15 Best FREE Task Management Software Tools (2024)
Matthew Martin
Task management is the process of managing a task through its life cycle. It helps in various types of project planning, testing, tracking, and reporting. There are many task management software which allow you to track and achieve project goals. It offers features like file sharing, real-time page co-editing, text & video chat, sharing and collaboration.
I’ve handpicked top Task Management Software tools, highlighting their key features. My list includes both Open Source (Free) and Commercial (Paid) options.
Best Free Task Manager Tools & Project Management Software
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| Name | Monday.com | ClickUp | Smartsheet | Teamwork |
| Features | ✔️ Manage everything in one workspace ✔️ Set up in minutes |
✔️ One app to replace them all. ✔️ All your work in one place: Tasks, docs, chat, goals, & more. |
✔️ It helps to simplify budget and planning. ✔️ Smartsheet allows automating actions using simple rules. |
✔️ Teamwork allows you to track the progress of your team ✔️ It helps you to turn your goal into a small achievable task |
| Price | Free Forever Plan | Free Forever Plan | Free Forever Plan | Free Forever Plan |
| Review/Rating |  4.8 |
4.7 |
4.6 |
4.5 |
| Link | Visit website | Visit website | Visit website | Visit website |
1) Monday.com
As an expert, I’ve found Monday.com essential for managing tasks and projects effectively. Its versatility and robust encryption, with AES-256, ensure that our data remains secure. The platform’s integration with apps like Slack and Zoom has streamlined our workflow, enhancing productivity.
The variety of templates caters to different sectors, making it adaptable to our diverse needs. Available on both Windows and Android, it ensures accessibility across devices. Additionally, Monday.com’s dedicated support and affordable pricing, starting at $8/month with an 18% discount for yearly payments, make it an invaluable asset for any team looking to automate their routine work and concentrate on what’s important.
Features:
- It allows your teams to run processes, projects, and everyday work their way.
- It allows you to collaborate in one shared workspace.
- Bring your team together, anywhere, and anytime.
- Offers AES-256 encryption
- It provides customer support via Contact form
- Supported Platforms: Windows, Mac, iPhone, Android, and Web
- Price: Plans start at $8 a month. 18% Discount on Yearly Payment.
- Free Trial: Life Time Free Basic Plan
Pros
Cons
Life Time Free Basic Plan
2) ClickUp
In my expert opinion, ClickUp masterfully combines task management, documentation, and communication into one platform. Its ability to assign comments directly to tasks and prioritize effortlessly is commendable. Since its inception in 2017, ClickUp has emphasized data security with AES-256 encryption and 2FA, making it a trustworthy choice. I appreciate the diverse project visualization options, including List and Calendar views.
The free plan is notably generous, offering 100MB storage and supporting unlimited users. Unique functionalities such as /Slash Commands, Proofing, and Whiteboards, alongside its integration capabilities, from Slack to Dropbox, make it incredibly versatile. The platform ensures wide accessibility through its ease of use on Windows, Mac, and iOS, amplified by responsive support from the customer care team. With pricing starting at monthly and a lifetime free plan, ClickUp stands out as an inclusive and adaptable project management solution.
Features:
- It allows you to filter and search for the desired task with ease.
- Enables you to assign multiple tasks with just one mouse click.
- You can sync with Google Calendar.
- Helps you to collaborate with other people.
- ClickUp enables you to sort tasks by project.
- It provides customer support via Email, Chat and, Contact form
- Supported Platforms: Windows, Mac, Linux, iOS, Android, Web
- Price: Plans start at $9 a month. 45% Discount on Yearly Payment.
- Free Trial: Life Time Free Basic Plan
Pros
Cons
Life Time Free Basic Plan
3) Smartsheet
In evaluating Smartsheet, I’ve witnessed its transformative impact on project management. Since its inception in 2000, Smartsheet has propelled business efficiency, fostering seamless team collaboration and execution. Its affordable entry point is particularly noteworthy. It provides diverse report export options—PDF, HTML, Excel, and CSV—that keep all stakeholders promptly updated.
Transparency in project tracking is enhanced with clear statuses from ‘hold’ to ‘canceled’. Security is not compromised, thanks to comprehensive user management and state-of-the-art encryption.
Moreover, the automation feature streamlines repetitive tasks, easing budget planning endeavors. Including a free plan, offering 500 MB of storage, presents a valuable opportunity for individual users.
Features:
- Smartsheet allows automating actions using simple rules.
- It helps to simplify budget and planning.
- Offers AES-256, and TLS 1.2 encryption
- It offers administrator controls that help users to manage and audit access, ownership, and usage.
- Smartsheet provides customer support via Chat, Phone, and Contact form
- Supported Platforms: Web, Android and iOS
- Price: Plans start at $9 a month. 29% Discount on Yearly Payment.
- Free Trial: Life Time Free Basic Plan
Pros
Cons
Life Time Free Basic Plan
4) Teamwork
In my experience, Teamwork simplifies task management and project flow. This tool has allowed our company to streamline project management processes significantly. We’ve found it especially useful in minimizing unnecessary meetings, ensuring we focus on what matters. Teamwork’s strong encryption and two-factor authentication provide peace of mind regarding data security.
Its integration with Slack and Google Drive, alongside features like Kanban views, has enhanced our project visualization and collaboration. Moreover, its custom reports and time-tracking functionalities have been indispensable for our marketing and engineering projects.
Accessible across various platforms, Teamwork supports our remote and on-site teams equally. With its competitive pricing and robust customer support, it represents a valuable investment for businesses aiming to optimize project management and team collaboration.
Features:
- It helps you to turn your goal into a small achievable task.
- You can automate your workflow and visual project tasks.
- Teamwork allows you to track the progress of your team.
- Offers AES-256, and 2FA encryption
- It provides customer support via Email, Chat, and Ticket
- Supported Platforms: Windows, macOS, Mobile, Cloud
- Price: Plans start at $13.99 a month. 29% Discount on Yearly Payment.
- Free Trial: Life Time Free Basic Plan
Pros
Cons
Life Time Free Basic Plan
5) Wrike
I’ve found Wrike to be an exceptional cloud-based collaboration and task management tool. It is particularly useful for scaling across diverse teams in any business setting. Its ability to set priorities and align team efforts enables faster and smarter work processes.
Initiated in 2006, Wrike has matured into a sophisticated project management platform. It ensures data security with AES-256 encryption and offers a variety of project views, enhancing its versatility. I appreciate its free plan with 2 GB storage and its seamless integration capabilities from Salesforce to Slack. The extensive template library, tailored for various sectors and features like Effort Management and Real-Time Reports, significantly boost operational efficiency.
The platform’s accessibility across Android and iOS devices, combined with robust support options, underscores its user-centric approach. With pricing starting at $9.80 monthly and a risk-free trial that doesn’t require a credit card, we’ve found Wrike to be a cost-effective solution for our project management needs.
Features:
- View real-time reports and status for all kinds of team projects.
- It helps you to turn strategy into an actionable plan to achieve success.
- Allows you to collaborate with your team to achieve better results
- Helps you to organize your project to share the workload wisely
- Provide accurate and up-to-date info to make them create an exact deadline.
- It provides customer support via Phone, Email, and Contact form
- Supported Platforms: Android, and iOS
- Price: Plans start at $9.80 a month.
- Free Trial: Start for free (No Credit Card Required)
Pros
Cons
Start for free (No Credit Card Required)
6) ActivTrak
I’ve explored ActivTrak extensively in my quest for the ultimate task management software. It excels at dissecting workforce productivity and pinpointing bottlenecks in our people, processes, and technology. Launched in 2009, this tool isn’t just seasoned; it’s fortified with MFA and AES encryption, ensuring top-notch security.
The interface of ActivTrak, which offers both Grid and List views, seamlessly integrates with popular platforms like Slack and Asana, tools we frequently use. Its dashboards and workload management features, enhanced by tailored templates, are particularly beneficial for my team in Sales and Marketing.
What sets ActivTrak apart is its stellar customer service, accessible via phone, email, chat, and contact forms. With pricing starting at monthly, alongside a lifetime free basic plan, it offers great value. ActivTrak is a standout in the productivity management domain.
Features:
- You can see which websites and applications boost your productivity.
- Enables you to share productivity data with your team.
- It helps you to visualize your employee work patterns with ease.
- You can easily generate a detailed report for the audit trail.
- It provides customer support via Phone, Email, Chat, and Contact form
- Supported Platforms: Web
- Price: Plans start at $10 a month.
- Free Trial: Life Time Free Basic Plan
Pros
Cons
Life Time Free Basic Plan
7) Todoist
In my experience, Todoist stands out as a versatile task management tool that clarifies our project landscapes. Its ability to break down daily tasks into manageable segments is particularly useful in shared projects. Since 2007, Todoist has evolved, offering secure AES-256 encryption and a user-friendly interface that supports both Board and List views. We’ve seamlessly integrated it with platforms like Slack and Jira, enhancing our workflow.
Its array of pre-built templates covers various sectors, simplifying project setup. Moreover, features like Productivity visualizations and task delegation tools have significantly boosted our efficiency. Available on both Android and iOS, Todoist ensures support is just a contact form away. With plans starting $5 monthly and a generous 30-day free trial, it’s been a cost-effective solution for enhancing our productivity.
Features:
- Todolist give points for completing tasks and maintaining your streaks.
- It helps you to set daily and weekly goals and visualize your productivity trends.
- Let’s you known when people post comments, complete tasks, and more.
- It allows you to display your daily & monthly progress in color-coded graphs.
- Todoist offers customer support via Contact form
- Supported Platforms: Android, and iOS
- Price: Plans start at $5 a month. 20% Discount on Yearly Payment.
- Free Trial: 30 Days Free Trial
Pros
Cons
30 Days Free Trial
8) ToDo
In my experience, ToDo has stood out as an exceptional project management tool since its 2017 launch. Developed by Microsoft, it impressively balances security with functionality thanks to its robust encryption and seamless integration with essential utilities like OneNote and Teams.
The visual transition from Task to Timeline is particularly useful, enhancing our project oversight. Its support across Android, Windows, Mac, and iOS platforms and responsive customer service underscores its accessibility. Starting at just $2.50 a month, with a 30-day free trial available, it’s an invaluable asset for streamlining project workflows.
Features:
- Simple user interface.
- Allows you to see all your tasks in one view
- File uploading in each task.
- Allows you to print your lists
- Get instant notification about the special day.
- It provides customer support via Phone
- Supported Platforms: Android, Windows, Mac and iOS
- Price: Plans start at $2.50 a month.
- Free Trial: 30 Days Free Trial
Pros
Cons
30 Days Free Trial
9) Notion
In my experience, Notion is an indispensable online task management tool that seamlessly blends planning, collaboration, and organization into a single platform. Launched in 2020, it impresses with its commitment to security through AES-256 encryption and offers a diverse range of project views, including Kanban boards and timelines.
What sets it apart for me is its integration with platforms like Slack and GitHub, which enhances real-time collaboration and offers synced databases. Its pre-built templates are a boon, streamlining tasks across various sectors. Available across Android, Windows, Mac, and iOS, Notion’s customer support—accessible via email, chat, and contact form—is responsive and helpful.
With pricing starting at $5 monthly and a generous 20% annual discount, plus a 30-day free trial for newcomers, it’s an accessible tool for teams and individuals alike.
Features:
- It helps you to align with a shared project roadmap.
- Define and add your database properties to create your workflow.
- It supports more than 30 media types.
- Tasks and projects are easy to manage using a calendar and list views.
- It helps you to outline your idea and rearrange them in ascending or descending order.
- Keep your work bundled together.
- It allows you to comment, start conversations, and call upon colleagues.
- It provides customer support via Email, Chat, and Contact form
- Supported Platforms: Android, Windows, Mac and iOS
- Price: Plans start at $5 a month. 20% Discount on Yearly Payment.
- Free Trial: 30 Days Free Trial
Pros
Cons
30 Days Free Trial
10) SmartSuite
In my experience, SmartSuite is a remarkably potent task management software. It effortlessly aids in prioritizing and focusing on the tasks that matter most at precisely the right times. I appreciate how it simplifies capturing tasks from any source.
Since its inception in 2021, we’ve seen SmartSuite evolve into a secure modern project management tool, thanks to AES-256 and AES-128 encryption standards. Its ability to integrate smoothly with platforms like Slack and Jira, alongside features such as encrypted syncing and batch editing, has significantly enhanced our task management processes.
Available across Windows, Android, and iOS, SmartSuite also provides exemplary customer service via live chat and support tickets. Starting $10 per month, it offers a 14-day risk-free trial, which is a great way for potential users to explore its capabilities without any commitment.
Features:
- It helps you to stay organized on all your devices.
- Use the sharing menu to add items from any app.
- It allows you to share your important task using any app.
- To-do feature helps you to keeps track of your priorities and shows you the best task to focus.
- It provides customer support via Live Chat and Support Ticket
- Supported Platforms:Windows, Android, and iOS
- Price: Plans start at $10 a month.
- Free Trial: 14-Days Free Trial (No Credit Card Required)
Pros
Cons
14-Days Free Trial (No Credit Card Required)
11) Asana
Asana is an exceptional project management tool for small teams, offering Free, Premium, and Enterprise versions. My experience with this software has highlighted its ability to streamline prioritization and deadline setting, ensuring efficient and straightforward task management.
Established in 2008, Asana has proven itself as a versatile platform that excels in organization and collaboration. Its drag-and-drop functionality, alongside various views ranging from List to Timeline, equipped with robust 128-bit encryption, guarantees a seamless project flow. We appreciate its seamless integration with essential tools like Slack and Salesforce and its industry-specific pre-built templates. Its instant notifications and the free plan’s 100 MB storage capacity are noteworthy.
Accessible on Android and iOS, Asana ensures user support through chat and contact forms. With pricing starting at $13.49 monthly and a 19% discount for annual subscriptions, it remains an attractive option for many, not to mention the 30-day free trial for newcomers.
Features:
- This free task management software for small business allows management of up to 15 team members. It also offers a basic dashboard and search.
- Premium version offers Unlimited dashboard, custom fields, advanced search & reporting.
- Enterprise version allows managing team members with advanced admin controls like service account.
- Helps you submit and manage request at one place.
- It helps you to share details and assign tasks.
- Asana offers support via Chat, and Contact form
- Supported Platforms: Android, and iOS
- Price: Plans start at $13.49 a month. 19% Discount on Yearly Payment.
- Free Trial: 30 Days Free Trial
Pros
Cons
Link: https://asana.com/
12) Any.Do
I recently explored Any.Do, a task management app established in 2006, and found it remarkably efficient for organizing my workflow. It’s not just about listing tasks; it provides a comprehensive platform for planning and collaboration with Any.Do, we can easily navigate through different project views, including List and Kanban, making it versatile for various needs. What sets it apart are features like drag & drop and time tracking, alongside seamless integrations with tools like Zoom and Trello.
My experience was enhanced by its pre-built templates, which cater to everything from Agile management to event planning. Available on Android and iOS, it offers a supportive experience with email support. Its pricing begins monthly, complemented by a 7-day free trial for those keen on exploring its features.
Features:
- It allows you to set reminders to make sure important things don’t slip away.
- You can streamline your grocery shopping experience.
- It helps you to keep track of your progress.
- The tool helps you to focus on your important task.
- Offers SSL encryption
- It provides customer support via Email
- Supported Platforms: Android, and iOS
- Price: Plans start at $3 a month.
- Free Trial: 7 Days Free Trial
Pros
Cons
Link: https://www.any.do/
13) Trello
In my experience, Trello stands out as a robust task management app ideal for organizing projects with ease. Launched in 2014, it has become indispensable in my workflow, especially for visualizing projects through its variety of options like Boards and Dashboards. Its drag-and-drop functionality, coupled with effective time tracking, significantly enhances productivity.
We’ve seamlessly integrated Trello with a wide range of tools, from Slack to Evernote, showcasing its adaptability to a multitude of business needs. Its extensive collection of templates, tailored to different sectors, streamlines task organization and fosters team collaboration, ensuring it’s a perfect fit for your business.
Available on Android and iOS, Trello’s customer support via email has been reliable. Starting monthly with a 17% discount for annual payments offers great value. I recommend taking advantage of the 14-day free trial to explore its capabilities firsthand.
Features:
- Helps your team to stay organized.
- You can organize upcoming projects.
- Trello stays in sync across all your devices.
- Offers 2FA encryption
- It provides customer support via Email
- Supported Platforms: Android, and iOS
- Price: Plans start at $5 a month. 17% Discount on Yearly Payment.
- Free Trial: 14 Days Free Trial
Pros
Cons
Link: https://trello.com/
14) TickTick
In my experience, TickTick stands out as a versatile task management tool, adept at easily organizing project elements. Its intuitive design and the Timeline, Calendar, and Kanban views greatly enhance visualization and planning. I’ve found its integration with platforms like Slack and Alexa particularly useful, streamlining productivity.
The smart date parsing and recurring tasks features have been invaluable in managing my schedule efficiently. It offers commendable customer support via email on Android, Mac, and iOS. At $27.99 annually, TickTick presents an affordable solution, while the lifetime free basic plan allows us to test its capabilities thoroughly.
Features:
- It helps you to join millions of people to capture ideas, organize life, and do something creative every day.
- Collaborate efficiently with family, friends, and colleague.
- It helps you manage to-dos in the widget and manages tasks on the go.
- You can check and handle your schedules more conveniently.
- Helps your team to share lists and assign tasks on the go
- It provides customer support via Email
- Supported Platforms: Android, Mac and iOS
- Price: Plans start at $27.99 a year.
- Free Trial: Life Time Free Basic Plan
Pros
Cons
Link: https://ticktick.com/
15) Remember The Milk
I’ve found Remember The Milk to be an essential tool for managing my projects and tasks. Its ability to create and customize multiple task lists integrates perfectly with my workflow. The option to edit tasks with various fields, including location, has elevated my planning precision, especially with the Google Maps integration.
Since its launch in 2004, Remember The Milk has evolved into a robust platform adept at integrating with Gmail and Alexa, making it indispensable in my daily operations. Its timeline to Kanban views, custom sorting, and task reminders have significantly enhanced my productivity.
We appreciate its availability on Android, Mac, and iOS, ensuring accessibility across devices. With plans starting at $27.99 annually and a 15-day free trial, it offers a valuable peek into its capabilities, making it a worthy investment for meticulous task management.
Features:
- It allows you to save commonly used locations.
- You can check to-do dues of today, tomorrow and this week.
- It allows you to select your favorite lists, smart lists, tags, locations, and contacts
- Allows you to action sharing and collaboration notifications from your smartwatch.
- It provides customer support via Contact form
- Supported Platforms: Android, Mac and iOS
- Price: Plans start at $27.99 a year.
- Free Trial: 15 Days Free Trial
Pros
Cons
Link: https://www.rememberthemilk.com/
What is Task Management?
Task management is the process of managing a task through its life cycle. It helps in various types of project planning, testing, tracking, and reporting. There are many task management software which allow you to track and achieve project goals.
Why is Task Management Important?
While working for multiple projects, it is very much difficult to remember everything. So, you will most likely have difficulty balancing your work, being unable to prioritize the ones that need immediate attention, and those that you can simply get rid of. At that time, proper task management proves useful to prioritizing tasks.
What is Task Management Software?
The Task management tool helps you to streamline the process of managing tasks. It offers more control over tasks and teams. It provides a medium to work better together to complete those tasks. It also allows you to use all of the most common online task management tools in one software.
Why Use Task Management Software?
Task management software helps in various processes of projects like planning, tracking, testing, reporting, etc. in order to achieve project goals. It offers various features like file sharing, real-time editing, audio/video file sharing, task searching, easy collaboration, progress tracking, etc. for efficient project management.
The Verdict
Our research-driven verdict on best FREE Task Management Software awaits below, promising a leap in your productivity.
- ClickUp is a comprehensive, secure project management tool with diverse features and integration.
- Monday.com is a versatile, secure project management tool with automation and integrations.
- Teamwork is a versatile, secure project management tool enhancing collaboration and efficiency, offering multiple integrations and views, with plans starting at $13.99 monthly.