How to CREATE, COPY & DELIMIT a Position: SAP PPOME

By : Kaelyn Flynn Kaelyn Flynn
Hours Updated

⚡ Smart Summary

How to create, copy, and delimit a position in SAP using transaction PPOME is explained as a practical organizational management workflow. This resource walks through each step on the Organization and Staffing screen, from adding a new position to safely retiring one through delimitation.

  • 🧭 Transaction: PPOME opens the Organization and Staffing view used for every position action.
  • ➕ Create: Pick an organizational unit, set a start date, and incorporate the new position.
  • 📑 Copy: Select an existing position and duplicate it multiple times with chosen dates.
  • ⛔ Delimit: Set an end date to retire a position instead of deleting it permanently.
  • ⚠️ Prerequisite: Remove any active employee before delimiting, because the action is hard to reverse.
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SAP PPOME Create Copy Delimit Position

How to Create a New Position

Step 1) In the SAP command prompt, enter transaction PPOME.

Create a New Position in SAP

Step 2) In the next SAP screen, click the create Create a New Position in SAP button.

Step 3) In the next SAP screen, enter the start date of the new position.

Create a New Position in SAP

Step 4) Next, search for the organizational unit to which the new position will be added. Enter the name of the organizational unit and click find.

Create a New Position in SAP

Step 5) In the results window, double click on the desired result.

Create a New Position in SAP

Step 6) The selected organizational unit will be displayed in the overview section. Select the target org unit and click create.

Create a New Position in SAP

Step 7) The next SAP pop-up window enables you to choose the relationship between the organizational unit and position. Select “Incorporates”.

Create a New Position in SAP

Step 8) In the details section, give information about the new position that you are creating and click the save button.

Create a New Position in SAP

Step 9) In the overview section, you will notice that the new position has been added under the organizational unit.

Create a New Position in SAP

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How to Copy a New Position

Step 1) In the SAP command prompt, enter transaction PPOME.

Copy a New Position in SAP

Step 2) In the next SAP screen, click the create Copy a New Position in SAP button.

Step 3) In the next SAP screen, enter the start date of the new position.

Copy a New Position in SAP

Step 4) Next, search for the organizational unit to which the new position will be added. Enter the name of the organizational unit and click find.

Copy a New Position in SAP

Step 5) In the results window, double click on the desired result.

Copy a New Position in SAP

Step 6) The selected organizational unit will be displayed in the overview section. Select the position you wish to make copies of and click the copy button.

Copy a New Position in SAP

Step 7) In the next SAP pop-up window, select the number of copies you want to make of the position. Also specify the start date, end date, and description.

Copy a New Position in SAP

Step 8) In the overview section, you can see the position “clerk” is copied thrice.

Copy a New Position in SAP

Now, if required, you can change the details of the position in the Details section.

How to Delimit a Position

If, because of a restructuring, the position should cease to be available, you should NOT delete the position from the system but proceed with delimitation of the position. The prerequisite to be able to delimit a position is that no active employee is linked to it. If that is the case, first the employee should be terminated or moved to another position. Be sure that you really do not need this position before proceeding, because this action is very difficult to roll back.

In order to delimit a position, proceed as follows:

Step 1) While in SAP transaction PPOME.

Delimit a Position

Step 2) Select the position you want to delimit.

Delimit a Position

Step 3) Select the button ‘delimit’ and choose the option ‘object’.

Delimit a Position

Step 4) In the next SAP pop-up window, enter the delimit date. Click the Check Mark button.

Delimit a Position

The position is Delimited.

Delimit a Position

FAQs

Yes. AI tools can guide PPOME navigation, suggest transaction codes, and draft position descriptions. They speed up routine organizational management, though a functional consultant should validate any org structure changes before saving.

Yes. AI checks can flag active employee links or missing prerequisites before delimitation. This reduces costly mistakes, but you must still confirm no holder is assigned, since delimitation is hard to reverse.

PPOME (Organization and Staffing) is the main transaction for creating, copying, and delimiting positions within an organizational unit. It provides the overview and details panes used throughout this process.

Deleting removes the position permanently from the system. Delimiting sets an end date so the position becomes unavailable from that date while preserving its history, which is the recommended approach.

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