8 Best FREE Data Extraction Program & Software (2025)

Every decision starts with data, yet extracting it accurately remains a challenge for many. The Best FREE Data Extraction Software simplifies the process, empowering users to pull data from websites, PDFs, databases, and more. My aim with this resource is to share tools I have personally tested for efficiency and flexibility. As AI-powered scraping grows, these tools are evolving to meet broader, more complex data needs at zero cost.

With hundreds of options promising results, identifying the Best FREE Data Extraction Tools requires more than guesswork. I thoroughly tested over 27+ platforms across 107+ hours to offer you this exclusive guide. Expect transparent breakdowns, safe usage tips, and up-to-date recommendations. One tool impressed me by extracting data from complex PDFs in seconds, which significantly improved my workflow without any cost attached. Read more…

Best FREE Data Extraction Tools & Software

Tool Name	Best Use Case	Integrations	File Format	Free Trial	Link
👍 Decodo	Bypassing restrictions with proxies	Multilogin, VMlogin, AdsPower, GoLogin, MoreLogin, Incogniton, Proxifier	CSV, JSON, or HTML	14 Days Free Trial	Learn More
👍 Oxylabs	Parsing documents & handling dynamic content	Kameleo, Multilogin, Playwright, Proxifier, Puppeteer, Selenium	HTML, JSON, CSV	7 Days Free Trial	Learn More
Apify	Repetitive task automation + ML integration	PHP, Node.js, and Proxy	JSON, XML, Excel, CSV	Lifetime free basic plan	Learn More
Two Minute Reports	KPI extraction	Facebook Ads, Google Ads, Shopify, GA4, Klaviyo	Google Sheets	14 Days Free Trial	Learn More
Bright Data	Public web data + No-code scraping	AdsPower, PhantomBuster, SessionBox, Apify, VMLogin, Playwright	CSV, Email, HTML, JSON, API	7 Days Free Trial	Learn More

1) Decodo (formerly Smartproxy)

Best for automating Data Scrappinng

Decodo provided me with a reliable and cost-effective data extraction solution, offering proxy-based web scraping tools and automation-friendly APIs. I found that businesses, researchers, and marketers trust it for retrieving public web data due to its high success rate and robust infrastructure. In my experience, it is a top-tier option for anyone looking to bypass restrictions, extract structured data efficiently, and automate web scraping tasks.

Features:

• Web Scraping API: This feature helps you pull structured data from websites with minimal effort. I found it reliable even on sites with aggressive bot protection. While testing this feature, one thing I noticed was the automatic CAPTCHA handling that made continuous scraping smoother.
• Site Unblocker: It bypasses strict website restrictions and CAPTCHAs without needing external tools. I was able to scrape content from heavily protected e-commerce platforms. I recommend activating Decodo’s AI mode—it adapts request behavior dynamically and improves bypass success on high-security sites.
• Advanced Targeting: Decodo lets you choose specific countries, cities, or U.S. states for data gathering. This helped me collect localized content for regional market research. There is also an option that lets you switch locations mid-session, which works great for A/B testing data outputs.
• Browser Extensions: The Chrome and Firefox extensions are easy to install and integrate directly with browser scraping tools. I used the Chrome plugin while running web automation scripts. It made IP rotation a one-click task from my toolbar.
• Public API Access: It offers well-documented API endpoints to automate scraping tasks with custom workflows. I integrated it into my Python scraper using token-based authentication. The detailed API logs made troubleshooting much easier during complex data runs.
• High Success Rate: With a 99.47% request success rate, I experienced near-zero failures during data pulls. The system retries failed requests automatically, which saved me a lot of scripting overhead. You will notice this reliability especially on sites with dynamic content or embedded JavaScript elements.

👉 How to Get Decodo for Free?

• Visit Decodo
• Click on the “Start for free” button to access a 14-day free trial

Start for Free >>

14-Day Free Trial

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2) Oxylabs

Best for parsing docs, pdfs, and many other formats

Oxylabs gave me one of the most consistent scraping performances I have seen in recent years. I reviewed its Web Scraper API while working on various data-heavy tasks, and it was effortless to integrate. The tool made complex data parsing from modern websites much easier. It handles JavaScript content and delivers data in multiple formats like JSON and Excel. I particularly liked how it maintains speed and reliability even with heavy loads. This may help organizations that struggle with accuracy in large-scale scraping tasks. Marketing firms often use Oxylabs to extract leads from online directories, helping teams stay updated with fresh prospects.

Features:

• Job Automation: Oxylabs offers a unique edge by integrating OxyCopilot to automate API call code generation. This simplifies repetitive scripting tasks and improves development speed. While using this feature one thing I noticed is that it significantly reduced the need for manual debugging in multi-endpoint projects.
• Enhanced Control: You can customize headers and cookies for each request, giving you precise control over scraping behavior. This helps mimic real user sessions and improves data accuracy. I suggest rotating custom headers regularly to avoid detection on sites with strict anti-bot rules.
• Complex Data Extraction: Oxylabs allows smooth extraction from JavaScript-heavy websites without interruptions. It efficiently bypasses anti-scraping defenses while handling pagination and AJAX-loaded content. I found this valuable when gathering real-time pricing from airline websites.
• Retry & CAPTCHA Bypass: CAPTCHA solving and retry logic are baked into the system, which minimizes dropouts during large scraping jobs. This ensures stable, continuous data harvesting. I appreciated how it handled hundreds of retail product pages without human intervention.
• Global Coverage: With proxy servers in over 195 countries, you can access geo-restricted content effortlessly. It helps in extracting region-specific pricing, reviews, or availability data. I used it while collecting eCommerce trends from Latin America and Southeast Asia.
• OxyCopilot: OxyCopilot works as an intelligent assistant that writes scraping code and parsing logic automatically. It’s embedded in the Web Scraper API, reducing the need for technical coding skills. The tool lets you review generated code snippets before deployment, which adds a safety net for developers.

👉 How to Get Oxylabs for Free?

• Go to Oxylabs
• Click “Start free trial” to register and begin your 7-day free trial; no credit card is required.

Start for Free >>

7-Days Free Trial (No Credit Card Required)

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3) Apify

Best for performing Automating tasks

Apify gave me the power to automate repetitive online tasks, making my workflow smoother. Its web integration feature allows you to scrape entire web pages quickly. I could access its various integrations to scrape apps and e-commerce platforms. During my research, I discovered that custom filters were great for controlling data extraction. In my opinion, Apify is one of the best tools for precise web scraping.

Features:

• Scraping and IP Management: Apify simplifies Instagram scraping by supporting IP rotation and shared data center IPs. This ensures anonymity and faster scraping without getting blocked. While testing this feature, one thing I noticed is that pairing it with residential proxies gives better results on geo-restricted sites.
• Machine Learning Integration: I found its machine learning features particularly useful for refining predictive data models during extraction. It helped me extract structured patterns even from unstructured text sources. I recommend training your model with small datasets first to avoid extraction noise.
• Automation Abilities: Apify offers flexible automation flows that save time on repetitive data tasks. I created automated actors that extracted data daily and synced it to Google Sheets. This eliminated the need for any manual checks or inputs.
• Optical Character Recognition: It supports OCR, which lets you extract readable text from images and scanned PDFs. I once needed data from restaurant menus in image format, and this feature worked perfectly. It turned visual content into structured data without extra tools.
• JavaScript Rendering: This feature helped me extract data from websites built with frameworks like React or Angular. It mimics real browser rendering, ensuring every dynamic element is loaded. There is also an option that lets you delay the rendering to capture late-loading content.

👉 How to Get Apify for Free?

• Go to Apify
• Click “Sign up for free” to create your account and unlock the lifetime free basic plan, no credit card required.

Visit Apify >>

Lifetime free basic plan

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4) Two Minute Reports

Best for extracting actionable insights from 30+ data sources

Two Minute Reports help me fasten my data extraction process. I extracted 30+ data sources directly, exporting and merging them into Google Sheets and Looker Studio. As a result, I could seamlessly map multiple client accounts, track KPIs, extract unified insights, and automate reporting within minutes. This approach saved me hundreds of manual hours, which let me perform agile decision-making to stay ahead in the competitive landscape.

Features:

• Productivity Boost: You don’t have to manually juggle multiple tools – most of your repetitive tasks can be automated, saving you energy so you can focus on what matters. It eliminates manual data pulling. I suggest using scheduled automations to simplify weekly report creation and reduce repetitive spreadsheet tasks.
• Real-Time Dashboards: Creates live dashboards that update in real-time, enabling immediate insights into campaign performance and trends. These dashboards offer clarity and speed when making decisions.
• Multi-Platform Data Integration: Connects with over 30 marketing platforms, including Google Ads, Facebook Ads, TikTok Ads, and Shopify, enabling seamless data extraction across channels. It centralizes your scattered metrics. I once integrated six sources for a client dashboard, and it cut our reporting time by 70%.
• No-code interface: Perform data extraction seamlessly without writing any code, as the entire process is beginner-friendly. It’s ideal for non-technical teams or marketers. I recommend starting with a template to get familiar with how the platform structures its reports.
• Drag-and-Drop Interface: Features an intuitive drag-and-drop interface for building reports, making it accessible to users without technical expertise. You can easily visualize your metrics. This reminded me of a dashboard tool I built for a client where they could drag fields to instantly preview revenue trends.
• Role-Based Access Control: Provides role-based permissions, allowing administrators to control access to specific data and reports within the organization. It keeps sensitive data safe and teams focused. There is also an option that lets you define access by report type, which is useful for cross-department collaboration.

👉 How to Get Two Minute Reports for Free?

• Visit Two Minute Reports.
• Click “Get started for free” and start your 14-day free trial to explore the benefits of simplifying data extraction for multiple platforms.

Visit Two Minute Reports

14-Days Free Trial (No Credit Card Required)

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5) Bright Data

Best for retrieving public web data

Bright Data helped me access flexible and reliable data extraction methods, offering no-code tools and a solid infrastructure. I found that Fortune 500 companies trust it for retrieving public web data, and academic institutions benefit from its efficiency. In my experience, it is a top-notch solution that I personally recommend for anyone seeking to solve problems related to data extraction.

Features:

• Data Extraction: This feature allows quick extraction of structured and unstructured data from websites, PDFs, and images. It supports various formats, making it ideal for large-scale data analysis. I recommend combining it with their Data Transformation tool to clean data right after scraping.
• Data Collector: Automates end-to-end scraping tasks with point-and-click configuration. You do not need coding skills to set up repeatable, scheduled data extraction. There is also an option that lets you export collected data directly into Google Sheets or BigQuery.
• Scraper APIs: Prebuilt scraper APIs help access data from Amazon, Google, Instagram, and more. It eliminates the hassle of handling rotating proxies and browser headers. While testing this feature, I saw my script execution time cut in half on a retail pricing monitor.
• Unlimited Concurrent Sessions: Bright Data allows parallel scraping without restrictions. This is useful for extracting data from multiple pages or domains at once. While using this feature one thing I noticed is response times stayed stable even during large-scale job runs.
• 99.99% Network Uptime: Their infrastructure rarely goes down, which matters for long-running crawlers. It ensures minimal disruptions in data flow and improves success rates. I once ran a scraper for 48 hours straight with zero failures due to uptime issues.

👉 How to Get Bright Data for Free?

• Go to Bright Data
• Click “Start free trial” to sign up and enjoy a 7-day free trial with no credit card required.

Visit Bright Data >>

7-Days Free Trial (No Credit Card Required)

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6) ScraperAPI

Best for retrieving webpage HTML

ScraperAPI has made my data extraction process smoother. I could access any webpage by providing the URL, and it would return the HTML. It allowed me to focus more on data rather than worrying about proxies. The built-in anti-bot detection made sure my requests were processed without being blocked. By constantly removing proxies that have grown slow or become sluggish, ScraperAPI maintains a tremendous speed that can easily reach up to 1000MBps. It is one of the best data retention tools that help collect data and organize it in the desired format.

Features:

• Auto-Rotating Proxy Network: It rotates through 150M+ residential and datacenter IPs for every request, drastically reducing the risk of blocks. This leads to higher success rates on difficult sites. The tool lets you scrape large sites like Amazon or LinkedIn without frequent IP bans.
• Built-in CAPTCHA Solving: This feature smartly bypasses CAPTCHA challenges during scraping, saving you from interruptions. It helps maintain consistent data flow across high-security websites. While testing this feature, one thing I noticed is that you rarely need fallback logic—ScraperAPI handles most verifications silently.
• Auto-Retry Mechanism: ScraperAPI auto-retries failed requests so your workflows remain uninterrupted. This increases the chances of successful retrieval from unreliable sources. I recommend adjusting retry intervals slightly if scraping real-time data, to avoid duplicate pulls or rate limits.
• Web Data Extraction: The tool simplifies web scraping with easy integration and support for all major HTTP methods. You send requests, it returns the HTML or JSON. I used this for product data scraping on retail sites and it felt remarkably smooth.
• Geotargeting Capabilities:You can access localized content by specifying target regions like the US, UK, or Germany. This is essential for scraping SERPs or e-commerce listings with regional variations. I suggest using geotargeting when testing price differences by location.

👉 How to Get ScraperAPI for Free?

• Go to ScraperAPI
• Click “Start Trial” to register and begin your 7-day free trial with 5,000 free API credits, no credit card required.

Visit ScraperAPI >>

7-Days Free Trial (No Credit Card Required)

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7) ScrapingBee

Best for handling headless browsers

ScrapingBee stands out for making web scraping tasks smooth. I reviewed how it handles proxies and headless browsers without slowing down scraping jobs. I recommend this tool for its fast data extraction using a browser-like environment. In my opinion, the large proxy pool greatly reduced the chances of my bots getting blocked. Scaling up was one of the easiest parts when block risks fell.

Features:

• AI-Powered Data Extraction: You can extract structured data simply by typing what you need in plain English. This removes the need to write complex CSS or XPath selectors. I tested this with product pages, and it parsed nested elements more accurately than some traditional scrapers.
• Utility-Driven Workflow: The tool supports a streamlined scraping experience with minimal configuration. It handles headers, proxies, and captchas automatically. While using this feature one thing I noticed was how little effort it took to scale requests with consistent success.
• JavaScript Rendering: ScrapingBee renders JavaScript-heavy pages like SPAs with ease. It loads full content before extraction, just like a real browser would. This ensures you don’t miss any dynamically generated data.
• CSS/XPath Extraction Rules: You can define what to extract using simple JSON-based rules. These support both CSS and XPath formats. I recommend starting with CSS selectors for simpler pages, then moving to XPath when dealing with deeply nested elements.
• Screenshot Capabilities: ScrapingBee lets you capture screenshots of full web pages or specific elements. This is helpful for documentation or visual validation. I once used it to monitor UI changes across competitors’ sites weekly and it saved so much manual checking.

👉 How to Get ScrapingBee for Free?

• Go to ScrapingBee
• Click “Try ScrapingBee for Free” to sign up and start your 15-day free trial with no credit card required, including 1,000 free API calls.

Visit ScrapingBee >>

15-Days Free Trial (No Credit Card Required)

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8) WebScraper

Best for web data extraction

WebScraper is a data extraction solution I have reviewed as a simple browser extension. It helped me extract data using web scraping, allowing me to create extraction projects and scrape data in multiple threads. In fact, it is one of the easiest tools for scheduling projects to run automatically at set intervals. I particularly liked how easy website scraping became with this tool.

Features:

• Custom Scraping Modes: With both manual and automatic modes, I could schedule my scraping tasks at set intervals. These modes support everything from one-time jobs to recurring extractions. While testing this feature, one thing I noticed was that the auto mode handled dynamic pages more reliably than expected.
• Large IP Pool: It offers access to thousands of rotating IPs, which is one of the best ways to ensure secure scraping. This helped me bypass IP blocks with ease. I suggest enabling country-specific IPs when targeting geo-restricted sites to maintain data accuracy.
• Flexible IP Rotation: It allows access to over a thousand rotating IPs, making it a great option for secure scraping tasks. This prevents detection and improves scraping success rates. I tested it against a rate-limited news website, and it sustained long scraping sessions effortlessly.
• Rendering Features: JavaScript and No-Code rendering provide flexible scraping solutions for various user preferences. It supports complex sites without requiring coding skills. I used the no-code renderer to extract elements from a site with infinite scroll, and it worked smoothly.
• Diverse Support Channels: Includes a contact form, tutorials, and forums, making the support channels helpful for all levels of users. I posted a question on the forum and received helpful replies within a day. You will notice the tutorials are especially beginner-friendly, with real case examples.

👉 How to Get WebScraper for Free?

• Go to WebScraper
• Click “Install Chrome Plugin” to add the lifetime free browser extension.

Link: https://webscraper.io/

Feature Comparison Table

Other Best Data Extraction Software

1. ScrapeOwl: ScrapeOwl helps you manage proxies and headless browsers with great efficiency. During my review, I discovered it offers a straightforward way to extract data.
   Link: https://scrapeowl.com/
2. Import.io: Import.io helps scrape semi-structured data from web pages and organize it into a structured format. Import.io is perfect for businesses that need a simple solution for data scraping and offers helpful customer support through a contact form.
   Link: https://www.import.io/products

Why should you use data extraction tools?

Here are some important reasons for using data extraction tools:

• News Monitoring: Use python scripts to scrap news websites. The real time public data can be used for risk mitigation.
• Lead generation: Automate lead generation and increase conversion rates. Track across multiple URLs with relative ease.
• Tracking prices from multiple markets: Track prices offered by your competitors. Very useful if you run a drop shipping company.
• Data collection for market research: Crawl websites at lightning speed and harvest data. The result can be fed into a funnel and used for further market research.

How Did We Choose Best Data Extraction Tools?

At Guru99, we prioritize credibility by ensuring all information is accurate, relevant, and objective. After over 107 hours of research, I have reviewed 27+ data extraction tools, both free and paid, to provide you with trusted, unbiased insights. Data extraction tools are a diverse group, each suited for specific tasks. This well-researched guide offers key details to help you find the best solution for your needs. Before selecting a tool, consider important factors like ease of use and efficiency. For an informed decision, explore this comprehensive list of web scraping tools to find the perfect fit.

• Data Export Formats: You must check thoroughly whether the kind of Data you need to be extracted is supported by the tool before you end up purchasing the tool.
• Scraping capability: The primary job of a data extraction tool involves scraping data from the target website or document.
• Proxies: Some websites have a rate limitation feature and will block your bots after a certain point. However, the high number of proxies will help you bot stay undetected.
• Scheduling: This will help you schedule extractions even when you are not actively using the system. It is a vital feature if you wish to extract data from periodical publications (websites that publish data at regular intervals)
• Data Retention: Data Retention is the tool’s feature that stores data for a specific period. The higher the data retention period, the better it is for you.
• Code Free: This is an essential criterion. Code-free data extraction tools are considerably easier to use and require no coding skills on the user’s part.
• Customer support: Customer support is an essential criterion for any purchase. If the customer support of a specific tool is not up to the mark, you should steer clear of it no matter how good its other features are.
• Free Trial: The free trial period is for you to decide whether you want to purchase the product or not. If a product does not provide a free trial period, you will be purchasing it blind and will have no idea about its features and usage.

Verdict

I have tested numerous data extraction platforms to solve problem areas like scraping dynamic websites, parsing documents, and automating repetitive online tasks. If you are deciding on a secure, customizable, and robust tool for extracting structured data efficiently, check my verdict to choose a cost-effective, top-rated solution.

• Decodo: It is a cost-effective and secure scraping solution with a comprehensive web scraping API, ideal for handling region-specific tasks through proxy rotation.
• Oxylabs: This provides customizable and robust document parsing, with superior automation through OxyCopilot and global data access.
• Apify: It delivers a user-friendly and powerful platform for extracting dynamic data using JavaScript rendering and automating repetitive tasks efficiently.

FAQs