https://www.icloud.com/


6) AOL Mail

I reviewed AOL Mail and found that it is great for anyone seeking one of the best Gmail alternatives. The interface is simple, and I appreciate its mobile app, which helps you access your inbox with ease. AOL Mail offered me a reliable solution for staying connected without interruptions. It is a top choice for those who want a smooth and secure email experience.

AOL Mail

AOL Mail helps me manage my AOL calendar effortlessly. I liked how it allows me to customize the list view of my emails, making organization much easier. The customized panel is ideal for staying focused, and it is great for managing emails efficiently.

Pros

  • Offers unlimited email storage capacity
  • Efficient spam filter blocks unwanted mail
  • It helped me access my emails efficiently

Cons

  • Ads displayed on the free version
  • I could notice some syncing issues

Key Specs:

Email alias: Yes.
Mobile Apps: Android and iOS
Calendars: AOL Calendar is only available on desktop web browsers and AOL Desktop Gold.
Scheduled Emails: No, you can’t schedule an email.
Ads in Email: You need to buy the subscription to remove Ads.
Mailbox size: Unlimited. New accounts seem to be limited to 1 TB
Attachment Size Limit: Send up to 25 MB
Email address format: abc@aol.com, abc@aim.com

👉 How to get it Free?

  • Go to AOL Mail
  • Click on Create an account.

Link: https://login.aol.com


7) GMX

GMX stands out as an impressive email service provider. Over the course of my evaluation, I noticed its unique advertising features, which help you. I was able to access GMX Mail through webmail or by using POP3 and IMAP4 protocols, which provided me with versatility.

GMX

GMX is an excellent alternative to Gmail, offering attachment support up to 50 MB, which I discovered to be quite helpful. It allowed me to manage my schedule efficiently with its drag-and-drop functionality. In fact, the online address book is a great way to organize contacts, while the robust email filter rules helped me avoid clutter, making sure my inbox remained neat and tidy throughout my experience.

Pros

  • Offers encrypted email for secure communication
  • Customizable interface for better user experience
  • Supports file sharing up to 50 MB
  • As per my experience, it allowed me to manage multiple email accounts effortlessly

Cons

  • Advertised banners can be distracting for users
  • I could access only basic features without premium upgrade

Key Specs:

Email alias: Yes, up to 10 addresses.
Mobile Apps: Android and iOS
Calendars: Yes.
Scheduled Emails: Yes, you can schedule them.
Ads in Email: No, it is not Ad-free, but eventually you can customize the ad feature.
Mailbox size: Up to 65 GB
Attachment Size Limit: Send up to 50 MB of files.
Email address format: abc@gmx.com or abc@gmx.us

👉 How to get it Free?

  • Go to GMX
  • Click on Sign up button.

Link: https://www.gmx.com/


8) Yandex

Yandex. Mail provides an ideal solution for those looking for an alternative email provider to Gmail. I particularly appreciate how seamless the interface is on Android and other devices. The best way to make your inbox more personal is through its customization features, which are remarkable.

Yandex

Yandex Mail allowed me to put emails on a timer, so I could schedule messages in advance and send them at the most effective time. It protects my inbox by checking for viruses and redirecting suspicious messages to the spam folder. I also found that it offered seamless access to all Yandex services using one account, which is ideal for streamlining tasks across the platform.

Pros

  • Effective spam filter keeps inbox clean
  • Seamless integration with other Yandex services
  • Customizable themes for personalized experience
  • Mobile app ensures I stay connected

Cons

  • Advertisements can be intrusive and distracting
  • Customer support response times can be slow

Key Specs:

Email alias: Yes.
Mobile Apps: Android and iOS
Calendars: Yandex calendar
Scheduled Emails: Yes
Ads in Email: You can remove ads by changing the setting.
Mailbox size: 10 GB
Attachment Size Limit: 30 MB
Email address format: abc@yandex.com

👉 How to get it Free?

  • Go to Yandex
  • Click on Get started button.

Link: https://360.yandex.com/mail/


9) Mail

Mail lets you access 200 domains for setting up your email address. I could choose one that reflects my personality, making it a great option for personalization. This feature is ideal if you’re in need of free email services other than Gmail.

Mail

Mail is one of the top-notch alternatives to Gmail, offering 65 GB of free storage for emails. I discovered that it is a great way to access your emails on a smartphone with ease. Its antivirus feature allowed me to keep my inbox secure from viruses.

Pros

  • Multiple aliases for organized communication
  • Strong spam filters reduce unwanted emails
  • Mobile app offers reliable performance
  • It allowed me to manage multiple inboxes efficiently

Cons

  • Advertisements displayed in the free version
  • I could access fewer customization features

Key Specs:

Email alias: Yes.
Mobile Apps: Android and iOS
Calendars: Yes.
Scheduled Emails: Yes.
Ads in Email: Only the premium subscribers receive an ad-free inbox.
Mailbox size: 65 GB email storage
Attachment Size Limit: 30 MB
Email address format: Customize as per your choice of the domain name.

👉 How to get it Free?

  • Go to Mail
  • Click on Sign up button.

Link: https://www.mail.com/


10) Tuta

Tuta provided me with a secure way to send encrypted emails across all my devices. I found its open-source nature impressive, and the desktop client was very intuitive. In my experience, Tuta is a superior choice for people needing a safe alternative to gmail. I personally recommend it for privacy-conscious users.

Tutanota

Tuta offers an encrypted calendar that helps me keep my schedule secure, which I found essential. I could access its free secure email service without any ads, making it one of the best alternatives to Gmail.

Pros

  • Free tier available for basic needs
  • Privacy-first approach, no data tracking
  • Supports custom domains for professionals
  • It allowed me to access encrypted emails efficiently

Cons

  • Limited storage space on the free plan
  • I received slower syncs at times

Key Specs:

Email alias: Yes.
Mobile Apps: Android and iOS
Calendars: Full encrypted calendar.
Scheduled Emails: No
Ads in Email: You can easily block ads.
Mailbox size: 1 GB, for Premium user up to: 500 GB
Attachment Size Limit: 25 MB
Email address format: abc@tutanota.com, abc@tutanota.de, abc@tutamail.com, abc@tuta.io

👉 How to get it Free?

  • Go to Tuta
  • Click on Create a free account.

Link: https://tuta.com/

How Did We Choose Best Gmail Alternatives?

alternative to gmail

At Guru99, we are committed to providing credible and objective information through thorough research and review. I spent over 73+ hours researching 26+ Gmail alternatives to create a trusted guide that explores both free and paid options, covering features, pros, and cons. This guide can help you find the best email provider by focusing on key factors like security, ease of use, and integration.

  • Security: It is important to select an alternative that provides strong encryption and privacy features.
  • User Interface: A great option should be easy to navigate and help you manage emails efficiently.
  • Integration: Make sure you choose a service that integrates with other tools you rely on for work.
  • Customizability: The most effective alternatives allow you to adjust settings according to your preferences.
  • Storage: Pay attention to the amount of storage each service offers, especially if you deal with large files.

What is IMAP, POP3, SMTP?

IMAP: IMAP or Internet Message Access Protocol is a mail protocol that is used to access email on the web server from the local PC. It stores messages on a server and synchronizes the mails across multiple devices.

POP3: POP3 or Post Office Protocol version 3 is a mail protocol that is used to receive emails from server to local email client. It downloads mail messages on your computer and deletes them from the server.

SMTP: SMTP or Simple Mail Transfer Protocol is an application to send messages to the mail server for relaying.

When you send emails, the web server processes your mails and decides which server to send messages. The mail service provider downloads the mails and places in the inbox of the recipient.

Read about: How to Recall an Email in Outlook

Verdict

First of all, when it comes to email services, I often find myself considering alternatives to Gmail to ensure privacy, security, and additional features that suit different needs. Over the years, I have seen a lot of change in the email landscape, and these alternatives stand out. Check my verdict for more detailed insights.

  • Zoho Mail is a comprehensive platform perfect for small businesses, offering a user-friendly interface, advanced collaboration tools, and a robust set of features.
  • Proton Mail is a secure and customizable solution that prioritizes privacy with end-to-end encryption, making it an ideal choice for privacy-conscious users.
  • Microsoft Outlook integrates seamlessly with multiple business applications, making it a powerful and reliable tool for those looking for professional-grade solutions.