10 Best FREE Trello Alternatives (2025 Update)

Trello is an easy-to-use project management tool that was created by Fog Creek Software in 2011. This web-based collaboration tool helps you organize your project on a board. However, it offers limited email integration and a limited number of labels. Moreover, keyboard shortcuts are also very limited. There are a few other drawbacks like it doesn’t allow offline access and is not ideal for large projects with multiple teams that are distributed worldwide.

Hence, here is a curated list of top tools that can replace Trello. In this list, we have included commercial as well as open-source project management software with popular features and the latest download link. Read more…

Best Trello Alternatives (Apps Like Trello)

Name	Zoho Projects	Monday.com	Smartsheet	Wrike
Features	✔️ Create an issue and track them as they get fixed and tested ✔️ The team will always access the latest version of all project documents	✔️ Manage everything in one workspace ✔️ Set up in minutes	✔️ It helps to simplify budget and planning. ✔️ Smartsheet allows automating actions using simple rules.	✔️ View real-time reports and status for all kind of team projects ✔️ Helps you to turn strategy into an actionable plan to achieve success
Price	Life Time Free Basic Plan	Life Time Free Basic Plan	Life Time Free Basic Plan	Life Time Free Basic Plan
Review/Rating	4.7	4.6	4.5	4.5
Link	Visit website	Visit website	Visit website	Visit website

1) Zoho Projects

Zoho Projects by Zoho, founded in 2006, is a project management software. It provides project management status like completed and in-progress. This software helps you assign tasks, plan your projects, and communicate effectively.

It has pre-built templates for several purposes like well-being, businesses, events, photography, and other services. You get a free plan that offers 10 MB of storage and supports three users. It secures your project with AES-256 and AES-128 encryption, and it includes instant notifications. Zoho projects also export your reports in PDF, Excel, and CSV.

Features:

• Task Management: You can break down work structure and manage issues using task management. It comes with a universal add tab for quickly adding new users. Zoho Projects includes task views, sprints, reminders, recurrence, and more. Furthermore, it offers automation for workflow rules, blueprints, and custom functions.
• Customization and reports: This Trello alternative offers extensive customization options for views, statuses, and custom fields. It provides a comprehensive dashboard that gives you detailed reports on the progress of all your projects and indicators of performance.
• Easy to use: It is a user-friendly software with easy navigation. This project management tool offers project templates for standardized workflows in similar projects and helps streamline processes.
• Integration: This simple project management tool integrates with Zapier, Bitbucket, and Slack. It also integrates with Gitlab, Gitea, Github, JIRA, Basecamp, and more.
• Other features: Zoho Projects offers customizations, and software development team collaboration. It also offers time management, user administration, and more.
• Support: It provides customer support through phone, email, and chat.
• Supported Platforms: Android and iOS
• Price: Plans start at $5 a month. 12% Discount is available for Yearly Payments.
• Free Trial: 10 Days Free Trial (Credit Card not Required)

Visit Zoho Projects >>

10-Days Free Trial

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2) Monday.com

Monday.com is a well-known tool and one of the best alternatives to Trello. It comes with a color-coded interface that is clean and easy to use. This software satisfies the needs of both big and small teams. It also has a user-friendly mobile app and flexible and customizable workflows.

Founded in 2014, Monday.com offers AES-256 encryption and easy time tracking. It lets you export your reports in Excel and CSV formats, sends instant alerts through desktop and email, and has a drag-and-drop feature. Furthermore, its free plan offers 5 GB storage and allows 2 users.

Features:

• Collaboration: It offers a shared workspace so you can collaborate with your team anytime, anywhere. The color-coded timelines can be synced with the calendar. This helps you track the timeline of each project without confusion.
• Custom workflows and reports: Create a custom workflow without any coding building blocks for any part of your project. It provides custom reports, and you can view your project in different views like Kanban, chart, form, and table. You also get project management status like add, edit, and done.
• Integrations: Monday.com integrates with Google Calendar, Outlook, Dropbox, Microsoft Teams, Slack, Zoom, and more.
• Templates: It has pre-built templates for sales and CRM, and. This tool also offers templates for project management, software development, HR, and more.
• Other features: Monday.com offers productivity, reporting, and administration and control. It also has security and privacy, automation, unlimited projects, and analytics.
• Support: This software provides customer support through a contact form.
• Supported Platforms: Windows, Android, Mac, iPhone, and Web
• Price: Plans start at $8 a month. 18% Discount on Yearly Payments.
• Free Trial: Free forever plan

Visit Monday.com >>

Life Time Free Basic Plan

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3) Smartsheet

Smartsheet is a Trello alternative software that is widely used for project management. Founded in 2000, it is one of the best project management software that is capable of sending instant notifications via email and desktop.

You get AES-256, TLS 1.2 encryption, and a free plan that offers 500 MB storage and supports a single user. It lets you export reports in PDF, HTML, Excel, and CSV. Smartsheet’s automation works using simple rules, and it also reduces the complexity of budget and planning.

Features:

• Project management features: Its standardized key project elements enhance collaboration and increase velocity. Smartsheet manages project portfolios and accelerates program planning and delivery. Using its statuses like hold, in progress, not started, complete, and canceled, you stay on track with the project.
• Real-time visibility: It offers rich real-time metrics and increases project visibility with rollups. Smartsheet provides updated information on all the parts of the task. You can view your project using various views like grid, card, Gantt, and calendar. This Trello alternative also includes powerful analytics and reporting capabilities.
• Integrations: Smartsheet integrates with Okta, AWS, DocuSign, Microsoft, and Webex. It also integrates with Slack, Brandfolder, Tableau, and more.
• Templates: You get pre-built templates for retail, entertainment hospitality, and engineering. This tool also offers templates for technology, nonprofits, and more.
• Other features: It offers user-driven automated workflows, security and enterprise control, and easy collaboration.
• Support: Smarsheet provides customer support through chat, phone, and contact form
• Supported Platforms: Web, Android and iOS
• Price: Plans start at $9 a month. 29% Discount on Yearly Payment.
• Free Trial: Lifetime Free Basic Plan

Visit Smartsheet >>

Life Time Free Basic Plan

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4) Wrike

Wrike is project management software that offers pre-built templates. It is easy to scale and has drag-and-drop functionality. Its free plan offers 2 GB storage and supports unlimited users. Founded in 2006, this tool provides centralized workspace, charts, and time tracking.

It provides instant notification through email and desktop and offers 2FA, TLS 1.2, and AES-256 encryption. You can export reports in Excel and PDF formats. Additionally, Wrike lets you turn strategy into an actionable plan to achieve success.

Features:

• Quick decision-making: Schedule and share custom interactive reports to make faster and smarter decisions. It also has project management statuses like new, on hold, in-progress, completed, and canceled, which keeps you updated.
• Intuitive planning: It provides total control over your project with its intuitive features. Wrike has customizable calendars and dashboards and detailed analytics produced by Wrike Analyze. Your project can be visualized in views like Kanban boards, Gantt charts, and tables.
• Reports and analytics: Wrike lets you view real-time reports and provides accurate, updated information to meet deadlines. You also get advanced analytics and data insights by integrating it with Tableau.
• Integrations: Wrike integrates with Salesforce, MediaValet, Tableau, Tenovos, Microsoft Teams, Github, Slack, and more.
• Other features: Wrike offers effort management, job roles, proofing, budgeting, cross-tagging, and more.
• Support: It provides customer support through phone, email, and contact form
• Supported Platforms: Android and iOS
• Price: Plans start at $9.80 a month.
• Free Trial: Start for free (Credit Card not Required)

Visit Wrike >>

Start for free (No Credit Card Required)

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5) ActivTrak

ActivTrak is one of the Trello alternative software that helps you analyze your workforce and productivity. It helps you identify the workflow bottlenecks of people, processes, and technology.

This tool was founded in the year 2009, and it comes with pre-built templates for sales and marketing. Using its drag-and-drop, custom reports, and time-tracking features, you can eliminate complications in project management. It offers a free plan with 3 GB storage and three users. ActivTrak also includes instant notification via email, MFA, AES-256, AES-128, and TLS encryption and exports reports in Excel.

Features:

• Workload management: ActivTrak lets you identify underutilized employees so you can assign work equally to balance the workload. Additionally, it gives insights into your employees’ work patterns so you can understand them better.
• Clear visualization: It helps visualize your project using different views like list and grid. You also get visibility into the websites and applications that boost productivity.
• Instant visibility: You gain instant visibility into team productivity. ActivTrak lets you measure the remote and on-site team productivity and identify burnout and disengagement. It helps optimize processes and technology usage and much more. ActivTrak also enables you to share productivity data with your team.
• Integrations: It seamlessly integrates with Salesforce, Slack, Zoom, Azure, ServiceNow, Zendesk, and more.
• Other features: ActivTrak offers productivity reports, dashboards, team summaries, productivity coaching, and more.
• Support: It provides customer support through phone, email, chat, and contact forms.
• Supported Platforms: Web
• Price: Plans start at $10 a month.
• Free Trial: Lifetime Free Basic Plan

Visit ActivTrak >>

Life Time Free Basic Plan

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6) ClickUp

ClickUp is built for project and task management. This application sends instant alert notifications via email and desktop and allows you to assign and resolve comments in tasks. Founded in 2017, this AES-256 and 2FA encrypted tool helps you to set priorities for the work with no hassle.

Reports are exported in Excel and CSV, and it offers time tracking and drag-and-drop functionality. You can arrange projects using statuses like active, done, and closed. It has a free plan that offers 100MB of storage and unlimited users.

Features:

• Teamup in real-time: It simplifies collaboration and lets you work with your team in real-time on all tasks. You can visualize your project using various views. These views include list, doc, board, calendar, and chart. As a project manager, you can use it to assign multiple tasks with a single mouse click.
• Customizable tasks: With over 35 ClickApps to choose from, ClickUp lets you customize your project management. You can add custom-field data, assign sprint points, and more. It helps import documents automatically from other apps and filters to find specific tasks.
• Real-time reporting: ClickUp provides real-time reports on a daily basis by tracking your team’s progress with workload and box views. You can also set milestones, measure goals, and view automatic active reports that are powered by machine learning.
• Integrations: ClickUp integrates with GitHub, ClickApps, Slack, GitLab, Everhour, Dropbox, and more.
• Templates: Its pre-built templates include engineering and IT. It also offers templates for finance and accounting, marketing, and more.
• Other features: You get whiteboards, automation, slash commands, proofing, goals, and white labels.
• Support: This agile project management tool provides customer support through chat, contact form, and email.
• Supported Platforms: Windows, Mac, Linux, iOS, Web
• Price: Plans start at $9 a month. 45% Discount on Yearly Payments.
• Free Trial: Lifetime Free Basic Plan

Visit ClickUp >>

Life Time Free Basic Plan

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7) Teamwork Projects

Teamwork is a widely used tool and one of the best Trello alternatives, founded in 2000. It is an easy-to-use tool that allows enterprises to increase their project management processes. It offers a free plan with 100 MB of storage and five users.

This tool provides instant notification via desktop, email, and push. It simplifies processes with drag and drop, custom reports, centralized workspace, and time tracking. Teamwork Projects is secured with AES-256 and 2FA encryption, and it exports your reports in PDF, Excel, and CSV formats.

Features:

• Project management: It is capable of managing complex project requirements such as workload management and reporting dashboards. Teamwork also offers time tracking and visualization via Kanban board, Gantt charts, boards, and more. Additionally, It includes project statuses like completed, late, and active.
• Track performance: You can prioritize your tasks with detailed reporting so you do not have to conduct unnecessary meetings. This free Trello alternative also showcases the exact utilization of billable hours.
• Integrations: It integrates with Slack, Google Drive, Hubspot, Zapier, Dropbox, and QuickBooks
• Pre-built templates: Teamwork Projects offers templates for cross-functional, and engineering. It also has templates for operations, project management, and others.
• Other features: Teamwork Projects offer fields, project portfolio workflows, resource scheduling, workload resource management, and more.
• Support: It provides customer support through email, chat, and ticket.
• Supported Platforms: Windows, macOS, Mobile, Cloud
• Price: Plans start at $13.99 a month. 29% Discount on Yearly Payment.
• Free Trial: Lifetime Free Basic Plan

Visit Teamwork >>

Life Time Free Basic Plan

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8) Microsoft Project

Microsoft project is powerful project management, too. Founded in 1984, it is one of the oldest applications created for task management. It visually enhances the management of a wide range of projects and programs efficiently.

You can set statuses for your projects like in-progress and completed. It provides instant notification, drag and drop, custom reports, and a centralized workspace. Microsoft Projects can integrate with Azure DevOps, export reports in PDF, Excel, CSV, and Word, and has a free plan with 5MB storage for one user.

Features:

• Project management: It helps you manage complex projects with your choice of tools and methods. You can integrate it with Teams and collaborate easily anytime from anywhere. It lets you visualize your project using various views like grid, board, and timeline.
• Remain on track: Microsoft Project offers dynamic scheduling that helps in planning your jobs better. This scheduling helps you plan the duration of the project and allot the tasks to the right team members.
• Advanced security: It offers numerous encryptions like AES-256, AES-192, AES-128-bit, and DES-64-bit. Its encryption also includes 3DES-192-bit, RC2, 256, and 127-bit.
• Pre-built templates: It offers pre-built templates for calendars, business cards, and brochures. You also get templates for newsletters, resumes, and more.
• Other features: Microsoft Project offers access and data control and cyber threat protection.
• Support: It provides customer support through chat and phone
• Supported Platforms: Android and iOS
• Price: Plans start at $10 a month.
• Free Trial: 30 Days Free Trial

Download link: https://www.microsoft.com/en-in/microsoft-365/project/project-management-software

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9) Asana

Asana, founded in 2008, is a suitable project management software for small agile development teams. It is one of the best Trello alternatives that offers 2FA, MFA, 128-bit, and TLS 1.2 encryption and instant alerts via desktop and email.

You can export your reports in Excel and CSV and also get a free plan that offers 100 MB storage and supports one user. This free Trello Alternative tool manage projects with up to 15 team members.

Features:

• Project management: To manage your project, you can use its sprint boards, custom fields, project views, and more. Visualize your project using different views like list, timeline, board and calendar, files, and more. You can also set project statuses like new, in-progress, drafting, ready, hold, and complete.
• Real-time tracking: It helps track task progress in real-time. You can compare the time data with the project’s estimated schedule. Using this data, you can then create data-backed timelines for your upcoming projects.
• Reporting: Asana lets you create a dashboard where you can use a single click to add charts. It helps you filter search results, customize your inputs, and much more. Its reporting feature allows you to collect insights and enter the source to do what’s required.
• Integration: This Trello alternative integrates with Splunk, MuleSoft, Tableau, Jira, Slack, and more.
• Other features: Asana offers admin controls, automation, pre-built templates, and communication.
• Support: It provides customer support through a contact form and live chat.
• Supported Platforms: Android and iOS
• Price: Plans start at $13.49 a month. 19% Discount provided on Yearly Payments.
• Free Trial: It has 30 Day Free Trial

Download link: https://asana.com/

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10) Taskworld

Taskworld is a cloud-hosted visual task management and planning application. It is one of the best alternatives to Trello that helps you keep track of the changes made to a task in a chronological order. Founded in 2012, this tool helps manage group-related tasks together. It lets you set due dates, create tasks, and assign them to yourself or your team members.

This tool provides updates on tasks on multiple projects and offers instant notifications. It helps export your reports in PDF, Excel, PNG, JSON, and CSV formats. You also get pre-built templates, a free plan with 1 GB and 15 users, and time tracking and drag-and-drop functionalities. Additionally, for managing projects, it offers statuses like in-progress and completed.

Features:

• Project management: Taskworld provides project organization with neat charts for you to view the project progress in the dashboard and timeline. Collaborate effectively by sharing questions, updates, and commenting on the tasks. You can also visualize your project using various views like Kanban.
• Sharing files and reports: Instantly share files, reports, feedback, and approvals with the team. It includes project file libraries that help all the team members find required information whenever they want.
• Integration: It integrates with Slack, Zapier, Microsoft Teams, GitHub, Dropbox, Open API, and Box.
• Other features: Taskworld offers multiple views, remote ready, integrated file exchange, performance analytics, and more.
• Support: This task management tool provides customer support through email, chat, and contact forms.
• Supported Platforms: Android and iOS
• Price: Plans start at $11 a month. 37% Discount on Yearly Payment.
• Free Trial: 14 Days Free Trial

Download link: https://taskworld.com/

Which factors should you consider while selecting a Project Management Software?

Don’t choose a tool in a hurry, get smart and consider the following factors before you make a decision.

• The tool must allow effortless collaboration on projects so that your business team can work together.
• Cost of license
• Integration with your organization’s current systems and tools
• Choose the software that can support the increasing needs of your business
• The cost of training the employees on the tool
• Consider all the security options offered by the software providers

FAQs