11 BEST Small Business Accounting Software in USA (2023)

ByMatthew Martin Hours Updated

Accounting software is an application that records and processes financial transactions within modules. These modules include account receivable, account payable, ledger, journal, payroll, etc. It helps professionals to manage accounts and perform numerous accounting operations.

Following is a handpicked list of Top Accounting Software for Small Business with popular features and website links. The list contains both open source (free) and commercial (paid) software.

Best Accounting Software for Small Business

Name Quickbooks Zoho Books FreshBooks Xero NetSuite
Features ✔️ You can access your account and manage your business anytime, anywhere.
✔️ It supports online banking integration.		 ✔️ It automatically calculates GST and generates the report.
✔️ It enables you to integrate with numerous online payments.		 ✔️ This accounting software enables you to organize expenses effortlessly.
✔️ This accounting software helps you to collaborate on projects.		 ✔️ You can connect Xero to your bank.
✔️ Xero provides financial reports to monitor the amounts.		 ✔️ Netsuite helps you to streamline your financial planning process.
✔️ You can manage users according to their roles using the dashboard.
Price 30-Days Free Trial 14-Days Free Trial 30-Days Free Trial 30-Days Free Trial 14-Days Free Trial
Review/Rating 4.7 4.6 4.5 4.4 4.4
Link Visit website Visit website Visit website Visit website Visit website

1) Quickbooks

Quickbooks is an automated accounting software that enables you to handle sales tax, bookkeeping, invoicing, etc. You can use this software to track bills and expenses.

#1 Top Pick
Quickbooks
Quickbooks
5.0

Customer Support: Phone

Compliance standard: PCI and SOC

Supported Platforms: Windows, Android and iOS

Free Trial: 30 Days Free Trial

Visit Quickbooks

Features:

  • You can access your account and manage your business anytime, anywhere.
  • It supports online banking integration.
  • You to create professional invoices and sales receipts.
  • Control your books with roles and permissions.
  • You can manage your cash flow according to vendors’ due.
  • Quickbooks is a small business accounting software in USA provides customizable reports and dashboards.
  • Supports compliance standard such as PCI and SOC
  • Offers inventory tracking
  • Provides multiple payment options like debit or credit card, ACH bank transfer, Apple Pay®, PayPal, and Venmo
  • Offers Pay-enabled invoices, Get paid on the go, ACH and eChecks, Schedule in advance, Fast deposits, and Automatic bookkeeping
  • Seamlessly integrates with PayPal, Square, Etsy, and Shopify
  • Offers Payment Reminders, Cashflow Tracking, Payroll, and Invoicing
  • It provides customer support via Phone
  • Supported platforms: Windows, Android and iOS
  • Price: Plans start at $11 a month. 30% Discount on Yearly Payment.
  • Free Trial: 30 Days Free Trial
👍 Pros 👎 Cons
Simple and easy to use Below-average customer support
Beginner-friendly UI
Easy inventory management
Sync bank statements

Get Free Now >>

30-Days Free Trial

2) Zoho Books

Zoho Books is a tax compliant accounting software that enables you to manage your account payables, receivables. It allows you to collaborate with the company employee.

#2
Zoho Books
Zoho Books
4.9

Customer Support: Phone, Chat and Email

Compliance standard: GST and GDPR

Supported Platforms: Windows, Android and iOS

Free Trial: 14 Days Free Trial

Visit Zoho Books

Features:

  • It automatically calculates GST and generates the report.
  • You can follow up payment using automatic alerts.
  • It enables you to integrate with numerous online payments.
  • Zoho Books enables you to track expenses and record bills.
  • You can choose your price from the list provided by Zoho Books.
  • It automatically fetches a bank statement from the bank into your account.
  • You can manage more than one project, add tasks, and assign them to employees.
  • You can generate invoice customer depend on on-task time or fix cost for any project.
  • Supports compliance standard such as GST and GDPR
  • Offers stock tracking
  • Provides multiple payment options like PayPal, Eazypay, Razorpay, and paytm
  • Offers End-to-end accounting, Receivables, Payables, Inventory, Banking, Timesheet, Contacts, and Reports
  • Seamlessly integrates with Zapier, Office, Slack, and twilio
  • Offers Multi-currency, Payment Reminders, Cashflow Tracking, Payroll, and Invoicing
  • It provides customer support via Phone, Chat and Email
  • Supported platforms: Windows, Android and iOS
  • Price: Plans start at $20 a month. 25% Discount on Yearly Payment.
  • Free Trial: 14 Days Free Trial
👍 Pros 👎 Cons
Easy to access Complex for small businesses
End-to-End Accounting Cannot track fixed assets
Time Tracking
Customizable Reports
Great mobile apps

Get Free Now >>

14-Days Free Trial

3) Freshbooks

FreshBooks is an best accounting software in USA developed by 2ndsite Inc company. It helps you to run your small business fast, easy, and secure way.

#3
FreshBooks
FreshBooks
4.8

Customer Support: Phone, Chat and Email

Compliance standard: PCI and GDPR

Supported Platforms: Windows, Android and iOS

Free Trial: 30 Days Free Trial (No Credit Card Required)

Visit FreshBooks

Features:

  • This bookkeeping software can generate invoices for clients in just a few clicks.
  • This accounting software enables you to organize expenses effortlessly.
  • You can use log hours without any hassle and automatically put them onto the invoice.
  • This accounting software helps you to collaborate on projects.
  • It provides easy to understand reports on finance.
  • Freshbook mobile app helps you to stay connected with your clients.
  • It automatically checks and balances to ensure compliance and accuracy.
  • Supports compliance standard such as PCI and GDPR
  • Offers Time and Mileage tracking
  • Provides multiple payment options like VISA, MasterCard, AMEX, Apple Pay, Stripe, and PayPal
  • Offers Accounting + Reports, File Sharing, Rich Proposals, Tax-Friendly Categories, Automatic Tax Calculations, and Retainers
  • Seamlessly integrates with Hubspot, Zapier, and Wufoo
  • Offers Multi-currency, Payment Reminders, Cashflow Tracking, Payroll, and Invoicing
  • It provides customer support via Phone, Chat and Email
  • Supported platforms: Windows, Android and iOS
  • Price: Plans start at $4.50 a month. 5% Discount on Yearly Payment.
  • Free Trial: 30 Days Free Trial (No Credit Card Required)
👍 Pros 👎 Cons
Fast customer supports Lacks multi-currency support
Flexible pricing plans
Expansive integration
Collaboration focused

Get Free Now >>

30 Days Free Trial (No Credit Card Required)

4) Xero

Xero is an best accounting software in USA for small businesses. It enables you to collaborate with your advisors and share it with your employees. The key benefit of this app is that it automatically tracks profit and losses across more than one currency.

Xero

Features:

  • This accounting software can track bank cash flow.
  • It allows you to send online invoices with online payment options.
  • You can connect Xero to your bank.
  • Record and manage receipts and expenses.
  • You can follow an employee’s payroll information.
  • Xero provides financial reports to monitor the amounts.
  • It saves a snapshot of relationship history and contacts.
  • This accounting software has one dashboard to check business performance.
  • Supports compliance standard such as ISO 27001, SOC 2, and PCI DSS
  • Offers transaction and Projects tracking
  • Provides multiple payment options like debit and credit
  • Offers Pay bills, Claim expenses, Bank connections, Accept payments, Track projects, Bank reconciliation, Capture data, Reporting, Inventor, and Analytics
  • Seamlessly integrates with Zapier
  • Offers Multi-currency, Cashflow Tracking, Payroll, and Invoicing
  • It provides customer support via Email
  • Supported platforms: Windows, Mac, Android and iOS
  • Price: Plans start at $25 a month.
  • Free Trial: 30 Days Free Trial
👍 Pros 👎 Cons
Ease of use No live chat and phone support
Easily Integrated No automatic recurring payments
User-Friendly
Cloud-based Service

Get Free Now >>

30-Days Free Trial

5) Netsuite

NetSuite is an integrated cloud business product suite developed by Oracle. It provides real-time visibility of your business financial performance.

Netsuite

Features:

  • It has billing management capabilities that can integrate your finance and sales.
  • This bookkeeping software provides a revenue recognition management solution.
  • Netsuite helps you to streamline your financial planning process.
  • You can manage users according to their roles using the dashboard.
  • Supports compliance standard such as SOC, ISO 27001 and PCI DSS
  • Offers Stock and inventory tracking
  • Provides multiple payment options like Credit card, ACH, PayPal, and Apple Pay
  • Offers Cloud Finance, Accounting Solutions, Billing Management, Revenue Recognition Management, Financial Planning, Financial Reporting, and Global Accounting
  • It provides customer support via Phone, Chat and Email
  • Offers Multi-currency, Cashflow Tracking, Payroll, and Invoicing
  • Supported platforms: Windows, Linux and Mac OS
  • Price: Plans start at $99 a month.
  • Free Trial: 14 Days Free Trial
👍 Pros 👎 Cons
Multiple integration options Pricing isn’t transparent
Ideal for big companies Not ideal for small businesses
Real-Time Data Visibility
Large User Network

Get Free Now >>

14 Days Free Trial

6) Patriotsoftware

Patriotsoftware is an online accounting and payroll management software for small businesses. It enables you to securely run your payroll from any device connected to the internet.

Patriot

Features:

  • This small business accounting software provides support via phone, chat, or email.
  • You can track all customer payments you need to make.
  • It utilizes encryption techniques to keep your bank information safe.
  • You can assign departments to vendor payments and customer invoices.
  • Supports compliance standard such as Payroll
  • Provides multiple payment options like PayPal, Venmo, and Zelle
  • Offers Free Direct Deposit, Easy-to-use, Quality—everywhere, Being trustworthy, Free Payroll Setup, and Unlimited Payrolls
  • It provides customer support via Phone, Chat and Email
  • Offers Multi-currency, Payment Reminders, Cashflow Tracking, Payroll, and Invoicing
  • Supported platforms: Windows
  • Price: Plans start at $17 a month.
  • Free Trial: 30 Days Free Trial
👍 Pros 👎 Cons
Easy to use No customizable reports
Affordable Lack of notifications
Simple interface
Great payroll flexibility

Get Free Now >>

30 Days Free Trial

7) Melio

Melio is a web-based accounts payable software that lets businesses conveniently pay their bills via bank transfer and debit card for free OR via a credit card (2.9% fee), even for vendors who only accept check payments.

Features:

  • Pay any invoice with a bank transfer for FREE, or use your credit card to defer payment (2.9% fee). Vendors receive a check or a bank deposit
  • No sign-up or monthly fees. No transaction fees and no charges to recipients
  • User-friendly, efficient, reduce costs, saves time, which enables SMBs to focus their business rather than logistics
  • Seamless sync with QuickBooks, which eliminates a dual entry of vendor/bill information
  • Designed specifically for the needs of SMBs
  • Supports compliance standard such as PCI DSS
  • Provides multiple payment options like ACH, debit, and credit
  • Offers Unlimited users, Recurring payments, Team management, Approval workflows, Accounts Payable, and more
  • Seamlessly integrates with Quickbooks, Xero, and FreshBooks
  • Offers Multi-currency, Payment Reminders, and Invoicing
  • It provides customer support via Contact Form and Email
  • Supported platforms: Windows and Mac
  • Price: Plans start at $1.50 a month.
  • Free Trial: 7 Days Free Trial
👍 Pros 👎 Cons
Reliable cusomer support Only pay companies located in the U.S.
Easy approval for the payment Limits of Integration
Easy payroll process
Organize documents

Get Free Now >>

7 Days Free Trial

8) Sage

Sage is a small business and accounting software that helps you to manage payments and expenses. It offers a wide range of payroll and accountancy products.

Sage

Features:

  • You can access customer details, transaction history, and account balances from M.S. outlook.
  • It can be integrated with Office 365.
  • You can upload a photograph of expense receipts to Microsoft OneDrive, and it will automatically sync with Sage.
  • It enables you to schedule backup to MS OneDrive with 1 T.B. of available storage.
  • Supports compliance standard such as GDPR
  • Offers Stock and Inventory tracking
  • Provides multiple payment options like Stripe and Paypal
  • Offers Automated bank reconciliation, Cash flow & invoicing, Job costing, Reporting, and Security Shield
  • Seamlessly integrates with Zapier
  • Offers Multi-currency, Cashflow Tracking, Payroll, and Invoicing
  • Supported platforms: Windows and Mac
  • Price: Plans start at $34.30 a month. 40% Discount on Yearly Payment.
  • Free Trial: 30 Days Free Trial (No Credit Card Required)
👍 Pros 👎 Cons
Cloud-based Time-consuming to set up
In-depth reporting function Not easy to use
Multiple customisation opportunities Lack of Efficiency
Easy integration
Affordable monthly costs

Get Free Now >>

30 Days Free Trial

9) Neat

Neat is the easy-to-use small business accounting and bookkeeping software for businesses of all sizes. It is one of the best small business accounting software that increases efficiency with real-time reporting, mobile receipt capture, fuss-free customer billing with online payments, and more.

Features:

  • Neat helps you visualize your business by providing trending data about your cash balance, total sales, large expenses, etc.
  • It allows you to access saved reports and documents that need review.
  • It helps you to make informed decisions with real-time reporting.
  • It enables you to reduce costly bookkeeping mistakes.
  • It offers unlimited support to solve all your queries.
  • You can use Neat’s mobile app to upload and match receipts to expenses as they occur on your phone or tablet.
  • It helps you to pair receipts with expenses in minutes so that you will get real time updates.
  • Supports compliance standard such as HIPAA
  • Offers Expenses tracking
  • Provides multiple payment options like Visa, Discover, Mastercard, American Express, Bank ACH, Check (Manual Entry), and Cash (Manual Entry)
  • Offers Make tax time less taxing, From anywhere to everywhere, Unlimited file storage, Data capture with human verification, and more
  • Seamlessly integrates with Quickbooks, Quicken, Outlook, mailchimp, Gmail, and turbotax
  • Offers Multi-currency, Payment Reminders, Cashflow Tracking, Payroll, and Invoicing
  • It provides customer support via Chat and Contact Form
  • Supported platforms: Windows, Android and iOS
  • Price: Plans start at $200 a month.
  • Free Trial: 14 Days Free Trial
👍 Pros 👎 Cons
Easy to use Lacks CRM integration
Easy to install Expensive
Simple interface
Easy to pair receipts with expenses

Get Free Now >>

14-Days Free Trial

10) Freeagent

FreeAgent is an online accounting and money management tool. You can use it to send and track professionally designed invoices. This small business accounting software provides a bird’s eye view of the performance of income, expenses, and profit.

Freeagent

Features:

  • You can fill and file your self-assessment tax return to HMRC.
  • You can forecast your corporation tax bill.
  • This best accounting software enables you to analyze your cash flow and see when your tax bills are due.
  • You can review VAT returns and file with a single click.
  • Freeagent provides a bird’s eye view of the performance of income, expenses, and profit.
  • This small business accounting software offers an in-built stopwatch to record your time.
  • Supports compliance standard such as GDPR
  • Offers Time and Expenses tracking
  • Provides multiple payment options like paypal, gocardless, stripe, dwolla, debit, and credit card
  • Offers Dashboard, Business insights with Radar, Property, Security, Estimates, Expenses, Projects, Banking, Sales Tax, Unlimited user, and MTD-compatible
  • Seamlessly integrates with Dext, stripe, PayPal, Sellwire, Cyclr, and Zapier
  • Offers Multi-currency, Payment Reminders, Cashflow Tracking, Payroll, and Invoicing
  • It provides customer support via Chat and Email
  • Supported platforms: Windows
  • Price: Plans start at $12 a month. 12% Discount on Yearly Payment.
  • Free Trial: 30 Days Free Trial
👍 Pros 👎 Cons
Reasonable monthly cost Limited reporting features
International invoicing Lack of integrations
Well-designed UI
Unlimited number of clients

Link: https://www.freeagent.com/us/

11) Waveapps

Waveapps accounting tool helps you to handle invoices, track expenses, transactions, and investments. It enables you to connect unlimited bank connections.

Waveapps

Features:

  • This accounting software for small business enables you to track income and expenses without any stress.
  • Waveapps enables you to create and send unlimited professional invoices.
  • It has a smart dashboard that gives complete information about how your business is going.
  • Supports compliance standard such as PCI DSS
  • Offers Income and Expenses tracking
  • Provides multiple payment options like bank deposit, credit card, and Apple Pay
  • Offers Accounting, Banking and Advisors
  • Seamlessly integrates with PayPal, Stripe, HubSpot, Zapier, and Avaza
  • Offers Payment Reminders, Cashflow Tracking, Payroll, and Invoicing
  • It provides customer support via Email
  • Supported platforms: Windows
  • Price: Plans start at $6 a month.
  • Free Trial: 30 Days Free Trial
👍 Pros 👎 Cons
Fully integrated Lacks time-tracking features
Hassle-free Invoice management Basic options for the reporting
User-friendly interface Poor customer support
Handling multi-currency

Link: https://www.waveapps.com/accounting

FAQ

The following are the key difference between desktop and cloud small business accounting software:

Desktop Small Business Accounting Software: To use desktop software, You need to install software on your computer and run it there. And all your business accounts data is also stored on your computer.

Cloud Small Business Accounting Software: This accounting software runs on the internet. To use it, no need to install software on your computer. Your business accounts data is stored on a cloud server. To access the Cloud software, you visit a website and sign in with a username and password. This means you can access software with a connection to the internet from anywhere and any device.

Below are some of the Best Small Business Accounting Software in USA:

You should consider the following factors before selecting best accounting software for small business.

  • Ease of use.
  • Size of your business.
  • Quality of Customer support.
  • License cost, if applicable.
  • Hardware/Software requirements of the accounting software.
  • Support and Update the policy of the accounting software.
  • Reviews of the company.

Best Accounting Software for Small Business

Name Quickbooks Zoho Books FreshBooks Xero NetSuite
Features ✔️ You can access your account and manage your business anytime, anywhere.
✔️ It supports online banking integration.		 ✔️ It automatically calculates GST and generates the report.
✔️ It enables you to integrate with numerous online payments.		 ✔️ This accounting software enables you to organize expenses effortlessly.
✔️ This accounting software helps you to collaborate on projects.		 ✔️ You can connect Xero to your bank.
✔️ Xero provides financial reports to monitor the amounts.		 ✔️ Netsuite helps you to streamline your financial planning process.
✔️ You can manage users according to their roles using the dashboard.
Price 30-Days Free Trial 14-Days Free Trial 30-Days Free Trial 30-Days Free Trial 14-Days Free Trial
Review/Rating 4.7 4.6 4.5 4.4 4.4
Link Visit website Visit website Visit website Visit website Visit website