15 Best Task Management Software & Tools in 2023 [Free/Paid]

Task management is the process of managing a task through its life cycle. It helps in various types of project planning, testing, tracking, and reporting. There are many task management software which allow you to track and achieve project goals. It offers features like file sharing, real-time page co-editing, text & video chat, sharing and collaboration.

Following is a handpicked list of Top Task Management Software tools with their popular features and website links. The list contains both Open Source (Free) and Commercial (Paid) Task Manager Software:

Best Task Manager Software Tools: [Free/Paid]

Name	Monday.com	ClickUp	Smartsheet	Teamwork	Wrike
Features	✔️ Manage everything in one workspace ✔️ Set up in minutes	✔️ One app to replace them all. ✔️ All your work in one place: Tasks, docs, chat, goals, & more.	✔️ It helps to simplify budget and planning. ✔️ Smartsheet allows automating actions using simple rules.	✔️ Teamwork allows you to track the progress of your team ✔️ It helps you to turn your goal into a small achievable task	✔️ Enables you to view real-time reports ✔️ It helps you to turn strategies into actionable plans to achieve success.
Price	Free Forever Plan	Free Forever Plan	Free Forever Plan	Free Forever Plan	Start for Free
Review/Rating	4.8	4.7	4.6	4.5	4.4
Link	Visit website	Visit website	Visit website	Visit website	Visit website

1) Monday.com

Monday is the work OS that powers teams to run processes, projects, and everyday work their way. It is one of the best free task management tools that helps you to automate routine work and focus on what counts.

Monday.com, established in 2014, is a versatile project management platform with robust AES-256 encryption. It offers a range of visualization options and boasts integrations with major apps like Slack and Zoom. The tool is tailored with templates for diverse sectors, from HR to software development. Accessible on platforms like Windows and Android, Monday.com offers dedicated support via a contact form. Pricing begins at $8/month, with an 18% yearly payment discount and a lifetime free basic plan.

Features:

• It allows your teams to run processes, projects, and everyday work their way.
• It allows you to collaborate in one shared workspace.
• Bring your team together, anywhere, and anytime.
• Offers AES-256 encryption
• It provides customer support via Contact form
• Supported Platforms: Windows, Mac, iPhone, Android, and Web
• Price: Plans start at $8 a month. 18% Discount on Yearly Payment.
• Free Trial: Life Time Free Basic Plan

👍 Pros	👎 Cons
It offers unlimited users and boards.	Adding the number of users costs you extra money.
Provides specific plans for businesses based on the number of users.	The subtask addition process can be difficult.
Offers a Kanban-style visual layout.
Allows you to handle complex projects.
Provides services in multiple languages (English, Dutch, French, etc.)

Visit Monday.com >>

Life Time Free Basic Plan

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2) ClickUp

ClickUp is software that enables you to manage your task, docs, chat, goal, and more with ease. This application allows you to assign and resolve comments to tasks. It helps you to set priorities of the work with no hassle.

ClickUp, established in 2017, is an all-inclusive project management platform. With AES-256 encryption and 2FA, it ensures data safety. It offers versatile project visualization options, such as List and Calendar views. The free plan provides 100MB of storage with unlimited users. Unique features include /Slash Commands, Proofing, and Whiteboards. Integration capabilities range from Slack to Dropbox, and its pre-built templates cater to various sectors. Project statuses include “Active,” “Done,” and “Closed.”

ClickUp caters to users across multiple platforms like Windows, Mac, and iOS. It offers responsive customer support through email, chat, and contact forms. Pricing starts at $9 monthly, with a generous 45% yearly discount. A lifetime free basic plan serves as an introduction.

Features:

• It allows you to filter and search for the desired task with ease.
• Enables you to assign multiple tasks with just one mouse click.
• You can sync with Google Calendar.
• Helps you to collaborate with other people.
• ClickUp enables you to sort tasks by project.
• It provides customer support via Email, Chat and, Contact form
• Supported Platforms: Windows, Mac, Linux, iOS, Android, Web
• Price: Plans start at $9 a month. 45% Discount on Yearly Payment.
• Free Trial: Life Time Free Basic Plan

👍 Pros	👎 Cons
It offers a freemium plan for basic services.	Reporting features are not so great.
Provides a customer-centric approach.	Not an ideal project management tool for individuals.
Offers a highly efficient dashboard view.
Good customer support.

Visit ClickUp >>

Life Time Free Basic Plan

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3) Smartsheet

Smartsheet is a task management software that is widely used for project management. It offers exceptional business process management. It also allows you to align and execute a better, faster, and cost-effective process.

Smartsheet is a comprehensive project management tool that allows users to visualize projects using Gantt, Grid, and other views. It offers diverse integrations, from AWS to Slack, and features custom reports, time tracking, and a variety of pre-built templates for numerous industries. With a focus on adaptability, security, and collaboration, Smartsheet’s free plan offers 500MB of storage.

Smartsheet is accessible on the Web, Android, and iOS. With responsive customer support available via chat, phone, and contact form, its pricing starts at $9/month, offering a 29% discount on annual subscriptions alongside a lifetime free basic plan.

Features:

• Smartsheet allows automating actions using simple rules.
• It helps to simplify budget and planning.
• Offers AES-256, and TLS 1.2 encryption
• It offers administrator controls that help users to manage and audit access, ownership, and usage.
• Smartsheet provides customer support via Chat, Phone, and Contact form
• Supported Platforms: Web, Android and iOS
• Price: Plans start at $9 a month. 29% Discount on Yearly Payment.
• Free Trial: Life Time Free Basic Plan

👍 Pros	👎 Cons
It offers a variety of plans and packages that can be easily scaled and customized for any business need.	The activity log is limited compared to other project management tools.
Easy integrations with Slack, DocuSign, Google Docs, Microsoft Teams, Outlook, Dropbox, Adobe Creative Cloud, etc.	Very steep learning curve.
Enables automated workflows across spreadsheets.
Supports hybrid spreadsheets with cross-department data.

Visit Smartsheet >>

Life Time Free Basic Plan

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4) Teamwork

Teamwork is an easy-to-use, task management system. It is a tool that allows companies to maximize their project management processes. This tool also helps you to avoid unnecessary meetings and get things done quickly.

Teamwork is an integrated project management platform, prioritizing secure AES-256 and 2FA encrypted environments. It offers multiple visualization options like Kanban and Table Views and integrates seamlessly with apps like Slack and Google Drive. With capabilities such as custom reports, time tracking, and specialized templates for sectors like marketing and engineering, it emphasizes collaboration and efficient resource management.

Teamwork is available on Windows, macOS, and mobile cloud platforms. It boasts prompt customer support through email, chat, and ticketing. Plans begin at $13.99 monthly, with a 29% discount for yearly commitments, complemented by a lifetime free basic plan.

Feature:

• It helps you to turn your goal into a small achievable task.
• You can automate your workflow and visual project tasks.
• Teamwork allows you to track the progress of your team.
• Offers AES-256, and 2FA encryption
• It provides customer support via Email, Chat, and Ticket
• Supported Platforms: Windows, macOS, Mobile, Cloud
• Price: Plans start at $13.99 a month. 29% Discount on Yearly Payment.
• Free Trial: Life Time Free Basic Plan

👍 Pros	👎 Cons
Create task lists, tasks, and subtasks to break down the work into action items.	Does not offer team chat option.
Simple and intuitive design	Not have enough integrations.
Work directly and intimately with your clients on projects
Great customization options

Visit Teamwork >>

Life Time Free Basic Plan

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5) Wrike

Wrike is a cloud-based collaboration and task management tool. It helps you to scale across teams in any business. The tool allows you to set priorities and align your team to work faster and smarter.

Wrike, initiated in 2006, is a sophisticated project management tool. With AES-256 encryption, it offers diverse project views, from Calendar to Table, and a free plan with 2 GB storage. Integration capabilities span from Salesforce to Slack. Its extensive template library suits various sectors and features like Effort Management and Real-Time Reports enhance operational efficiency.

Wrike ensures accessibility via Android and iOS platforms, offering support through phone, email, and a contact form. Pricing commences at $9.80 monthly, and prospective users can start a risk-free trial without needing a credit card.

Features:

• View real-time reports and status for all kinds of team projects.
• It helps you to turn strategy into an actionable plan to achieve success.
• Allows you to collaborate with your team to achieve better results
• Helps you to organize your project to share the workload wisely
• Provide accurate and up-to-date info to make them create an exact deadline.
• It provides customer support via Phone, Email, and Contact form
• Supported Platforms: Android, and iOS
• Price: Plans start at $9.80 a month.
• Free Trial: Start for free (No Credit Card Required)

👍 Pros	👎 Cons
Provides an easy-to-use drag-and-drop editor.	The user interface is difficult to understand.
Offers reliable security protocols in place.	Limited mobile app and project tracking features.
Provides a single platform for all your business needs.
24/7 support via phone, email, and live chat.

Visit Wrike >>

Start for free (No Credit Card Required)

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6) ActivTrak

ActivTrak is a task management software that enables you to analyze your workforce and productivity. It helps you to identify your workflow bottlenecks of people, processes, and technology.

ActivTrak, launched in 2009, is a robust productivity management tool featuring MFA and AES encryption. With capabilities like Grid and List views, it integrates smoothly with platforms such as Slack and Asana. Its features range from Dashboards to Workload Management, catering especially to Sales and Marketing with its templates.

Supporting the Web platform, ActivTrak provides comprehensive customer service through phone, email, chat, and contact forms. Pricing begins at $10 monthly, supplemented by a lifetime free basic plan for potential users.

Features:

• You can see which websites and applications boost your productivity.
• Enables you to share productivity data with your team.
• It helps you to visualize your employee work patterns with ease.
• You can easily generate a detailed report for the audit trail.
• It provides customer support via Phone, Email, Chat, and Contact form
• Supported Platforms: Web
• Price: Plans start at $10 a month.
• Free Trial: Life Time Free Basic Plan

👍 Pros	👎 Cons
Easy-to-use and very fast tool.	Lacks keystroke logging.
Offers tracking ability of the Activity Log.	Dashboard widgets can’t be customized.
Quick and intuitive user interface.
Offers extremely detailed data interrogation analysis and reporting.
It helps you to tracks productivity on a per project level.

Visit ActivTrak >>

Life Time Free Basic Plan

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7) Todoist

Todoist task management tool allows you to have a clear overview of your tasks. It helps you to divide and conquer your daily tasks in shared projects.

Todoist, established in 2007, is a dynamic task management tool boasting AES-256 encryption. It facilitates project visualization with Board and List views and integrates with platforms like Slack and Jira. Its pre-built templates span sectors from Marketing to Education, and features such as Productivity visualizations and Delegate tasks ensure seamless task management.

Accessible on Android and iOS, Todoist provides support via a contact form. Plans commence at $5 monthly, with a 20% yearly payment discount and a 30-day free trial for newcomers.

Features:

• Todolist give points for completing tasks and maintaining your streaks.
• It helps you to set daily and weekly goals and visualize your productivity trends.
• Let’s you known when people post comments, complete tasks, and more.
• It allows you to display your daily & monthly progress in color-coded graphs.
• Todoist offers customer support via Contact form
• Supported Platforms: Android, and iOS
• Price: Plans start at $5 a month. 20% Discount on Yearly Payment.
• Free Trial: 30 Days Free Trial

👍 Pros	👎 Cons
Cross-platform support	Limited project features
Great list-based app	Lacks critical views
Collaboration features
Progress tracking
Automatic syncing

Visit Todoist >>

30 Days Free Trial

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8) ToDo

Todo is a task management software presented by the Microsoft team. This tool allows you to add a new task and manage it.

ToDo, introduced in 2017, is a multifaceted project management tool employing various encryption levels. With visualization options from Task to Timeline views, it integrates seamlessly with Microsoft utilities like OneNote and Teams. Its features, such as data protection and centralized workspaces, promote efficiency and security in project handling.

Supported on Android, Windows, Mac, and iOS, ToDo offers customer support via phone. Its pricing begins at $2.50 monthly, complemented by a 30-day free trial for prospective users.

Features:

• Simple user interface.
• Allows you to see all your tasks in one view
• File uploading in each task.
• Allows you to print your lists
• Get instant notification about the special day.
• It provides customer support via Phone
• Supported Platforms: Android, Windows, Mac and iOS
• Price: Plans start at $2.50 a month.
• Free Trial: 30 Days Free Trial

👍 Pros	👎 Cons
It’s free	No tags, and filters
Easy to use	Few third-party integrations
Subtasks work well
Mobile apps available

Visit ToDo >>

30 Days Free Trial

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9) Notion

The notion is an online task management tool that allows you to plan, collaborate, and get organized using a single platform.

Notion, launched in 2020, serves as a versatile workspace tool featuring AES-256 encryption and a variety of project views, from Kanban boards to timelines. Integrating with platforms like Slack and GitHub, its functionalities range from real-time collaboration to synced databases. Pre-built templates cater to diverse sectors, streamlining tasks and collaborations.

Available on Android, Windows, Mac, and iOS, Notion extends customer support through email, chat, and a contact form. Pricing kicks off at $5 monthly, with a 20% annual discount, and newcomers can benefit from a 30-day free trial.

Features:

• It helps you to align with a shared project roadmap.
• Define and add your database properties to create your workflow.
• It supports more than 30 media types.
• Tasks and projects are easy to manage using a calendar and list views.
• It helps you to outline your idea and rearrange them in ascending or descending order.
• Keep your work bundled together.
• It allows you to comment, start conversations, and call upon colleagues.
• It provides customer support via Email, Chat, and Contact form
• Supported Platforms: Android, Windows, Mac and iOS
• Price: Plans start at $5 a month. 20% Discount on Yearly Payment.
• Free Trial: 30 Days Free Trial

👍 Pros	👎 Cons
Customizable layout	Navigation could be better
Clean user interface	Missing Gantt charts
Cheap pricing options
Decent project management

Visit Notion >>

30 Days Free Trial

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10) SmartSuite

SmartSuite is a powerful task management software. It helps you to focus on the right tasks at the right time. This work management software makes it simple to capture tasks from anywhere.

SmartSuite, initiated in 2021, is a contemporary project management tool endowed with AES-256 and AES-128 encryption standards. Boasting versatile visualizations and seamless integration with platforms like Slack and Jira, it optimizes task management with features like encrypted syncing and batch editing.

Accessible on Windows, Android, and iOS, SmartSuite offers customer assistance through live chat and support tickets. Its packages commence at $10 per month, and potential users can explore its functionalities with a 14-day risk-free trial with no credit card prerequisites.

Features:

• It helps you to stay organized on all your devices.
• Use the sharing menu to add items from any app.
• It allows you to share your important task using any app.
• To-do feature helps you to keeps track of your priorities and shows you the best task to focus.
• It provides customer support via Live Chat and Support Ticket
• Supported Platforms:Windows, Android, and iOS
• Price: Plans start at $10 a month.
• Free Trial: 14-Days Free Trial (No Credit Card Required)

👍 Pros	👎 Cons
Clean user interface	Expensive
Sophisticated features	Difficult to collaborate
Regular updates
Cross-platform support and sync

Visit SmartSuite >>

14-Days Free Trial (No Credit Card Required)

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11) Asana

Asana is an ideal project management software for small teams. It is available in three different versions Free, Premium and Enterprise. This task management software allows you to set priorities and deadlines.

Asana, established in 2008, is a comprehensive project management platform emphasizing organization and collaboration. With features like drag & drop, diverse views from List to Timeline, and strong 128-bit encryption, it ensures projects move seamlessly. Integration with tools like Slack and Salesforce is effortless, and its pre-built templates cater to various industries. Notifications are instant, and the free plan comes with 100 MB of storage.

Asana is accessible on Android and iOS platforms. They provide customer support through chat and contact forms. Pricing begins at $13.49 monthly, with a 19% discount for yearly commitments, and a 30-day free trial is available for new users.

Features:

• This free task management software allows management of up to 15 team members. It also offers a basic dashboard and search.
• Premium version offers Unlimited dashboard, custom fields, advanced search & reporting.
• Enterprise version allows managing team members with advanced admin controls like service account.
• Helps you submit and manage request at one place.
• It helps you to share details and assign tasks.
• Asana offers support via Chat, and Contact form
• Supported Platforms: Android, and iOS
• Price: Plans start at $13.49 a month. 19% Discount on Yearly Payment.
• Free Trial: 30 Days Free Trial

👍 Pros	👎 Cons
Simple to use and set up, and it can be customized as per your needs	The notetaking and chat features are not up to mark.
Collaboration Focused	No Time Tracking Features
Offers expansive Integration
24/7 support via phone, email, and live chat.

Link: https://asana.com/

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12) Any.Do

Any. Do is a task management app that allows you to organize your task, list, and gives reminders. This software helps you to organize tasks and filter your workflow by due date or category.

Any.Do, established in 2006, is an all-in-one task management tool that enables efficient planning and collaboration. It provides various project views, such as List and Kanban, and is enhanced with features like drag & drop and time tracking. Its integration capabilities include tools like Zoom and Trello, and it offers pre-built templates for diverse needs, from Agile management to event planning.

Any.Do is available on both Android and iOS platforms. Customers can seek support via email. Its pricing begins at $3 per month, complemented by a 7-day free trial for those keen on exploring its features.

Features:

• It allows you to set reminders to make sure important things don’t slip away.
• You can streamline your grocery shopping experience.
• It helps you to keep track of your progress.
• The tool helps you to focus on your important task.
• Offers SSL encryption
• It provides customer support via Email
• Supported Platforms: Android, and iOS
• Price: Plans start at $3 a month.
• Free Trial: 7 Days Free Trial

👍 Pros	👎 Cons
Great interface	Limited free version
Easy collaboration	No built-in calendar
Free plan available
Cross-platform support and sync

Link: https://www.any.do/

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13) Trello

Trello is a web based task management app. This collaboration tool helps you organize your project on board. It allows you to manage your project from beginning to end.

Trello, launched in 2014, is a popular task and project management tool. It boasts a variety of project visualization options, from Boards to Dashboards, and offers features like drag & drop and time tracking. With integrations from Slack to Evernote, it’s versatile for many business needs. Its templates span multiple sectors, enhancing task organization and collaboration.

Available on Android and iOS, Trello offers customer support through email. Its plans commence at $5 monthly, with a 17% yearly payment discount. For those exploring its capabilities, there’s a 14-day free trial on offer.

Features:

• Helps your team to stay organized.
• You can organize upcoming projects.
• Trello stays in sync across all your devices.
• Offers 2FA encryption
• It provides customer support via Email
• Supported Platforms: Android, and iOS
• Price: Plans start at $5 a month. 17% Discount on Yearly Payment.
• Free Trial: 14 Days Free Trial

👍 Pros	👎 Cons
It helps your team to stay organized	Does not provide a free trial
It helps you to Integrate the different types of apps to streamline the business process	It does not allow managing tasks offline on your computer
It organizes upcoming projects
Trello helps you to stay in sync across all your devices

Link: https://trello.com/

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14) TickTick

TickTick is a task management tool. It helps you to organize everything for your project. This free team task management tool allows you to add, schedule, organize your tasks, and get reminded on time.

TickTick, established in 2010, is an intuitive task management tool offering visualization through Timeline, Calendar, and Kanban views. Designed for streamlined productivity, it integrates with platforms like Slack and Alexa and includes features like smart date parsing and recurring tasks.

Accessible on Android, Mac, and iOS, TickTick provides customer support via email. With pricing starting at $27.99 annually, it’s an affordable option for many. Those looking to test its capabilities can benefit from its lifetime free basic plan.

Features:

• It helps you to join millions of people to capture ideas, organize life, and do something creative every day.
• Collaborate efficiently with family, friends, and colleague.
• It helps you manage to-dos in the widget and manages tasks on the go.
• You can check and handle your schedules more conveniently.
• Helps your team to share lists and assign tasks on the go
• It provides customer support via Email
• Supported Platforms: Android, Mac and iOS
• Price: Plans start at $27.99 a year.
• Free Trial: Life Time Free Basic Plan

👍 Pros	👎 Cons
Great interface	Limited free version
Rich with features	Laggy mobile app
Cross-platform support
Extensive compatibility

Link: https://ticktick.com/

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15) Remember The Milk

Remember the Milk is a project/task management helps users to create multiple task lists. Your added task can be edited (or not) to include various fields, location. It can be integrated with Google Maps features.

Remember The Milk, initiated in 2004, is a versatile task management tool offering views from Timeline to Kanban. It excels in integration capabilities, collaborating seamlessly with platforms like Gmail and Alexa. With features like custom sorting and individual task reminders, it ensures meticulous task handling.

Accessible on Android, Mac, and iOS, Remember The Milk offers support via a contact form. Plans kick off at $27.99 annually, and for those wanting a glimpse of its prowess, a 15-day free trial is available.

Features:

• It allows you to save commonly used locations.
• You can check to-do dues of today, tomorrow and this week.
• It allows you to select your favorite lists, smart lists, tags, locations, and contacts
• Allows you to action sharing and collaboration notifications from your smartwatch.
• It provides customer support via Contact form
• Supported Platforms: Android, Mac and iOS
• Price: Plans start at $27.99 a year.
• Free Trial: 15 Days Free Trial

👍 Pros	👎 Cons
Easy to use	Weak customer support
Works offline	Poor sorting function
Extensive third-party integration
Daily notifications

Link: https://www.rememberthemilk.com/

FAQs

Best Task Manager Software

Name	Monday.com	ClickUp	Smartsheet	Teamwork	Wrike
Features	✔️ Manage everything in one workspace ✔️ Set up in minutes	✔️ One app to replace them all. ✔️ All your work in one place: Tasks, docs, chat, goals, & more.	✔️ It helps to simplify budget and planning. ✔️ Smartsheet allows automating actions using simple rules.	✔️ Teamwork allows you to track the progress of your team ✔️ It helps you to turn your goal into a small achievable task	✔️ Enables you to view real-time reports ✔️ It helps you to turn strategies into actionable plans to achieve success.
Price	Free Forever Plan	Free Forever Plan	Free Forever Plan	Free Forever Plan	Start for Free
Review/Rating	4.8	4.7	4.6	4.5	4.4
Link	Visit website	Visit website	Visit website	Visit website	Visit website