SAP PPOCE: How to create an Organizational Unit

By : Kaelyn Flynn Kaelyn Flynn
Hours Updated

⚡ Smart Summary

SAP PPOCE is the Organization and Staffing transaction used to create an organizational unit. This user-friendly interface, with its Object Manager and Work Area, lets HR users build and maintain the organizational plan without deep technical knowledge of SAP.

  • 🧭 Organization & Staffing: The easiest transaction for end-users to manage SAP HR OM.
  • ⌨️ Transaction Codes: PPOCE to create, PPOME to change, PPOSE to display.
  • 🗂️ Two Main Areas: Object Manager (search + selection) and Work Area (overview + detail).
  • 🌱 Create Mode: Use create mode only for a new root org unit.
  • 🌳 Within a Structure: Use change mode to add org units under an existing one and set the relationship.
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SAP PPOCE Create Organizational Unit

Introduction to Organization and Staffing Transaction

The Organization and Staffing transaction is the easiest way to manage SAP HR – OM(Organization Management) for an end-user who does not have an in-depth, technical knowledge of SAP.

This is a user-friendly transaction accessible via Human Resources > Organizational Management > Organizational Plan > Organization and Staffing > Create, Change, Display.

SAP Transaction Codes

  • Create – PPOCE
  • Change – PPOME
  • Display – PPOSE

For all three transactions the main screen is divided into two areas Object Manager & Work Area.

Introduction to Organization and Staffing Transaction

Each of the two main areas is subdivided into panes:

  1. Object Manager – Comprising a search area and a selection area. The Object Manager is available in numerous HR user interfaces.
  2. Work Area – Comprising an overview area and a detail area.

The four areas in the Organization and Staffing interface enable you to navigate for information and remain on the same screen. The following is a graphic depiction of the screen:

Introduction to Organization and Staffing Transaction

Introduction to Organization and Staffing Transaction

  • Search Area – Gives you a wide array of search options to locate your SAP OM objects
  • Selection Area – The results of your search appears in the Selection Area.
  • Overview Area – The search result selected in the Selection Area appears in Overview Area. The overview area gives you an icon based view of your OM object’s hierarchy.
  • Detail Area – Attributes related to the selected OM object can be edited in the detail area.

How to create an Organizational Unit

Step 1) In the SAP command prompt, Enter transaction PPOME

Create an Organizational Unit

Step 2) In the next SAP screen, enter the start date of the Organizational Unit and click the check mark

Create an Organizational Unit

Step 3) The New Organizational Unit will displayed in both the Overview and Detail screen areas

Create an Organizational Unit

Step 4) In the details section , enter details in accordance with the Business Blueprint.

Create an Organizational Unit

Step 5) Click the Save the Button. The Overview Area will also change as follows

Create an Organizational Unit

Imp Note: Create mode can only be used for a new root organizational unit. To create additional organizational units within the structure, change mode is used.

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How to create an Org Unit within Existing Structure

Step 1) In the SAP command prompt , Enter transaction PPOME

Create an Org Unit within Existing Structure

Step 2) In the next SAP screen, click the Create an Org Unit within Existing Structure button.

Step 3) In the next SAP screen, Enter the start date of the new organizational unit.

Create an Org Unit within Existing Structure

Step 4) Next , search for the organizational unit to which new organizational unit will be added. Enter the name of the organizational unit and click find.

Create an Org Unit within Existing Structure

Step 5) In the results window , double click on the desired result.

Create an Org Unit within Existing Structure

Step 6) The selected organizational unit will be displayed in the overview section. Select the target org unit and click create.

Create an Org Unit within Existing Structure

Step 7) The next SAP pop-up window enables you to choose the relationship between the existing Org Unit and the one that you are creating. In this case, click “Is the Line Supervisor of”

Create an Org Unit within Existing Structure

Step 8) In the details section , give information of the new organizational unit you are creating and Click the save button.

Create an Org Unit within Existing Structure

Step 9) In the overview section , you will notice that the subordinate Org Unit (‘Demo’) has now been added underneath the higher-level Org Unit

Create an Org Unit within Existing Structure

FAQs

All three open the Organization and Staffing transaction: PPOCE is used to create, PPOME to change, and PPOSE to display the organizational plan. They share the same Object Manager and Work Area layout.

The interface has the Search Area and Selection Area (within the Object Manager), plus the Overview Area and Detail Area (within the Work Area). Together they let you find, select, view, and edit OM objects on one screen.

Create mode (PPOCE) is used only for a new root organizational unit. To add organizational units within an existing structure, use change mode (PPOME) and define the relationship to the higher-level unit.

AI can suggest where new organizational units fit in the hierarchy, recommend the correct relationship type, pre-fill details, and detect duplicate or orphaned units, making the Organization and Staffing transaction faster to use.

Yes. AI can read an org chart or spreadsheet, map it to organizational units and reporting relationships, and produce the steps or data needed to build the structure in SAP, which consultants then review and load.

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