16 Best FREE Task Management Software Tools (2025)
Charles Moore
Task management is the process of managing a task through its life cycle. It helps in various types of project planning, testing, tracking, and reporting. There are many task management software which allow you to track and achieve project goals. It offers features like file sharing, real-time page co-editing, text & video chat, sharing and collaboration.
After 120+ hours of research and reviewing 60+ Softwares, I have handpicked the top Task Management Software Tools. My trusted list includes free and paid options, offering a comprehensive overview of their key features, pros and cons, and pricing. This insightful guide is a must-see for anyone looking to enhance their productivity. Read the full article for my exclusive insights.
Best Free Task Manager Tools: Top Picks!
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| Name | Zoho Projects | Monday.com | Smartsheet | ClickUp |
| Features | ✔️ Easy-to-use interface that facilitates seamless navigation. ✔️ Built-in time timer to expedite client billing |
✔️ Manage everything in one workspace ✔️ Set up in minutes |
✔️ It helps to simplify budget and planning. ✔️ Smartsheet allows automating actions using simple rules. |
✔️ One app to replace them all. ✔️ All your work in one place: Tasks, docs, chat, goals, & more. |
| Price | Free Forever Plan | Free Forever Plan | Free Forever Plan | Free Forever Plan |
| Review/Rating |  4.8 |
4.7 |
4.6 |
4.5 |
| Link | Visit website | Visit website | Visit website | Visit website |
1) Zoho Projects
Zoho Projects is a comprehensive task management software designed for businesses of all sizes. It offers a wide range of features, including task tracking, collaboration tools, time tracking, and resource management.
With its robust reporting, Zoho Projects enables teams to plan, execute, and monitor projects effectively. It includes a built-in time timer to expedite client billing. You can export reports in CSV, XLS, or PDF format for easy data analysis and sharing.
Features:
- Task Management: For task management, you get a work breakdown structure, issue management, and a universal add tab for quickly adding new users. It also provides different task views, Gantt charts, dependencies, recurrence, reminders, sprints, and more.
- Ease of use: This task management software has a user-friendly interface with easy navigation. It has project templates for standardized workflows in similar projects, streamlining processes. Additionally, mobile apps for iOS, Android, and iPad enable convenient on-the-go project management.
- Customization and reports: This free task management app has extensive customization options for custom fields, views, and statuses. You get a comprehensive dashboard offering detailed reports on task progress and performance indicators.
- Automation: It includes automation features for blueprint, workflow rules, and custom functions for automating repetitive tasks.
- Integration: Zoho Projects integrate with Zoho apps, Google, and Microsoft apps, fostering collaboration across platforms. It also has web tabs that provide quick access to third-party applications.
- Other features: This task management app offers interactive feeds, forums, and group chats for efficient sharing and receiving of project updates.
- Supported platforms: Web, Android, iOS, iPad
Pros
Cons
Lifetime Free Basic Plan
2) Monday.com
As an expert, I have found Monday.com essential for managing tasks and projects effectively. Its versatility and robust encryption, with AES-256, ensure that our data remains secure. The platform’s integration with apps like Slack and Zoom has streamlined our workflow, enhancing productivity.
The variety of templates caters to different sectors, making it adaptable to our diverse needs. Available on both Windows and Android, it ensures accessibility across devices. Additionally, Monday.com’s dedicated support and affordable pricing, starting at $9/month with an 18% discount for yearly payments, make it an invaluable asset for any team looking to automate their routine work and concentrate on what’s important.
Features:
- Project Management: It allows your teams to run processes, projects, and everyday work in a customizable way.
- Collaboration: I could collaborate in one shared workspace, enhancing teamwork and communication effortlessly.
- Security: Offers AES-256 encryption to safeguard your data and ensure privacy.
- Automation Benefits: Use automation to streamline repetitive work, such as status updates and task assignments, saving valuable time.
- Customer Support: It provides customer support via a Contact form, making it easy to reach out for help.
- Supported Platforms: Windows, Mac, iPhone, Android, and Web
- Price: Plans start at $9 a month. 18% Discount on Yearly Payment.
- Free Trial: Life Time Free Basic Plan
Pros
Cons
Lifetime Free Basic Plan
3) Smartsheet
Over the course of my evaluation of Smartsheet, I have seen its transformative impact on project management. Since its beginning in 2000, it has driven business efficiency and improved team collaboration. I discovered its affordable entry point is great for teams. It offers various report export options like PDF, HTML, Excel, and CSV to keep all stakeholders updated.
Transparency in project tracking is enhanced with clear statuses from ‘hold’ to ‘canceled’. Security is not compromised, thanks to comprehensive user management and state-of-the-art encryption.
Moreover, the automation feature streamlines repetitive tasks, easing budget planning endeavors. Including a free plan, offering 500 MB of storage, presents a valuable opportunity for individual users.
Features:
- Automation Rules: Smartsheet allows you to automate actions effortlessly using simple, easy-to-create rules.
- Budget Simplification: I could simplify budget and planning effectively with Smartsheet, making the process seamless.
- Encryption Security: Smartsheet offers AES-256 and TLS 1.2 encryption to ensure your data remains secure.
- Administrator Controls: It allowed me to manage and audit access, ownership, and usage with its administrator controls.
- Customer Support: Smartsheet provides customer support through chat, phone, and contact form for immediate assistance.
- Supported Platforms: Web, Android and iOS
- Price: Plans start at $9 a month. 29% Discount on Yearly Payment.
- Free Trial: Life Time Free Basic Plan
Pros
Cons
Lifetime Free Basic Plan
4) ClickUp
ClickUp masterfully combines task management, documentation, and communication into one platform. Its ability to assign comments directly to tasks and prioritize effortlessly is commendable. Since its inception in 2017, ClickUp has emphasized data security with AES-256 encryption and 2FA, making it a trustworthy choice. I appreciate the diverse project visualization options, including List and Calendar views.
The free plan is notably generous, offering 100MB storage and supporting unlimited users. Unique functionalities such as /Slash Commands, Proofing, and Whiteboards, alongside its integration capabilities, from Slack to Dropbox, make it incredibly versatile.
The platform ensures wide accessibility through its ease of use on Windows, Mac, and iOS, amplified by responsive support from the customer care team. With pricing starting at monthly and a lifetime free plan, ClickUp stands out as an inclusive and adaptable project management solution.
Features:
- Task Filtering and Search: It allows you to filter and search for the desired task with ease.
- Task Assignment: Enables you to assign multiple tasks with just one mouse click. It is one of the easiest ways to manage tasks efficiently.
- Google Calendar Sync: You can sync with Google Calendar. I could access all my tasks in one place, enhancing productivity.
- Collaboration: Helps you to collaborate with other people. This may help in boosting team efficiency and communication.
- Customer Support: It provides customer support via Email, Chat, and Contact form. In fact, you can typically get quick responses to your queries.
- Supported Platforms: Windows, Mac, Linux, iOS, Android, Web
- Price: Plans start at $10 a month. 30% Discount on Yearly Payment.
- Free Trial: Life Time Free Basic Plan
Pros
Cons
Lifetime Free Basic Plan
5) Visor
Visor is a tool that enhances team collaboration by syncing data with Jira. According to my review, the workspace is like a spreadsheet, integrating with Jira, Salesforce, and HubSpot. I created custom views, Gantt charts, and roadmaps that update in real-time. Visor reduces manual work and agile planning time. It allows for easy data visualization and bulk editing.
Visor offers features like conditional formatting, drag-and-drop interface, and secure sharing permissions. It is suitable for various stakeholders and does not require a credit card to start. It also has Create and share spreadsheets that are colorful, customizable, and connected to SaaS apps.
Features:
- Views and Accuracy: Create spreadsheets, Gantts, and other views that stay accurate without requiring manual work.
- Export and Embed Options: Offers export and embed options like CSV, PDF, PNG, and JPG for versatile data sharing.
- Integrations: It can integrate with HubSpot, Jira, and Salesforce, allowing seamless workflow and data management.
- Security: Provides 128-bit and TLS encryption, ensuring that all your data is securely protected.
- Customer Support: It provides customer support via Chat and Email, ensuring quick and efficient issue resolution.
- Supported Platforms: Windows, iOS, and Android
- Price: Plans start at $9 Visor editor/month. 25% Discount on billed annually Payments.
- Free Trial: Lifetime Free Basic Plan
Pros
Cons
Lifetime Free Basic Plan
6) Teamwork
During my assessment, I discovered that Teamwork excels in task management and project flow. It helped my company to greatly improve project management processes. I particularly liked its ability to cut down unnecessary meetings, keeping us focused on what matters. Teamwork’s strong encryption and two-factor authentication ensure peace of mind regarding data security.
Its integration with Slack and Google Drive, alongside features like Kanban views, has enhanced our project visualization and collaboration. Moreover, its custom reports and time-tracking functionalities have been indispensable for our marketing and engineering projects.
Accessible across various platforms, Teamwork supports our remote and on-site teams equally. With its competitive pricing and robust customer support, it represents a valuable investment for businesses aiming to optimize project management and team collaboration.
Features:
- Task Management: I could break down my goals into small, achievable tasks using Teamwork.
- Workflow Automation: Teamwork allowed me to automate my workflow and visualize project tasks smoothly.
- Progress Tracking: Track your team’s progress in real-time using Teamwork’s robust features.
- Security: Enjoy top-notch security with AES-256 encryption and 2FA provided by Teamwork.
- Customer Support: Access reliable customer support through Email, Chat, and Ticket with Teamwork.
- Supported Platforms: Windows, macOS, Mobile, Cloud
- Price: Plans start at $13.99 a month. 29% Discount on Yearly Payment.
- Free Trial: Life Time Free Basic Plan
Pros
Cons
Lifetime Free Basic Plan
7) Wrike
I have found Wrike to be an exceptional cloud-based collaboration and task management tool. It is particularly useful for scaling across diverse teams in any business setting. Its ability to set priorities and align team efforts enables faster and smarter work processes.
Initiated in 2006, Wrike has matured into a sophisticated project management platform. It ensures data security with AES-256 encryption and offers a variety of project views, enhancing its versatility. I appreciate its free plan with 2 GB storage and its seamless integration capabilities from Salesforce to Slack. The extensive template library, tailored for various sectors and features like Effort Management and Real-Time Reports, significantly boost operational efficiency.
The platform’s accessibility across Android and iOS devices, combined with robust support options, underscores its user-centric approach. With pricing starting at $9.80 monthly and a risk-free trial that doesn’t require a credit card, we’ve found Wrike to be a cost-effective solution for our project management needs.
Features:
- Real-time Reports: View real-time reports and status for all kinds of team projects. I could access these reports easily.
- Actionable Plans: It helps you to turn strategy into an actionable plan to achieve success. This may help you stay organized.
- Project Organization: Helps you to organize your project to share the workload wisely. It is a great way to manage tasks efficiently.
- Accurate Information: Provide accurate and up-to-date info to make them create an exact deadline. This is essential for meeting project goals.
- Customer Support: It provides customer support via Phone, Email, and Contact form.
- Supported Platforms: Android, and iOS
- Price: Plans start at $9.80 a month.
- Free Trial: Start for free (No Credit Card Required)
Pros
Cons
Start for free (No Credit Card Required)
8) ActivTrak
As I evaluated ActivTrak, I appreciated its extensive capabilities in task management software. It is great at analyzing workforce productivity and identifying bottlenecks in people, processes, and technology. Since its launch in 2009, it has been fortified with MFA and AES encryption, providing top-notch security.
The interface of ActivTrak, which offers both Grid and List views, seamlessly integrates with popular platforms like Slack and Asana, tools we frequently use. Its dashboards and workload management features, enhanced by tailored templates, are particularly beneficial for my team in Sales and Marketing.
What sets ActivTrak apart is its stellar customer service, accessible via phone, email, chat, and contact forms. With pricing starting at monthly, alongside a lifetime free basic plan, it offers great value. ActivTrak is a standout in the productivity management domain.
Features:
- Productivity Monitoring: You can see which websites and applications boost your productivity.
- Data Sharing: It allowed me to share productivity data with my team effortlessly.
- Work Pattern Visualization: It helps you to visualize your employee work patterns with ease.
- Reporting: You can easily generate a detailed report for the audit trail.
- Customer Support: I received excellent support via Phone, Email, Chat, and Contact form.
- Supported Platforms: Web
- Price: Plans start at $10 a month.
- Free Trial: Life Time Free Basic Plan
Pros
Cons
Lifetime Free Basic Plan
9) Todoist
I evaluated Todoist, and it stands out as a versatile task management tool. It makes organizing projects easy. I could access its feature to break down tasks into manageable segments, which is great for shared projects. Todoist, since 2007, offers secure AES-256 encryption and a user-friendly interface with Board and List views. Integrating it with Slack and Jira has made our workflow much better.
Its array of pre-built templates covers various sectors, simplifying project setup. Moreover, features like Productivity visualizations and task delegation tools have significantly boosted our efficiency. Available on both Android and iOS, Todoist ensures support is just a contact form away. With plans starting $5 monthly and a generous 30-day free trial, it’s been a cost-effective solution for enhancing our productivity.
Features:
- Progress Tracking: It allows you to display your daily and monthly progress in color-coded graphs, making trends easy to interpret.
- Goal Setting and Visualization: It helps you to set daily and weekly goals and visualize your productivity trends in a clear manner.
- Comment and Task Notifications: It lets you know when people post comments, complete tasks, and more, keeping you informed in real-time.
- Task Completion Rewards: Todoist gives you points for completing tasks and maintaining your streaks, motivating consistent productivity.
- Customer Support: Todoist offers customer support via a contact form, ensuring you get the help you need efficiently.
- Supported Platforms: Android, and iOS
- Price: Plans start at $5 a month. 20% Discount on Yearly Payment.
- Free Trial: 30 Days Free Trial
Pros
Cons
30-Days Free Trial
10) Notion
Notion is an essential online tool for task management. I have found that it combines planning, collaboration, and organization in one platform. Since its launch in 2020, Notion has focused on security with AES-256 encryption. It offers various project views like Kanban boards and timelines. In my opinion, Notion is one of the top-notch tools for managing tasks efficiently.
What sets it apart for me is its integration with platforms like Slack and GitHub, which enhances real-time collaboration and offers synced databases. Its pre-built templates are a boon, streamlining tasks across various sectors. Available across Android, Windows, Mac, and iOS, Notion’s customer support—accessible via email, chat, and contact form—is responsive and helpful.
With pricing starting at $12 monthly and a generous 20% annual discount, plus a 30-day free trial for newcomers, it’s an accessible tool for teams and individuals alike.
Features:
- Work Organization: Keep your work bundled together for easy access and management.
- Media Support: It supports more than 30 media types, enhancing versatility in content management.
- Task Management: I could manage tasks and projects easily using calendar and list views.
- Idea Organization: It helps you to outline your ideas and rearrange them in ascending or descending order.
- Collaboration: It allows you to comment, start conversations, and call upon colleagues for better collaboration.
- Customer Support: It provides customer support via Email, Chat, and Contact form.
- Supported Platforms: Android, Windows, Mac and iOS
- Price: Plans start at $12 a month. 20% Discount on Yearly Payment.
- Free Trial: 30 Days Free Trial
Pros
Cons
30-Days Free Trial
11) SmartSuite
SmartSuite is a remarkably potent task management software. Over the course of my evaluation, it helped prioritize and focus on the most important tasks at the right times. I found that it simplifies capturing tasks from various sources. It is an excellent choice for task management.
Since its inception in 2021, we’ve seen SmartSuite evolve into a secure modern project management tool, thanks to AES-256 and AES-128 encryption standards. Its ability to integrate smoothly with platforms like Slack and Jira, alongside features such as encrypted syncing and batch editing, has significantly enhanced our task management processes.
Available across Windows, Android, and iOS, SmartSuite also provides exemplary customer service via live chat and support tickets. Starting $10 per month, it offers a 14-day risk-free trial, which is a great way for potential users to explore its capabilities without any commitment.
Features:
- Stay Organized: It helps you to stay organized on all your devices, providing seamless synchronization and accessibility.
- To-Do Tracking: The to-do feature keeps track of your priorities and shows you the best task to focus on.
- Task Prioritization: I could access the to-do feature to keep track of my priorities, showing me the best tasks to focus on.
- Customer Support: It provides customer support via Live Chat and Support Ticket, ensuring timely assistance and problem resolution.
- Supported Platforms:Windows, Android, and iOS
- Price: Plans start at $10 a month.
- Free Trial: 14-Days Free Trial (No Credit Card Required)
Pros
Cons
14-Days Free Trial (No Credit Card Required)
12) Asana
Asana is an exceptional project management tool for small teams, offering Free, Premium, and Enterprise versions. My experience with this software has highlighted its ability to streamline prioritization and deadline setting, ensuring efficient and straightforward task management.
Established in 2008, Asana has proven itself as a versatile platform that excels in organization and collaboration. Its drag-and-drop functionality, alongside various views ranging from List to Timeline, equipped with robust 128-bit encryption, guarantees a seamless project flow. We appreciate its seamless integration with essential tools like Slack and Salesforce and its industry-specific pre-built templates. Its instant notifications and the free plan’s 100 MB storage capacity are noteworthy.
Accessible on Android and iOS, Asana ensures user support through chat and contact forms. With pricing starting at $13.49 monthly and a 19% discount for annual subscriptions, it remains an attractive option for many, not to mention the 30-day free trial for newcomers.
Features:
- Team Management: I could manage up to 15 team members using this free task management software for small business.
- Premium Version Benefits: The Premium version offers unlimited dashboards, custom fields, advanced search, and comprehensive reporting capabilities.
- Enterprise Version Controls: The Enterprise version provided me with advanced admin controls like service accounts to manage my team.
- Request Management: Helps you submit and manage requests all in one place for streamlined operations.
- Customer Support: Asana offers support via chat and a contact form for quick assistance.
- Supported Platforms: Android, and iOS
- Price: Plans start at $13.49 a month. 19% Discount on Yearly Payment.
- Free Trial: 30 Days Free Trial
Pros
Cons
Link: https://asana.com/
13) Any.Do
I recently explored Any.Do, a task management app established in 2006, and found it remarkably efficient for organizing my workflow. It’s not just about listing tasks; it provides a comprehensive platform for planning and collaboration with Any.Do, we can easily navigate through different project views, including List and Kanban, making it versatile for various needs. What sets it apart are features like drag & drop and time tracking, alongside seamless integrations with tools like Zoom and Trello.
My experience was enhanced by its pre-built templates, which cater to everything from Agile management to event planning. Available on Android and iOS, it offers a supportive experience with email support. Its pricing begins monthly, complemented by a 7-day free trial for those keen on exploring its features.
Features:
- Reminder Setting: It allows you to set reminders to make sure important things don’t slip away.
- Progress Tracking: It helps you to keep track of your progress on various tasks and goals.
- Focus on Important Tasks: The tool helps you to focus on your important tasks without distractions.
- SSL Encryption: Offers SSL encryption to ensure your data is secure.
- Email Support: It provides customer support via Email to assist with any issues.
- Supported Platforms: Android, and iOS
- Price: Plans start at $5.99 a month.
- Free Trial: 7 Days Free Trial
Pros
Cons
Link: https://www.any.do/
14) Trello
Trello stands out as a robust task management app ideal for organizing projects with ease. I reviewed Trello, launched in 2014, and it has become indispensable in my workflow. It is amazing for visualizing projects with Boards and Dashboards. Its drag-and-drop functionality and effective time tracking significantly enhance productivity.
We’ve seamlessly integrated Trello with a wide range of tools, from Slack to Evernote, showcasing its adaptability to a multitude of business needs. Its extensive collection of templates, tailored to different sectors, streamlines task organization and fosters team collaboration, ensuring it’s a perfect fit for your business.
Available on Android and iOS, Trello’s customer support via email has been reliable. Starting monthly with a 17% discount for annual payments offers great value. I recommend taking advantage of the 14-day free trial to explore its capabilities firsthand.
Features:
- Team Organization: Helps your team to stay organized and ensures seamless collaboration on all tasks.
- Project Planning: You can organize upcoming projects efficiently with Trello’s intuitive project management features.
- Device Sync: Trello stays in sync across all your devices, providing seamless task management anywhere. It allowed me to stay productive on the go.
- Security: Offers 2FA encryption, ensuring that all your data is secure and protected.
- Customer Support: It provides customer support via Email, offering prompt assistance for any issues. As per my experience, their support team is very responsive.
- Supported Platforms: Android, and iOS
- Price: Plans start at $5 a month. 17% Discount on Yearly Payment.
- Free Trial: 14 Days Free Trial
Pros
Cons
Link: https://trello.com/
15) TickTick
In my experience, TickTick stands out as a versatile task management tool, adept at easily organizing project elements. Its intuitive design and the Timeline, Calendar, and Kanban views greatly enhance visualization and planning. I’ve found its integration with platforms like Slack and Alexa particularly useful, streamlining productivity.
The smart date parsing and recurring tasks features have been invaluable in managing my schedule efficiently. It offers commendable customer support via email on Android, Mac, and iOS. At $35.99 annually, TickTick presents an affordable solution, while the lifetime free basic plan allows us to test its capabilities thoroughly.
Features:
- Idea Capture: TickTick helps you join millions to capture ideas, organize life, and do something creative daily.
- Widget Management: It helps you manage to-dos in the widget, allowing you to handle tasks on the go effortlessly.
- Schedule Handling: I could check and handle my schedules more conveniently, ensuring I stay organized.
- Task Sharing: Helps your team share lists and assign tasks on the go, enhancing team productivity.
- Customer Support: TickTick provides customer support via Email, ensuring you receive assistance when needed.
- Supported Platforms: Android, Mac and iOS
- Price: Plans start at $35.99 a year.
- Free Trial: Life Time Free Basic Plan
Pros
Cons
Link: https://ticktick.com/
16) Remember The Milk
I have found Remember The Milk to be an essential tool for managing my projects and tasks. Its ability to create and customize multiple task lists integrates perfectly with my workflow. The option to edit tasks with various fields, including location, has elevated my planning precision, especially with the Google Maps integration.
Since its launch in 2004, Remember The Milk has evolved into a robust platform adept at integrating with Gmail and Alexa, making it indispensable in my daily operations. Its timeline to Kanban views, custom sorting, and task reminders have significantly enhanced my productivity.
We appreciate its availability on Android, Mac, and iOS, ensuring accessibility across devices. With plans starting at $49.99 annually and a 15-day free trial, it offers a valuable peek into its capabilities, making it a worthy investment for meticulous task management.
Features:
- Location Saving: I could access and save my frequently visited locations, making task planning effortless.
- Due Date Tracking: It helped me stay organized by checking my tasks due today, tomorrow, and this week.
- Custom Lists and Tags: It allows you to select your favorite lists, smart lists, tags, locations, and contacts for easy organization.
- Smartwatch Integration: Allows you to action sharing and collaboration notifications directly from your smartwatch.
- Customer Support: It provides customer support via a contact form for resolving any issues or inquiries.
- Supported Platforms: Android, Mac and iOS
- Price: Plans start at $49.99 a year.
- Free Trial: 15 Days Free Trial
Pros
Cons
Link: https://www.rememberthemilk.com/
What is Task Management?
Task management is the process of managing a task through its life cycle. It helps in various types of project planning, testing, tracking, and reporting. There are many task management software which allow you to track and achieve project goals.
Why is Task Management Important?
While working for multiple projects, it is very much difficult to remember everything. So, you will most likely have difficulty balancing your work, being unable to prioritize the ones that need immediate attention, and those that you can simply get rid of. At that time, proper task management proves useful to prioritizing tasks.
What is Task Management Software?
The Task management tool helps you to streamline the process of managing tasks. It offers more control over tasks and teams. It provides a medium to work better together to complete those tasks. It also allows you to use all of the most common online task management tools in one software.
Why Use Task Management Software?
Task management software helps in various processes of projects like planning, tracking, testing, reporting, etc. in order to achieve project goals. It offers various features like file sharing, real-time editing, audio/video file sharing, task searching, easy collaboration, progress tracking, etc. for efficient project management.
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The Verdict
From my extensive experience with task management tools, free options can be amazing and comprehensive. They offer robust and user-friendly features that can solve problems effortlessly. If you are deciding, check my verdict below:
- Monday.com is a superior choice for task management. It is comprehensive and user-friendly, offering secure and customizable features that make it a top choice for individuals and teams alike. Its robust platform ensures reliable task management.
- ClickUp is a phenomenal and cost-effective task management software. It provides a remarkable and comprehensive solution that is user-friendly and secure. I recommend ClickUp for its top-notch features and impressive capabilities.
- Visor is an ultimate and excellent tool for task management. It offers a secure and customizable experience, making it a greatest choice for those needing a reliable and powerful solution. The best way to manage your tasks is by choosing Visor for its awesome features.
