Determine Pricing by Item Category in SAP: OVKO

By : Jessica Blake Jessica Blake
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⚡ Smart Summary

Pricing by item category in SAP controls whether a line item is relevant for pricing. This resource explains what an item category is, how to set the pricing and statistical value flags in transaction OVKO, and what each value means.

  • 🏷️ Item Category: The item category controls how a line item behaves, including whether it is relevant for pricing.
  • ⌨️ OVKO Transaction: Transaction OVKO sets the pricing and statistical value flags for each item category.
  • 💲 Pricing Flag: Blank means no pricing, X means standard pricing, and B is used for free goods.
  • 📊 Statistical Value: It decides whether an item value is added to the header totals or used only for statistics.
  • 🚫 Not All Items Priced: Text, free, and some other items are often set as not relevant for pricing.
  • 🛡️ Why It Matters: Correct settings keep document totals and reporting accurate across the sales process.
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Determine Pricing by Item Category in SAP OVKO

What Is Item Category in SAP SD?

Not all items in a sales document are relevant for pricing. During pricing, the standard requirement in the pricing procedure checks whether an item is relevant for pricing, and this depends on a switch in the item category. If that switch is set to blank, the line item is not relevant for pricing, so no conditions are calculated for it.

An item category controls the overall behavior of an item in a sales document. Among other things, the item category defines:

  1. Whether the item is relevant for pricing.
  2. Whether the item is relevant for delivery.
  3. Whether the item is relevant for billing.
  4. Whether it is a free item or a text item.
  5. It also helps determine how the item behaves in the sales document.

Because the item category drives so much, setting its pricing switch correctly is essential: it decides whether a customer is charged for a line at all. This behavior is configured for each item category in transaction OVKO.

How to Determine Pricing by Item Category

Follow these steps to set the pricing relevance of an item category in transaction OVKO.

Step 1) Set the pricing flag.

  • Enter T-code OVKO in the command field.
  • Enter the Pricing flag in the Pricing field.

Enter the pricing flag for the item category in OVKO

Step 2) Set the statistical value. Enter a Statistical value of Blank, X, or Y. The Statistical Value flag controls an item in the sales documents in three ways:

  1. Copy the item value to the header totals.
  2. No cumulation – values cannot be used for statistical purposes (the item value will not be copied into header totals).
  3. No cumulation – values can be used for statistical purposes (the item value will not be copied into header totals).

Enter the statistical value flag for the item category

Step 3) Click on the Save Save button button.

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Pricing and Statistical Value Fields in OVKO

Transaction OVKO uses two key fields for each item category: the Pricing field and the Statistical value field. Understanding the allowed values makes the configuration clear and prevents items from being priced or totalled incorrectly.

Pricing field — controls whether the item is priced:

Value Meaning
Blank The item is not relevant for pricing
X The item is relevant for standard pricing
B Used for free goods

Statistical value field — controls how the item value affects the document totals:

Value Meaning
Blank The system copies the item value to the header totals
X No cumulation; the value cannot be used statistically
Y No cumulation; the value can be used statistically

For example, a standard item uses X for pricing and blank for the statistical value, so it is priced and added to the total, while a free-goods or text item is often set to blank pricing so that the customer is not charged for it.

FAQs

If the pricing flag is blank, the item is not relevant for pricing, so SAP does not calculate any conditions for it. The line carries no price, which suits text items or items that should not be charged.

The pricing field decides whether the item is priced at all. The statistical value field decides whether the item’s value is added to the document header totals or kept only for statistics, so the total is not overstated.

Text items and many free-of-charge or informational items are usually set as not relevant for pricing. Free-goods items may instead use the B setting. The exact behavior depends on how each item category is configured in OVKO.

Yes. AI can recommend the correct pricing and statistical value settings from the item’s purpose and similar item categories, and warn about inconsistent choices. A consultant should still confirm the configuration in OVKO before transport.

AI can scan orders for items priced when they should be free, or free when they should be priced, by comparing item categories with expected behavior. Flagging these early prevents wrong totals and billing disputes, while a user confirms each fix.

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