In this tutorial, we will learn

  • How To create a New General Ledger Account
  • How to Display Changes in G/L Account Master
  • How to Block or Delete a G/L Account

How To create a New General Ledger Account

Step 1) Enter Transaction FS00 into the SAP command prompt  , click execute.

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

In the Edit G/L Account Screen

  1. Enter G/L Account no.
  2. Company Code
  3. Click Create.

Note , SAP provides you an option to  create a GL account with reference to another GL account. More on this later in the tutorial.

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

Step 2) In the next screen

  1. Enter Account Group
  2. As per the type of G/L Account you are creating select either the P&L Statement Acct or the Balance Sheet Account radio button.
  3. In the Short Text field, enter a short description for the new GL account.
  4. In the G/L Acct Long Text field, enter a detailed description for the new GL account.

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

Step 3) Click on the Create/Bank/Interest tab.

Step 4) In the Field Status Group, select a GL field status group

Step 5) Click Save . A new G/L Account is created.

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

In case you choose to create a new SAP G/L account with reference to a template

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

Step 1) Enter a reference G/L account no. and Company

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

Step 2) Change the Short Text and G/L acct long text.

Step 3) Validate the other information on the Type/description and Create/bank/interest tabs .

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

Step 4) Click Save to create the G/L Account.

How to Display Changes in G/L Account Master

Step 1) Enter the Transaction Code FS04 in the SAP Command Field

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

Step 2) In the next screen, Enter the Following

  1. Enter the G/L Account Number
  2. Enter the Company Code

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

Step 3) In the next screen , Select the Field from the list of Changed Fields

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

Step 4) In the next screen, List is generated with New Value and Old Value of the field

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

How to Block or Delete a G/L Account

Step 1) Enter Transaction Code FS00 in SAP Command Field

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

Step 2) In the next screen

  1. Enter the G/L Account you want to block or delete
  2. Enter the Company Code

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

For Blocking

Step 3) In the next step , Press the Block button

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

Step 4) In the next screen, you have the blocking options for the G/L Accounts

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

For Deleting

Step 5) In the next step , Press the Mark for deletion button

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00

Step 6) In the next screen, you have the deletion options for the G/L Accounts

GL Account in SAP Tutorial: Create, Display, Block & Delete FS00