11 Best FREE SharePoint Alternatives & Competitors 2023

SharePoint is a web-based collaborative software developed by Microsoft Corporation. This Software helps you to store, manage, share, and access important information from any device. However, SharePoint has some limitations, like complicated setup and maintenance. It also has poor search capability.

Here is a list of Collaboration tools which are Top SharePoint Alternatives & competitors. This SharePoint alternatives list comprises both Commercial (Paid) and Open-source (Free) tools with their popular features, pros, cons, and website links:

Best Alternatives to SharePoint [Open Source/ Paid]

Name Monday.com ClickUp Smartsheet eFileCabinet Google Workspace
Features ✔️ Manage everything in one workspace
✔️ Set up in minutes
✔️ One app to replace them all.
✔️ All your work in one place: Tasks, docs, chat, goals, & more.
✔️ Helps you to simplify budget and planning.
✔️ It offers powerful analytics and reporting.
✔️ You can track the document version with ease.
✔️ It allows you to set a complex password to your document.
✔️ You can use shared calendars to check when other people are available and arrange meetings with email invites.
Price Free Forever Plan Free Forever Plan Free Forever Plan Free Forever Plan Free Forever Plan
Review/Rating 4.7 4.4 4.5 4.5 4.5
Link Visit website Visit website Visit website Visit website Visit website

1) Monday

Monday.com is a SharePoint competitor tool that offers a clean interface and color-coded features. This easy-to-use collaboration tool is suitable for small, medium, and big-size teams. It also offers a user-friendly mobile app and highly customizable workflows.

Monday.com

Features:

  • It allows you to collaborate with other people.
  • It can automate your daily work.
  • This SharePoint alternative allows you to track your work progress.
  • It enables you to work remotely.
  • Helps you to bring your team together, anywhere, and anytime.
  • It provides a map view for location-based collaboration projects.
  • Monday.com founded in 2014
  • Offers AES-256 encryption
  • Export your reports in Excel, and CSV
  • Visualize your project using various views like Chart, Kanban, Form, and Table
  • Free plan offers 5 GB storage, and 2 Users
  • Provides instant notification via Email, and Desktop
  • Offers drag & drop, custom reports, centralized workspace, charts, and time tracking
  • Seamlessly integrates with Outlook, Microsoft Teams, Dropbox, Slack, Zoom, Google Calendar, Excel, and Zapier
  • Offers pre-built templates for Marketing, Project Management, Sales & CRM, Design, Software Development, and HR
  • Provides project management status like Add, Edit, and Done
  • Offers Collaboration, Productivity, Views and reporting, Security & privacy, Administration & control, Automations, and Analytics
  • It provides customer support via Contact form
  • Supported Platforms: Windows, Mac, iPhone, Android, and Web
  • Price: Plans start at $8 a month. 18% Discount on Yearly Payment.
  • Free Trial: Life Time Free Basic Plan
👍 Pros 👎 Cons
Allows your team to create stunning text documents. Adding an additional number of users costs you extra money.
It offers highly customizable workflows. The subtask addition process can be difficult.
It provides a map view for location-based projects.  

Why should you choose Monday.com?

Monday is one of the most customizable and user-friendly tools available. It’s the best choice if you are looking for flexible task management and a team collaboration tool that fits different teams in any organization. And to add, it has an amazing mobile app that works well for remote teams.

Visit Monday >>

Life Time Free Basic Plan


2) ClickUp

ClickUp is software that enables you to manage your task, docs, chat, goal, and more with ease. This application allows you to assign and resolve comments to tasks. It helps you to set priorities of the work with no hassle.

ClickUp

Features:

  • It allows you to filter and search for the desired task with ease.
  • Enables you to assign multiple tasks with just one mouse click.
  • You can sync with Google Calendar.
  • Helps you to collaborate with other people.
  • ClickUp enables you to sort tasks by project.
  • ClickUp founded in 2017
  • Offers AES-256, and 2FA encryption
  • Export your reports in Excel, and CSV
  • Visualize your project using various views like List, Board, Calendar, Doc, and Chat
  • Free plan offers 100MB storage, and Unlimited Users
  • Provides instant notification via Email, and Desktop
  • Offers drag & drop, custom reports, centralized workspace, charts, and time tracking
  • Seamlessly integrates with ClickUp, Slack, GitHub, GitLab, Webhooks, Everhour, Dropbox, and Figma
  • Offers pre-built templates for Creative & Design, Engineering & Product, Finance & Accounting, HR & Recruiting, IT, Marketing, and Operations
  • Provides project management status like Active, Done, and Closed
  • Offers Automations, Whiteboards, /Slash Commands, Reminders, Proofing, Goals, and White Label
  • It provides customer support via Email, Chat and, Contact form
  • Supported Platforms: Windows, Mac, Linux, iOS, Android, Web
  • Price: Plans start at $9 a month. 45% Discount on Yearly Payment.
  • Free Trial: Life Time Free Basic Plan
👍 Pros 👎 Cons
It offers a freemium plan for basic services. Reporting features are not so great.
Provides a customer-centric approach. Not an ideal project management tool for individuals.
Offers a highly efficient dashboard view.  
Good customer support.  

Why should you choose Clickup?

Clickup is the most versatile tool on the market with a free forever plan. It has an excellent user interface with a powerful core in which you can easily integrate other tools. For instance, integrating Spreadsheet, Email, Events, Chat, and more, all in one app!

Visit ClickUp >>

Life Time Free Basic Plan


3) Smartsheet

Smartsheet is a SharePoint Alternatives software that is widely used for project management. It offers exceptional business process management. It also allows you to align and execute a better, faster, and cost-effective process.

Features:

  • Smartsheet allows automating actions using simple rules.
  • It helps you integrate with the enterprise tools and apps you are already using.
  • It helps to simplify budget and planning.
  • It offers administrator controls that help users to manage and audit access, ownership, and usage.
  • SmartSheet founded in 2000
  • Offers AES-256, and TLS 1.2 encryption
  • Export your reports in PDF, HTML, Excel, and CSV
  • Visualize your project using various views like Gantt, Grid, Card, and Calendar
  • Free plan offers 500 MB storage, and 1 User
  • Provides instant notification via Email, and Desktop
  • Offers custom reports, charts, and Time Tracking
  • Seamlessly integrates with AWS, okta, DocuSign, Workplace, salesforce, Microsoft, Slack, Webex, Brandfolder, and Tableau
  • Offers pre-built templates for Retail, Entertainment and Hospitality, Construction and Engineering, Technology, Finance/Financial, Nonprofit, Manufacturing, and Telecommunications
  • Provides project management status like Hold, In Progress, Not Started, Complete, and Canceled
  • Offers Secure, Scalable, Unified, User driven, Adaptable, Automated workflows, Security & Enterprise Control, and Collaborative
  • It provides customer support via Chat, Phone, and Contact form
  • Supported Platforms: Web, Android and iOS
  • Price: Plans start at $9 a month. 28% Discount on Yearly Payment.
  • Free Trial: Life Time Free Basic Plan
👍 Pros 👎 Cons
It offers a variety of plans and packages that can be easily scaled and customized for any business need. The activity log is limited compared to other project management tools.
Easy integrations with Slack, DocuSign, Google Docs, Microsoft Teams, Outlook, Dropbox, Adobe Creative Cloud, etc. Very steep learning curve.
Enables automated workflows across spreadsheets.  
Supports hybrid spreadsheets with cross-department data.  

Why should you choose Smartsheet?

Smartsheet covers all your basic project management needs. You can easily track and manage tasks, milestones, workflows, and internal communication. Next to that, you can track your projects in many views; calendar, Gantt charts, and Kanban views are all included. If you like Microsoft Office 365, this is your product of choice!

Visit Smartsheet >>

Life Time Free Basic Plan


4) eFileCabinet

eFileCabinet is a SharePoint Alternatives software that enables you to import documents in one place. It uses a centralized solution for all your documents. This tool streamlines everyday tasks to increase the productivity of the employees.

It enables you to sign a contract with eSignature. This app allows you to share encrypted files with other people. It uses Zonal OCR for automated form filling.

Features:

  • It allows you to set a complex password to your document.
  • You can track the document version with ease.
  • This cloud document management enables you to instantly retrieve a file.
  • Enables you to schedule a free demo.
  • This software has excellent customer reviews.
  • eFileCabinet founded in 2001
  • Offers AES-256 encryption
  • Export your reports in PDF, Excel, and CSV
  • Free plan offers 1 User
  • Provides instant notification via Email, and Desktop
  • Offers drag & drop, custom reports, centralized workspace, charts, and time tracking
  • Seamlessly integrates with DocuSign, Salesforce, Office, make and Active Directory
  • Offers pre-built templates for Accounting, Banking, Financial, Business, Human Resources, Insurance, and more
  • Provides project management status like Inprogress, and completed
  • Offers Role-Based Security, Audit Trail, Systematic File Versioning, Guest Editor Access, Full API Access, and more
  • It provides customer support via Phone, Email, Contact Form and Chat
  • Supported Platforms: Android, and iOS
  • Price: Request a Quote from Sales
  • Free Trial: 10 Days Free Trial
👍 Pros 👎 Cons
User friendly Lack of training materials
Highly secure Unable to edit online
Integrate with several third-party tools  
Unique file management features  

Visit eFileCabinet >>

10 Day Free Trial


5) Google Workspace

Google Workspace is a collection of cloud-based, collaboration, and productivity site developed by Google. This tool provides file management through mobile in order to keep your data safe in case the device is lost. Google Workspace offered a 14-day free trial.

Google Workspace

Features:

  • You can use shared calendars to check when other people are available and arrange meetings with email invites.
  • It enables you to work on spreadsheets, doc files, and slides from any devices, with or without using the internet.
  • It protects your organization’s data with security options such as single sign-on and 2 step verification process.
  • Google Workspace founded in 2006
  • Offers AES-256 encryption
  • Export your reports in XML, JSON, PDF, CSV and Excel
  • Visualize your project using various views like List, Task, Table, Calendar, Kanban and Timeline
  • Provides instant notification via Email, and Desktop
  • Offers drag & drop, custom reports, centralized workspace, charts, and time tracking
  • Provides project management status like Inprogress, and completed
  • Offers pre-built templates for Slack, SAP, Unito, Hive, Jira and Groove
  • Free plan offers 1 User
  • Offers Two-step verification, Access transparency, Endpoint management, Group-based policy controls, and more
  • It provides customer support via Email, and Chat
  • Supported Platforms: Windows, Mac OS, Linux, Android and iOS
  • Price: Plans start at $1.53 a month.
  • Free Trial: 14 Days Free Trial
👍 Pros 👎 Cons
Easy to use No desktop tools for productivity
Cutting-edge enterprise security Compared to Office 365 less features
Bundle of productivity-boosting apps  
Easy admin governance  
Easy to share files  

Visit Google Workspace

14 Day Free Trial


6) Zoho Workplace

Zoho Workplace is a suite of productivity apps. This app offers tools for file management, word process, presentation, online training, and meeting.

Zoho Workplace

Features:

  • Zoho Workplace allows you to take your office suite wherever you go.
  • The tool has a clutter-free design that helps you to highlight your stories.
  • It offers 20+ themes and more than 100 fonts.
  • Helps you to connect effortlessly with colleagues using the business communication tools
  • Choose a pre-defined layout to insert a chart from the template.
  • Zoho Workplace founded in 2009
  • Offers AES-256, and SSL/TLS encryption
  • Export your reports in CSV, Excel, PDF, HTML, XLS and Image
  • Visualize your project using various views like List, Table, Task, Calendar, Timeline, Grid and Matrix
  • Free plan offers 1 User
  • Provides instant notification via Email, and Desktop
  • Offers drag & drop, custom reports, centralized workspace, charts, and time tracking
  • Seamlessly integrates with Jira, Basecamp, Dropbox, Box, Gitlab, Gitea, Github, Slack and Zapier
  • Offers pre-built templates for Email, Record, Restaurants, Health, Business, Events, Photography, Sports, Travel and Food
  • Provides project management status like Inprogress, and completed
  • Offers Communicate effectively, Team productivity, Seamless remote work, Team Collaboration, Task and Knowledge management, and more
  • It provides customer support via Email, Chat, and Contact form
  • Supported Platforms: Android, and iOS
  • Price: Plans start at $1.58 a month. 10% Discount on Yearly Payment.
  • Free Trial: 15 Days Free Trial
👍 Pros 👎 Cons
Lots of features Limited customer support
Reasonably priced Integrating can be complicated
Privacy  
Easy to navigate user interface  

Link: https://www.zoho.com/en-in/workplace/


7) bit.ai

Bit.ai is a smart document management system that helps firms to organize knowledge by projects, teams, and departments. This tool enables you to create unlimited number of workspaces without any hassle.

It enables you to organize your document content in folders and subfolders. This program offers themes for transforming your documents into a new look with just one mouse click.

Features:

  • It helps you to get useful information of documents.
  • You can run analysis report on any document.
  • This cloud document management software enables you to manage user roles and permissions.
  • Bit.ai allows you to customize workflow.
  • It supports 100+ file formats.
  • Bit.Ai founded in 2017
  • Offers AES-256, and TLS encryption
  • Export your reports in PDF, Excel, and CSV
  • Visualize your project using various views like List, Table, Task, Timeline and Grid
  • Free plan offers 1 GB storage, 5 User
  • Provides instant notification via Email, and Desktop
  • Offers drag & drop, centralized workspace, charts, and time tracking
  • Seamlessly integrates with Tableau, Chartblocks, Amcharts, Box, Dropbox, Smartsheet, Airtable, Github, Pastebin, Lucidchart, MIro and Figma
  • Offers pre-built templates for Design, Education, Human Resources, Management, Marketing, Product, and more
  • Provides project management status like Inprogress, and completed
  • Offers Customizable Workflow Solutions, Digital Content Management, Smart Bit Document Editor, End-to-End Bit Document Sharing, Custom
  • Document Branding, and more
  • It provides customer support via Contact form
  • Supported Platforms: Android, and iOS
  • Price: Plans start at $12 a month. 34% Discount on Yearly Payment.
  • Free Trial: 14 Days Free Trial
👍 Pros 👎 Cons
User-friendly Limited formatting
A wide range of integrations Limited support
Free document templates  
Customizable workflow  

Visit bit.ai >>

14 Day Free Trial


8) Samepage

Samepage is all in one alternatives to sharepoint tool that combines chat, video conferencing, task management, file sharing, real-time document collaboration, and screen sharing in a collaborative workspace.

Samepage

Features:

  • You can create your organization by sign up easily, quickly, and free.
  • Create teams to organize people, projects, files, events, etc.
  • It allows you to send the invitation to coworkers quickly.
  • You can work with built-in applications like tasks, file sharing, real-time page co-editing, and text & video chat.
  • Samepage founded in 2015
  • Offers AES-256 encryption
  • Export your reports in XML, CSV, Html and Excel
  • Offers Security and Reliability
  • Free plan offers 1 User
  • Provides instant notification via Email, and Desktop
  • Offers drag & drop, and centralized workspace
  • Seamlessly integrates with Box, Dropbox, Google Drive, OneDrive and Egnyte
  • Offers pre-built templates for Project
  • It provides customer support via Phone and Email
  • Supported Platforms: Android, and iOS
  • Price: Plans start at $7.50 a month.
  • Free Trial: 30 Days Free Trial
👍 Pros 👎 Cons
Better project management UI needs improvement
File transfer Few templates
Highly flexible  
Easy setup and onboarding  

Link: https://www.samepage.io


9) Jostle

Jostle is a cloud-based intranet solution which improves employee engagement as well as internal communications. It boosts communication and gets your work done across locations.

Jostle

Features:

  • This tool helps you to find and share valuable information.
  • Helps you to bring company’s value, purpose, and character to life
  • Jostle allows you to connect and collaborate with your people.
  • Jostle founded in 2002
  • Offers SSL/TLS encryption
  • Visualize your project using various views like Calendar
  • Free plan offers 1 User
  • Provides instant notification via Email
  • Offers drag & drop, centralized workspace, charts, and time tracking
  • Seamlessly integrates with Airtable, Asana, BambooHR, Basecamp, Box, Breezy HR, Calendly, Dropbox, Jira, Slack and Salesforce
  • Offers pre-built templates for Project
  • Provides project management status like Inprogress, and completed
  • Offers Centralize communications, Custom branding, Engagement analytics, No setup fees and Multiple languages
  • It provides customer support via Phone, Email, Contact Form and Chat
  • Supported Platforms: Android, and iOS
  • Price: Request a Quote from Sales
  • Free Trial: 30 Days Free Trial
👍 Pros 👎 Cons
Easy to implement Strange library section
Good support  
Good security  
Integrate with G-Suite  

Link: https://jostle.me/


10) Confluence

Confluence is an open-source tool that helps your team to do their work together. You can connect people and ideas to complete your work.

Confluence

Features:

  • You can create better-looking pages by using any handy template
  • It allows your teammates to edit page, give feedback via page comments.
  • Page labels for organization
  • Offers real-time notifications
  • It has search filters that ensure that your content is always easy to find.
  • Track, and manage your projects in Jira tool and note all your requirements in Confluence.
  • Confluence founded in 1991
  • Offers AES-256 encryption
  • Export your reports in Word, HTML, PDF, CSV, Excel and XML
  • Visualize your project using various views like List, Table, Task, Calendar, Timeline and Matrix
  • Free plan offers 2 GB storage, and 10 Users
  • Provides instant notification via Desktop, email, and push
  • Offers drag & drop, custom reports, centralized workspace, charts, and time tracking
  • Seamlessly integrates with Bitbucket, Circle CI, Codefresh, Confluence, Datadog, Drone and Dynatrace
  • Offers pre-built templates for Project management, Strategic planning, Human resource, Partners, Business Strategy, and more
  • Provides project management status like Inprogress, and completed
  • Offers Break down team silos, Turn conversations into action, Organize everything in one place, and more
  • It provides customer support via Phone and Contact form
  • Supported Platforms: Android, and iOS
  • Price: Plans start at $5.75 a month.
  • Free Trial: 14 Days Free Trial
👍 Pros 👎 Cons
Easy to setup Expensive premium plan
Integration with Jira  
Interface is more user-friendly and intuitive  
Good search function  

Link: https://www.atlassian.com/software/confluence


11) Box

Box is an online tool that creates an environment where you can work collaboratively and manage your content and workflow.

Box collaboration tool

Features:

  • Box provides you a platform to boost your business processes and increase the productivity of the employee.
  • It protects your important content with advanced encryption key management, security controls, and complete information governance.
  • This tool offers collaboration, automated workflow, and machine learning integrations to work efficiently.
  • Box has automated workflow, machine learning integrations, and collaboration on a single content platform.
  • Box founded in 2005
  • Offers AES-256 encryption
  • Export your reports in PDF, Excel, and CSV
  • Visualize your project using various views like List, Table, Task, Grid and Timeline
  • Free plan offers 1 User
  • Provides instant notification via Email, and Desktop
  • Offers drag & drop, centralized workspace, charts, and time tracking
  • Seamlessly integrates with Okta, Broadcom, Salesforce, Slack, Aitable, Asana, Splunk, and Zapier
  • Offers pre-built templates for metadata
  • Provides project management status like Inprogress, and completed
  • Offers Unlimited e-signatures, Accelerate workflows, Collaboration and Security
  • It provides customer support via Chat, and Contact form
  • Supported Platforms: Android, and iOS
  • Price: Plans start at $6.74 a month. 25% Discount on Yearly Payment.
  • Free Trial: 14 Days Free Trial
👍 Pros 👎 Cons
User-friendly interface Poor support
Strong security measures Low file-size limit
Easy to set up  
Support for offline syncing  
Unlimited e-signatures  

Link: https://www.box.com/en-gb/overview


12) Alfresco

Alfresco is an open-source application which offers a good way for people to work by making sure that they get the right information when they need it.

Alfresco

Features:

  • Alfresco provides the latest JavaScript application development framework platform to build an engaging web application.
  • You can extend and integrate many applications.
  • It provides open APIs or open standards to achieve business agility.
  • The tool offers flexible deployment that you can choose on Amazon Web Services (AWS).
  • It offers content services with fully featured ECM.
  • Alfresco search and insight Engine gives you integrated analytics solution that helps clients to make a better decision.
  • Offers AES-256 encryption
  • Export your reports in PDF, Excel, and CSV
  • Visualize your project using various views like List, Table, Task, Calendar and Timeline
  • Free plan offers 1 User
  • Provides instant notification via Email, and Desktop
  • Offers drag & drop, custom reports, centralized workspace, and charts
  • Seamlessly integrates with Salesforce, Outlook, SAP, Autocad, Box and Google Drive
  • Offers pre-built templates for Project
  • Provides project management status like Inprogress, and completed
  • Offers Multi-lingual support, Highlighting, Indexing, Fingerprinting, Enterprise Collaboration and Case Management
  • It provides customer support via Phone, Contact Form and Chat
  • Supported Platforms: Android, and iOS
  • Price: Request a Quote from Sales
  • Free Trial: 30 Days Free Trial
👍 Pros 👎 Cons
Smoother workflow User interface is not intituve
Easy customization Only web interface
Vibrant community support  
Collaborative web content  

Link: https://www.alfresco.com/

FAQs

Sharepoint is widely used for creating websites. Microsoft Sharepoint is used for file sharing, organize, and access the information from any device. Microsoft Sharepoint gives the modern search experience, Libraries, Lists, etc.

Following are some of the best alternatives to Microsoft SharePoint:

You should consider the following factors before selecting a sharepoint competitors

  • License Cost if applicable
  • Quality of Customer support
  • The cost involved in training employees on the tool
  • Reviews of the company

Best SharePoint Alternatives

Name Monday.com ClickUp Smartsheet eFileCabinet Google Workspace
Features ✔️ Manage everything in one workspace
✔️ Set up in minutes
✔️ One app to replace them all.
✔️ All your work in one place: Tasks, docs, chat, goals, & more.
✔️ Helps you to simplify budget and planning.
✔️ It offers powerful analytics and reporting.
✔️ You can track the document version with ease.
✔️ It allows you to set a complex password to your document.
✔️ You can use shared calendars to check when other people are available and arrange meetings with email invites.
Price Free Forever Plan Free Forever Plan Free Forever Plan Free Forever Plan Free Forever Plan
Review/Rating 4.7 4.4 4.5 4.5 4.5
Link Visit website Visit website Visit website Visit website Visit website