8 Best FREE SharePoint Alternatives (2025)

Best SharePoint Alternatives

SharePoint is a web-based collaborative software developed by Microsoft Corporation. This software helps you store, manage, share, and access important information from any device. However, SharePoint has some limitations, like complicated setup and maintenance and it also has poor search capability.

Hence, I researched 35+ best SharePoint alternatives, dedicating over 80+ hours to bring you this trusted and insightful list. This comprehensive article showcases both free and paid collaboration tools, highlighting their features, pros, cons, and website links. This will help you find the most suitable SharePoint alternative. Read the full article to discover exclusive, well-researched insights.
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Best SharePoint Alternative: Top Picks!

  monday.com Google Workspace
Name Monday.com Zoho Projects Google Workspace
Features ✔️ Manage everything in one workspace
✔️ Set up in minutes
✔️ Easy-to-use interface that facilitates seamless navigation.
✔️ Built-in time timer to expedite client billing
✔️ You can use shared calendars to check when other people are available and arrange meetings with email invites.
Price Free Forever Plan Free Forever Plan 14-Day Free Trial
Review/Rating 4.7 Star Rating 4.8 4.7 4.5 Star Rating 4.5
Link Visit website Visit website Visit website

1) Monday

Monday.com stands out as a SharePoint alternative as I could access its clean interface with ease, and its color-coded features helped me remain organized. This tool is great for small, medium, and large teams. It helps you bring your team together anywhere and anytime. I found out that its mobile app is easy to use, and the customizable workflows are a great option for automating daily tasks.

Monday.com
5.0

Supported Platforms: Windows, Mac, iPhone, Android, and Web

Integration: Microsoft Teams, Dropbox, Slack, Zapier, Google Drive, etc.

Free Trial: Forever Free Plan

Visit Monday.com

Monday.com, founded in 2014, allows you to track your work progress remotely. It also helped me visualize projects using various views like Charts, Kanban, and Tables. I could access the map view for location-based collaboration, and I particularly liked its AES-256 encryption for data security. During the period of my assessment, I tried its free plan that offers 5 GB storage for two users, which is great for smaller teams. It also offers seamless integration with tools like Outlook and Google Calendar, which makes it a superior choice for efficient project management.

Pros

  • It allows your team to create stunning text documents
  • I received highly customizable workflows
  • It provides a map view for location-based projects

Cons

  • Adding an additional number of users costs extra money
  • The subtask addition process can be difficult

👉 How to get it Free?

  • Go to Monday.com
  • Click on the “Get Started” button to get a lifetime free Basic plan for up to 2 seats (No Credit Card Required).

Visit Monday >>

Life Time Free Basic Plan


2) Zoho Projects

Zoho Projects is a great SharePoint Alternative; its task tracking, time tracking, and resource management tools are essential for project success. Over the course of my evaluation, I noticed that its reporting tools help you remain updated with the project’s progress. The client billing timer is a unique feature that can be used to export data and share it in CSV, XLS, or PDF formats.

Zoho Projects
4.8

Supported Platforms: Web, Android, iOS, iPad

Integration: Zoho apps, Google and Microsoft apps.

Free Trial: Lifetime Free Plan

Visit Zoho Projects

Zoho Projects allowed me to manage tasks efficiently with its work breakdown structure, issue management, and universal add tab, which promoted easy team collaboration. I could access various task views, Gantt charts, and reminders, which helped me keep track of my project timelines. The user-friendly interface and customizable reports offered me a seamless experience; hence, it is one of the best tools for project management.

Pros

  • It offers interactive Gantt charts that visualize project timelines, dependencies, and milestones
  • I liked its varied access control levels for portal and client users that provide data security and privacy
  • It has a per-head pricing

Cons

  • Integration with some third-party apps may be limited

👉 How to get it Free?

  • Go to Zoho Projects
  • Click on the “Sign Up Now” button to get a lifetime free Basic plan up to 3 users.

Visit Zoho Projects >>

Life Time Free Basic Plan


3) Google Workspace

Google Workspace is a cloud-based tool for collaboration and productivity that was developed by Google. I could manage files on my mobile devices, which made sure that my data stayed safe even if my device was lost. It also helped me use shared calendars to check when others were available. This tool lets you arrange meetings by sending email invites. It allowed me to work on spreadsheets, documents, and slides from any device, even without an internet connection. Google Workspace offers a 14-day free trial and supports Windows, Mac OS, Linux, Android, and iOS.

Google Workspace
4.6

Supported Platforms: Windows, Mac OS, Linux, Android and iOS

Integration: Microsoft Teams, Dropbox, Slack, Zapier, etc.

Free Trial: 14 Days Free Trial

Visit Google Workspace

Google Workspace, founded in 2006, offers a secure environment for your organization’s data with options like single sign-on and two-step verification. I particularly liked how it provides AES-256 encryption. It offers a variety of views, such as List, Task, Table, and Kanban, which allowed me to visualize projects effectively. During the period of my assessment, I found the drag-and-drop feature, custom reports, and centralized workspace helpful to streamline workflows.

Pros

  • I found it quite easy to use
  • Cutting-edge enterprise security
  • Bundle of productivity-boosting apps
  • It offers easy admin governance
  • I could share the files effortlessly

Cons

  • No desktop tools for productivity
  • Compared to Office 365, it has fewer features

👉 How to get it Free?

  • Go to Google Workspace
  • Click on the “Get started” button to Get a 14-day free trial.

Visit Google Workspace

14-Day Free Trial


4) Bit.ai

During my research, Bit.ai impressed me with its ability to organize files by projects, teams, and departments. I could easily create unlimited workspaces, which was essential for managing my work. The tool allowed me to customize workflows according to my specific needs. I found it easy to organize documents into folders and subfolders, making everything more accessible. The themes provided by Bit.ai were a top-notch feature, letting me change document appearances quickly. Supporting over 100 file formats, it was one of the most effective tools for file management.

Bit.ai

Bit.ai, founded in 2017, is a remarkable tool that allows you to efficiently manage and analyze documents. It offered me AES-256 and TLS encryption, which kept my data safe at all times. I was able to export reports seamlessly in PDF, Excel, and CSV formats. The platform’s drag-and-drop feature and centralized workspace make project management effortless. As per my research, its free plan with 1 GB storage and 5 users is perfect for small teams. I recommend using Bit.ai as it offers integrations with tools like Tableau, Dropbox, and Figma, which helped me visualize projects in various views like lists and timelines.

Pros

  • It has real-time collaboration
  • A wide range of integrations
  • I received free document templates
  • You get a customizable workflow

Cons

  • The formatting is limited
  • I was disappointed with its lack of proper support

👉 How to get it Free?

  • Go to Bit.ai
  • Click on the “Get Started for Free” button to get a lifetime free Basic plan for up to 5 members.

Visit bit.ai >>

Lifetime Free Basic Plan


5) Box

Box is an online tool that lets you work together and manage content and workflow effectively. I reviewed the platform and noticed how it improved business processes and increased employee productivity. It offers encryption key management, security controls, and full information governance. This tool also provided me with collaboration, automated workflows, and machine learning. Box combines these features on one content platform, which makes it a great SharePoint alternative.

Box collaboration tool

Box, founded in 2005, offers AES-256 encryption, which I found essential for securing data. I could easily export reports in PDF, Excel, and CSV formats. The tool allows you to visualize projects using List, Table, Task, Grid, and Timeline views. Its free plan is perfect for 1 user and includes instant notifications via Email and Desktop. It offered me seamless integration with Okta, Salesforce, Slack, and others, making project management easier. Box provides unlimited e-signatures, accelerates workflows, and ensures collaboration and security across Android and iOS platforms.

Pros

  • It has strong security measures
  • I found it easy to set up
  • Support for offline syncing
  • I liked its unlimited e-signatures

Cons

  • It offers poor support
  • Low file-size limit

👉 How to get it Free?

  • Go to Box
  • Click on the “Try for free” button to get a 14-day free trial.

Link: https://www.box.com/en-gb/overview


6) Samepage

Samepage impressed me as an excellent SharePoint alternative. During my research, I could access chat, video conferencing, and task management features all in one place. It helped me invite coworkers without any delays. I suggest taking advantage of its free signup to create your organization. It is best for setting up teams and managing events efficiently.

Samepage

Samepage, founded in 2015, has been my go-to for secure collaboration with its AES-256 encryption, this makes sure you get top-notch security and reliability. I was able to export my reports seamlessly in formats like XML, CSV, HTML, and Excel; hence, I could keep my data organized. The free plan offers one user, and it helps you stay on top of tasks with instant notifications via Email and Desktop. I found its drag-and-drop and centralized workspace impressive, which simplified my collaboration.

It seamlessly integrates with Box, Dropbox, Google Drive, OneDrive, and Egnyte, which offers safe cloud storage. The pre-built templates for projects are a time-saver, and their customer support is available via Phone and Email. I noticed that it is supported on the web, Android, and iOS. 

Pros

  • It is reliable when it comes to smart project management
  • I liked its easy file transfer
  • It is highly flexible
  • Easy setup and onboarding

Cons

  • UI needs improvement
  • Few templates

👉 How to get it Free?

  • Go to Samepage
  • Add all details & Click the “Sign up” button to get a lifetime free Basic plan.

Link: https://www.samepage.io


7) Jostle

Jostle has proven to be a reliable SharePoint alternative that helps you improve employee engagement and streamline communication. As per my review, it supports task completion across multiple locations with ease. I found that Jostle made connecting and collaborating with my team more efficient. In fact, this tool is also excellent when it comes to helping you find and share valuable information. It is best for bringing your company’s value, purpose, and character to life.

Jostle

Jostle, established in 2002, is a remarkable project management tool that I have found to be ideal for organizing tasks efficiently. It also offers SSL/TLS encryption, which offers data security. I could access various views like Calendar, which allowed me to visualize my projects clearly. The free plan, offering 1 user, is perfect for solo endeavors. I advise considering Jostle’s centralized workspace, drag-and-drop functionality, and seamless integration with tools like Slack and Salesforce. The real-time notifications via email and pre-built templates make project management easier. My advice is to explore Jostle if you are seeking a top-rated solution that also supports Android and iOS platforms.

Pros

  • It is easy to implement
  • The support team is reliable
  • You get good security for your data
  • Integrate with G-Suite

Cons

  • I found its library section strange

👉 How to get it Free?

  • Go to Jostle
  • Click on the “Book a Demo” button to get a 30-day free trial.

Link: https://jostle.me/


8) Alfresco

I evaluated Alfresco as an ideal SharePoint Alternative and was impressed with its capabilities. I could easily access the information I needed, making it a great tool for my work. Alfresco offers a powerful JavaScript framework for building web applications that stand out. I discovered that it helps you integrate various applications seamlessly. The tool’s open APIs and standards are great for enhancing business flexibility. Additionally, deploying it on AWS was a smooth experience.

Alfresco

Alfresco allowed me to access a powerful set of tools, from integrated analytics to advanced content services, that helped me make informed decisions. The stringent security with AES-256 encryption and the ability to export reports in multiple formats like PDF and Excel are great options. I recommend utilizing the drag-and-drop features, pre-built templates, and multi-lingual support, which are ideal for comprehensive project management. My best advice is to take advantage of Alfresco’s seamless integration with popular platforms like SAP and Outlook for a truly centralized workspace.

Pros

  • You can achieve a smoother workflow
  • I received easy customization
  • Vibrant community support
  • Collaborative web content

Cons

  • The user interface is not intuitive
  • Only web interface

👉 How to get it Free?

  • Go to Alfresco
  • Click on the “Try the demo” button to get a free trial.

Link: https://www.hyland.com/en/products/alfresco-platform

What is SharePoint used for?

Sharepoint is widely used for creating websites. Microsoft Sharepoint is used for file sharing, organizing, and accessing information from any device. Microsoft SharePoint provides a modern search experience, including libraries, lists, etc.

Which factors should you consider while selecting the SharePoint Alternatives?

When selecting the best SharePoint alternatives, it is essential to evaluate several key factors to make sure you make an informed decision. Here are the crucial considerations:

  • License Cost (if applicable): Assess whether there are any licensing fees involved and how they compare with your budget. Some tools may offer free versions, while others require a subscription, so understanding the cost implications is vital.
  • Quality of Customer Support: Consider the quality and availability of customer support. Reliable support can be a significant factor in ensuring smooth implementation and ongoing use of the tool.
  • Training Costs for Employees: Take into account the cost associated with training employees on the new tool. If the tool has a steep learning curve, the investment in training may be higher, which can impact the overall cost-benefit analysis.
  • Company Reviews: Review the experiences of other users by looking at reviews and testimonials. This can provide valuable insights into the tool’s performance, reliability, and user satisfaction, helping you make a more informed choice.

Verdict:

In this review, I evaluated several amazing SharePoint alternatives that are most popular for their remarkable capabilities. Here is my verdict based on what I found.

  • Monday.com stands out as a high-performance platform as it provides an impressive array of customizable features that make collaboration more efficient and effective.
  • Zoho Projects is a powerful and cost-effective tool that is best for managing projects with ease, especially for small to medium-sized teams.
  • Google Workspace delivers a robust, user-friendly platform that is reliable for businesses looking for a comprehensive suite of productivity tools.