PDF editor software tools can help students, professionals, or anyone who wants to create, manage, and secure PDF files. A bad PDF editor app can result in data loss and may also affect the formatting quality. Henceforth, it is necessary to look for trusted PDF editor software tools that promise effective and reliable editing options. These tools help in managing PDF documents seamlessly and simplify the associated complicated tasks.

After spending over 136 hours carefully testing and reviewing 41+ tools, I have compiled an insightful and professional guide to the best PDF editing software available. This exclusive selection is based on a transparent breakdown of features, pros and cons, and pricing. My past experiences with PDF editors revealed how small usability details can make or break efficiency. This helps you find a safe and up-to-date recommendation. Read more…

Best FREE PDF Editor Software (Program) Download for Windows PC

Name	OCR Feature	Batch Processing	Free Trial	Platform	Link
Adobe Acrobat	Yes	Yes	7-Day Free Trial	Windows, Mac, Android, iOS	Learn More
Pdflayer	No	Yes	Lifetime Free Basic Plan	API	Learn More
EaseUS PDF Editor	Yes	Yes	30-Days Money-back Guarantee	Windows & Mac	Learn More
Ashampoo PDF Pro	Yes	Yes	30-Days Free Trial	Windows	Learn More
UPDF	Yes	Yes	Lifetime Free Basic Plan	Windows, Mac, Android, iOS	Learn More

1) Adobe Acrobat

I reviewed Adobe Acrobat and found it allows you to change content or images without leaving the PDF file. This software lets you edit PDF documents at your office. After evaluating it, I particularly appreciated that this PDF editor for PC lets you create, secure, and share PDF files. During my research, I found it helps you optimize PDF documents for CDs/DVDs and print them too.

Features:

• Advanced Text Editing: Adobe Acrobat allows seamless text editing in PDFs. Users can modify, delete, or add text while maintaining formatting consistency. It supports various fonts, sizes, and alignment options to ensure professional-looking documents.
• OCR: The built-in OCR feature can convert scanned PDFs into editable text. I have used this to digitize printed documents, making them searchable and editable without manually typing everything.
• Spell Check: The Spell Check feature lets me automatically check the spelling. I found it very helpful to avoid errors and ensure accuracy in my documents.
• Merge and Split PDFs: Acrobat allows users to merge multiple PDFs into one or split a single document into smaller sections. This is helpful when organizing large documents or extracting specific pages for focused work.
• E-signature Integration: It supports legally binding e-signatures, making document signing seamless. Instead of printing and scanning, I have quickly signed contracts and forms within seconds.
• Convert PDF to Other Formats: Users can easily convert PDFs into Word, Excel, PowerPoint, and image formats. I once converted a complex report into an editable Word document, saving hours of manual reformatting.

👉 How to get it Free?

• Go to Adobe Acrobat
• Click on the “Start Free Trial” button to register for a 7-day free trial.
• Billing automatically starts after your 7-day trial ends.

Visit Adobe Acrobat

7-Days Free Trial

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2) Pdflayer

During my research, Pdflayer stood out by providing developers with high-quality HTML to PDF conversion using its automated API. I explored its features, including creating customizable PDFs from a URL or raw HTML. The integration process is quick and simple, letting you add PDF conversion to your application in minutes.

Features:

• Customization Options: This tool offers various customization settings, such as page size, margins, and header/footer inclusion. It allows developers to tailor the output to specific needs, making it ideal for branding or professional documentation.
• Bulk PDF Processing: Pdflayer supports batch processing, allowing multiple PDFs to be generated simultaneously. This is a significant time-saver for businesses that need to create reports or invoices in large quantities. I used this feature to generate multiple client invoices at once, and it saved me hours compared to manual conversion.
• Cloud-Based Efficiency: Since Pdflayer operates via API, there is no need for local installation. This ensures flexibility, allowing users to generate PDFs from any device with internet access. It also eliminates the need for software updates or maintenance.
• Automated PDF Creation: I could generate customized PDFs directly from a URL or raw HTML. It gave me the ultimate flexibility for my projects.
• HTML to PDF Conversion: Pdflayer allows seamless conversion of HTML pages into high-quality PDFs. It supports various document formats and ensures accurate rendering of web pages, including CSS and JavaScript. This makes it a great choice for automating report generation from web content.
• Compatibility with Multiple Languages: This API supports various character encodings, making it suitable for multilingual documents. I tested it with different languages, including Arabic and Japanese, and it retained proper formatting without any issues. If you frequently work with international clients, this feature ensures that documents maintain accuracy across different languages.

👉 How to get it Free?

• Go to Pdflayer
• Click on the “Sign Up” button to start the Free Plan.
• Get a free plan with 100 API Requests.

Visit Pdflayer >>

Lifetime Free Basic Plan

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3) EaseUS PDF Editor

As I evaluated EaseUS PDF Editor, I noticed it is a comprehensive PDF editing solution that lets you easily create, edit, convert, and annotate PDFs on Windows and Mac. It also supports OCR technology for scanned documents. In my experience, you can edit text and images, merge and split PDFs, add watermarks, and apply password protection for enhanced security.

Features:

• Advanced Text and Image Editing: EaseUS PDF Editor allows you to edit text directly within PDFs while maintaining original formatting. You can modify fonts, sizes, colors, and alignment. I could also replace, resize, and reposition images seamlessly without quality loss.
• OCR Technology: The built-in OCR feature converts scanned documents and images into editable and searchable text. This is particularly useful for digitizing old documents or extracting text from screenshots. I tested this with handwritten notes and it performed remarkably well.
• PDF Conversion Capabilities: It supports converting PDFs to multiple formats including Word, Excel, PowerPoint, and various image formats. The conversion process maintains original formatting, which is crucial for professional documents. I used this feature to convert reports into Excel spreadsheets without losing table structures.
• Document Security Features: EaseUS provides password protection and encryption to secure sensitive documents. You can set permissions for printing, copying, and editing. This feature gave me peace of mind when sharing confidential business documents.
• Annotation and Markup Tools: The software includes comprehensive annotation tools such as highlighting, sticky notes, stamps, and drawing tools. These features make collaboration seamless. I often use the comment feature to provide feedback on team documents.
• Batch Processing: You can process multiple PDF files simultaneously, which is a significant time-saver for businesses. Whether you need to convert, merge, or apply watermarks to multiple documents, the batch processing feature handles it efficiently.
• Form Creation and Filling: EaseUS allows you to create interactive PDF forms with text fields, checkboxes, and dropdown menus. You can also fill out existing forms digitally, eliminating the need for printing and manual completion.

👉 How to get it Free?

• Go to EaseUS PDF Editor
• Click on the “Free Download” button to download a free version.
• Get paid plans with a 30-day money-back guarantee.

Visit EaseUS >>

30-Days Money-back Guarantee

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4) Ashampoo PDF Pro

I particularly liked Ashampoo PDF Pro because this PDF editor allows you to edit text, images, and layouts in PDF files. You can effortlessly organize, annotate, and secure your PDF documents with this tool. Ashampoo optimizes your PDF files for any device and even allows you to merge multiple PDFs into a single document.

Features:

• Document Splitting: I could split the document with ease, allowing for simple extraction of specific pages. This feature lets me split very large PDF documents or specific sections of a PDF file easily. 
• Snapshot & Clipboard Copying: The new snapshot function enables taking screenshots of PDFs and copying them directly to the clipboard. This feature is particularly useful for extracting specific content to reuse in presentations or reports without exporting the entire file.
• Text Formatting: The tool has simplified text formatting dialog, ensuring effortless and precise text edits. Also, Ashampoo offers settings for lines and paragraphs, which helped me to maintain consistent formatting.
• Speak PDF: This is an advanced feature that allows the users an option to listen to the PDF document. I found this Speak PDF option very helpful for going through very large documents. 
• Powerful PDF Merging: Users can merge multiple PDFs into one document effortlessly. Whether you are compiling research papers or organizing invoices, this function helps maintain document order and continuity without needing third-party tools.
• Document Protection: The tool uses 128-bit AES encryption to protect PDFs from unauthorized actions like opening, editing, printing, or extracting text, ensuring maximum security.
• Side-by-Side PDF Comparison: Ashampoo PDF Pro allows direct document comparison with color-coded differences. This saved me a lot of time when reviewing contract revisions, as I could instantly spot even minor changes without manually scanning through pages.

👉 How to get it Free?

• Go to Ashampoo PDF Pro
• Click on the “Download” button to try for 30 days.
• Paid plans offer a 30-day money-back guarantee.

Visit Ashampoo >>

30-Days Free Trial

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5) UPDF

I reviewed UPDF, a PDF editor with AI. It lets me read, modify, annotate, arrange, convert, OCR, crop, watermark, secure, share, and print PDF documents effortlessly. I particularly appreciate that I can also use features like summarization, translation, and chat within PDF files. UPDF provides all the tools needed for PDF management in one advanced app.

Features:

• Split & Merge PDFs: You can split PDFs based on the number of pages, file size, or top-level bookmarks. The merge function allows combining multiple PDFs or even PDFs with images. This saved me time when organizing multiple invoices into a single document for tax filing.
• Instant PDF Comparison: IUPDF has a compare feature that highlights differences between two PDFs. It is great for version control when working on contracts, reports, or edited drafts. If you frequently review revisions, this feature ensures no small changes go unnoticed.
• Image Handling Capabilities: This tool lets users add, remove, crop, rotate, and replace images in PDFs. You can even extract single or multiple images. I once needed to replace old graphics in a document, and the drag-and-drop image feature saved me a lot of time.
• AI-Powered PDF Assistance: With integrated AI, IUPDF can summarize, translate, and explain PDFs. You can even chat with the document to extract key details. This was particularly useful when I had to extract insights from a lengthy research paper within minutes.
• Document Protection: Use 128-bit AES encryption to protect PDFs from unauthorized actions like opening, editing, printing, or extracting text, ensuring maximum security.
• Multi-Format PDF Conversion: You can convert PDFs to Word, Excel, PowerPoint, images, HTML, and even XML. It also supports Rich Text Format (RTF) and TXT conversions. If you frequently work with different file types, this feature ensures effortless data extraction and compatibility.
• Cloud Sync: With IUPDF Cloud, files sync across multiple devices, allowing seamless editing from anywhere. You can organize documents in folders and access them from different platforms. If you work across a tablet and a PC, having real-time synchronization prevents version mismatches.

👉 How to get it Free?

• Go to UPDF
• Click on the “Free Download” button to download the Free Version.
• Get paid plans with 7 days for a free trial.

Visit UPDF >>

Lifetime Free Basic Plan

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6) Icecream Apps PDF Editor

I explored Icecream Apps PDF-Editor, and I discovered it to be intuitive software that lets you create and edit PDF files. This PDF editor for PC helps you to edit, manage pages, annotate, and more. It supports adding notes, highlighting, striking through text, and commenting.

Features:

• Text & Image Editing: With Icecream Apps PDF Editor tool, users can directly edit text and images within a PDF. Whether fixing typos, resizing images, or changing fonts, it makes in-document modifications seamless. I once used it to update a contract without needing to convert it to another format.
• Merge & Split PDFs: It allows easy merging of multiple PDFs into a single document or splitting a large file into separate pages. This feature is handy when handling contracts or multi-page reports. I found it particularly useful when organizing my study materials.
• Page Rearrangement: Users can reorder, delete, or insert new pages within a PDF. This flexibility ensures proper document structuring without needing separate software. It is great for refining reports and presentations before submission.
• Comment & Highlighting Tools: The annotation features include sticky notes, text highlights, and drawing tools. This makes it an excellent tool for reviewing documents collaboratively. It helped me during team projects by marking important sections in shared reports.
• Forms & Signature Support: It enables users to fill out interactive forms and add digital signatures easily. Instead of printing and scanning, you can sign documents electronically. This saves both time and paper when handling official paperwork.
• Lightweight & Fast Processing: Unlike some bulky PDF editors, Icecream PDF Editor runs smoothly on most PCs without consuming excessive resources. This ensures quick document loading and editing. It performs well even on older devices, making it accessible to a wide range of users.

👉 How to get it Free?

• Go to Icecream Apps PDF Editor
• Click on the “Free Download” button to download the Free Version.
• Icecream PDF Editor’s free version offers main functionalities with a few limitations.

Visit Icecream PDF >>

Lifetime Free Basic Plan

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7) Dochub

I reviewed Dochub, an online PDF editor to edit, send, and sign PDF files. It simplifies document workflows. This free PDF editor software also annotates and signs PDFs digitally. It integrates smoothly with Gmail, Dropbox, and Google Drive.

Features:

• Drag & Drop Editing: It offers an effortless way to edit by dragging and dropping elements, such as text boxes, images, or annotations, directly onto the document. I appreciated how smooth the process was when adding a signature box exactly where I needed it.
• Reorder & Rotate Pages: DocHub’s Page Manager provides a thumbnail view of all pages, making it easy to rearrange, rotate, or delete them using drag-and-drop functionality. I found this useful when reorganizing a report that had pages out of order after scanning.
• Custom Stamps & Logos: Users can add company stamps, watermarks, or logos for branding purposes. I found this helpful when finalizing business proposals.
• Template Creation: This PDF editor provided me with a faster and easier way to create various templates and forms for different needs.
• Offline Editing Mode: Even without an internet connection, PDFs can be edited and changes are saved once reconnected. It proved useful during travel when I had to review documents on the go.
• Combine Different Formats: DocHub can merge PDFs with other document types, such as Word or image files. If you have contracts in different formats, this tool ensures they are combined into one seamless document.

👉 How to get it Free?

• Go to Dochub
• Click on the “Get Started for Free” button to register for the always-free plan.
• Get paid plans with a 30-day money-back guarantee without any obligations.

Download link: https://www.dochub.com/

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8) Ilovepdf

I tested IlovePDF, a free and easy-to-use tool for PDFs. It allows you to split, merge, convert, watermark, and compress PDF files effortlessly. The app lets you manage PDF documents in bulk or individually online. This tool supports Adding text, Importing images or photos, Inserting shapes, emojis, and symbols, Freehand drawing, and annotating. Use the link below to download the Ilove free PDF editor for PC.

Features:

• PDF Merging: Users can combine multiple PDFs into a single file or split a large document into separate parts. I have used this feature to organize research papers by topic, making them easier to manage.
• PDF Compression: It provides an efficient compression tool that reduces file sizes without significant quality loss. This is useful for emailing large PDFs or uploading them to cloud storage without hitting size limits.
• Image Conversion: This free PDF editor for PC allowed me to convert PDF to JPG or vice versa. I noticed that it was fast enough to proceed with the conversion, thus enhancing versatility. 
• Page Numbering: It lets me add page numbers to the PDFs easily, enhancing organization and readability.
• Page Management: You can delete and add pages to PDF at your convenience, offering a customizable document structure.
• Export Options: It lets you export your edited PDF in Word, PowerPoint, Excel, PDF, or JPG formats, providing diverse output choices.
• Annotation Tools: This PDF editor supports adding text, importing images or photos, inserting shapes, emojis, symbols, freehand drawing, and annotating, offering comprehensive editing tools.
• Supported Platform: Ilovepdf works smoothly with Windows and Mac devices. 

👉 How to get it Free?

• Go to https://www.ilovepdf.com/edit-pdf
• Click on the “Select PDF file” button to upload your file.
• Add a field to edit PDF file

Download link: https://www.ilovepdf.com/edit-pdf

Why use PDF editor software?

PDF editor software is essential for modifying, managing, and enhancing PDF files without converting them into other formats. Whether you need to edit text, add annotations, merge documents, or protect sensitive data, a reliable PDF editor simplifies these tasks efficiently. Unlike basic PDF viewers, an editor lets you make direct changes to content, adjust formatting, and even include digital signatures. This is especially useful for businesses, students, and professionals who frequently work with contracts, reports, and e-books.

Many modern PDF editors also support optical character recognition (OCR), allowing users to convert scanned documents into editable text. This feature is invaluable for digitizing old files or extracting information from printed materials.

How Did We Choose Best PDF Editor Software?

At Guru99, we prioritize credibility by delivering accurate, relevant, and objective information. Our team has spent over 136 hours testing and reviewing 41+ tools to create a comprehensive guide to the best free PDF editor software. This carefully curated selection is based on a transparent evaluation of features, usability, security, and efficiency to ensure the best user experience. Small usability details play a crucial role in enhancing productivity, making it essential to choose a reliable and up-to-date solution. We focus on the following factors while reviewing a tool based on functionality, ease of use, and advanced editing capabilities.

• Advanced Editing Features: We made sure to shortlist tools with text editing, annotations, and form-filling options.
• Ease of Use: Our team chose software with an intuitive interface, ensuring smooth navigation for all users.
• Security and Compliance: The experts in our team selected tools based on encryption, password protection, and compliance standards.
• Cloud Integration: We chose based on compatibility with cloud storage, allowing you to access files from anywhere.
• Conversion Capabilities: We made sure to shortlist tools with high-quality PDF-to-Word, Excel, and image conversion options.
• Cross-Platform Compatibility: Our team considered software that works smoothly on Windows, macOS, and mobile devices.
• Customer Support: The best thing is we focused on tools that provide reliable support for troubleshooting and assistance.
• Value for Money: Our experts analyzed pricing, features, and free trial availability to offer cost-effective solutions.

Verdict

When it comes to editing PDF files, I have explored numerous tools over the years to find the most reliable and effective options. In my experience, certain PDF editors stand out for their features and usability. For those looking to make an informed decision, check my verdict below.

• Adobe Acrobat: Adobe Acrobat is a very reliable and robust PDF editing tool with powerful set of features to meet professional needs.
• Pdflayer: Pdflayer is a cost-effective and user-friendly PDF editing tool to manage everyday tasks.
• EaseUS PDF Editor: It is a comprehensive PDF editing solution that lets you easily create, edit, convert, and annotate PDFs on Windows and Mac.

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