--- description: Congratulation! We now start with Test Execution phase. While your team works on the assigned tasks, you need to monitor and control their work activity. title: Test Monitoring & Control in Software Testing image: https://www.guru99.com/images/test-monitoring-control-in-software-testing.png --- [Skip to content](#main) **⚡ Smart Summary** Test Monitoring and Test Control keep a testing project on course by measuring actual progress against the plan and then acting on what the numbers reveal, protecting cost, schedule, resources and quality. * 🔘 **Definition:** Test Monitoring tracks testing activity, gathers test metrics and feeds progress back to the team and the stakeholders. * ☑️ **Control actions:** Test Control reprioritises tests, revises the schedule and reorganises the test environment once monitoring exposes a deviation. * ✅ **Four parameters:** Cost, schedules, resources and quality are the parameters a Test Manager watches throughout test execution. * 🧪 **Four-step routine:** Create a monitoring plan, update progress records, analyse the record and adjust, then produce the progress report. * 🛠️ **Plan first:** A monitoring plan fixes which metrics are collected, how often they are collected, and the criteria for declaring a delay. * 📊 **Best practices:** Standard processes, written meeting decisions and a proactive stance on issues keep monitoring effective. [ Read More ](javascript:void%280%29;) ![Test Monitoring and Test Control in Software Testing](https://www.guru99.com/images/test-monitoring-control-in-software-testing.png) ## What is Test Monitoring? **Test Monitoring** in test execution is a process in which the testing activities and testing efforts are evaluated in order to track current progress of testing activity, finding and tracking test metrics, estimating the future actions based on the test metrics and providing feedback to the concerned team as well as stakeholders about current testing process. Monitoring is one of the core duties of [test management](https://www.guru99.com/test-management.html): it turns everyday testing activity into numbers a Test Manager can act on. ## What is Test Control? **Test Control** in test execution is a process of taking actions based on results of the test monitoring process. In the test control phase, test activities are prioritized, test schedule is revised, test environment is reorganized and other changes related to testing activities are made in order to improve the quality and efficiency of future testing process. Monitoring and control are two halves of one loop — monitoring supplies facts, control changes the plan: | **Aspect** | **Test Monitoring** | **Test Control** | | ---------- | --------------------------------------------- | ------------------------------------------------ | | Purpose | Measure and report what is actually happening | Change what happens next | | Output | Test metrics and a progress report | Revised priorities, schedule or environment | | Nature | Observation, no intervention | Corrective and guiding action | | Trigger | Runs continuously during test execution | Triggered by a deviation that monitoring exposes | Congratulations! We now start with **Test Execution** phase. While your team works on the assigned tasks, you need to monitor and control their work activity. In the [Test Management Phases](https://www.guru99.com/test-management-phases-a-complete-guide-for-testing-project.html) tutorial, we briefly introduced Test Monitoring and Control. In this tutorial, you will learn it in detail. ## Why do we monitor? This small example shows you why we need to monitor and control test activity. After finishing the[ Test Estimation ](https://www.guru99.com/an-expert-view-on-test-estimation.html)and test planning, the management board agreed with your plan and the milestones are set as per the following figure. [](https://www.guru99.com/images/TestManagement/testmanagement%5Farticle%5F2%5F5%5F1.jpg) You promised to finish and deliver all test artifacts of the Guru99 Bank[ Testing ](https://www.guru99.com/software-testing.html)project as per above milestones. Everything seems to be great, and your team is hard at work. But after 4 weeks, things are not going as per plan. The task of “Making Test specification” is **delayed by** **4** working days. It has a cascading effect and all succeeding tasks are delayed. [](https://www.guru99.com/images/TestManagement/testmanagement%5Farticle%5F2%5F5%5F2.jpg) You **missed** the milestone as well the overall project deadline. As a consequence, your project fails and your company loses the customer trust. You must take full responsibility for the project’s failure. [](https://www.guru99.com/images/TestManagement/testmanagement%5Farticle%5F2%5F5%5F3.jpg) Take a look the project progress, can you answer your boss’s question **Why did you miss the deadline?** I forgot to monitor and control the project progress My team member did not work well I don’t know why. **Correct** You miss the deadline because you forgot to monitor and control the project progress. You should review the plan and actual schedule. You will figure out that the delay happened in the very first task itself (Make Test specs). This delay accumulated in the succeeding tasks. Had you monitored the project carefully, you could have detected this issue early and find a solution to solve it. **Incorrect** No matter how much and carefully we plan, something will go wrong. We need to actively monitor the project to * **Early detect** and react appropriately to deviations and changes to plans * Let’s you communicate to stakeholders, sponsors, and team members **exactly** where the project stands and **determine** how closely your initial plan of action resembles reality * It will be helpful for the Manager to know whether the project is going on the **right track** according to the project goals. Allows you to make the necessary adjustments regarding resources or your budget. Project monitoring helps you avoid disasters. **Monitoring can be compared to checking the gas gauge in your car as you drive. It helps you see how much gas left in the tank, monitoring your project helps you avoid running out of gas before you reach your goal.** ### RELATED ARTICLES * [Test Management Process in Software Testing ](https://www.guru99.com/test-management-phases-a-complete-guide-for-testing-project.html "Test Management Process in Software Testing") * [How to Select Best Automation Testing Tool? ](https://www.guru99.com/testing-automation-why-right-tools-are-necessary-for-testing-success.html "How to Select Best Automation Testing Tool?") * [5 Steps to Master Team Management Skills ](https://www.guru99.com/how-not-knowing-people-skills-blocks-your-success-as-test-manager.html "5 Steps to Master Team Management Skills") * [Top 20 QA Manager / Test Lead Interview Questions (2026) ](https://www.guru99.com/top-20-test-manager-interview-questions.html "Top 20 QA Manager / Test Lead Interview Questions (2026)") ## What do we monitor? Monitoring lets you compare your original plan with your progress so far, and implement changes where necessary to complete the project successfully. In your project, as the Test Manager, you should monitor the four key parameters shown below. [](https://www.guru99.com/images/TestManagement/testmanagement%5Farticle%5F2%5F5%5F4.png) ### Cost | [](https://www.guru99.com/images/TestManagement/testmanagement%5Farticle%5F2%5F5%5F5.jpg) | Costs are an important aspect of project monitoring and control. **You have to estimate and track basic cost information for your project**. Having accurate project estimates and a robust project budget is necessary to deliver project within the decided budget. Suppose, your boss has agreed to fund the project with $100,000\. You must keep an eye on the actual costs while the project is being implemented. As mentioned in [Test estimation](https://www.guru99.com/an-expert-view-on-test-estimation.html) article, there’s a ton of project activities which need money. You have to monitor and manage the project budget in order to control all that activities. Without monitoring the project cost, the project will most likely never be delivered on-budget. | | ----------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | ### Schedules How can you work without a schedule? It can be compared to driving your car but without any idea of how long it takes you get to the destination. No matter how big or small is the size & scope of your project, you must prepare a project schedule. The schedule tells you * When should each activity be done? * What has already been completed? * The sequence in which things need to be finished. Here is an example of project schedule You assigned a Team member to a Task: Executing the Integration Cases of Guru99 Bank website. This task should be finished in one week. You can create a schedule as given below [](https://www.guru99.com/images/TestManagement/testmanagement%5Farticle%5F2%5F5%5F6.png) ### Resources As mentioned in previous articles, **resources** are all the things required to carry out the project tasks — people or equipment. A lack of resources can affect project progress. The truth is that not everything happens as planned: employees leave, the project budget may be cut, or the schedule gets pushed. Monitoring resources will help you detect any resource crunch early and find a solution to deal with it. ### Quality Quality monitoring involves monitoring the results of specific **work products** (like [test case](https://www.guru99.com/test-case.html) suite, test execution log), to evaluate whether it meets the defined quality standards. In case results do not meet [quality standards](https://www.guru99.com/software-quality-software-engineering.html), you need to identify a potential resolution. **Example:** Suppose that you monitored and controlled the project progress very well. Finally, you delivered the product at the deadline. The project seems to be successful. But two weeks after delivery, you got this feedback from the customer. [](https://www.guru99.com/images/TestManagement/testmanagement%5Farticle%5F2%5F5%5F7.jpg) **What did I do wrong?** I did nothing wrong. Maybe the customer made mistake. I forgot monitoring the quality of the project output. I don’t know why. **Incorrect** **Correct** **The critical mistake you made in this project is that you forgot monitoring the quality of the project output. Because project monitoring requires monitoring not only project schedule, but also the project quality.** ## How to monitor? As your project comes to life, keep these questions in mind: * Are you on **schedule**? If not, how far behind are you, and how can you catch up? * Are you over **budget**? * Are you still working toward the same project goal? * Are you running low on **resources**? * Are there warning signs of impending **problems**? * Is there **pressure** from management to complete the project sooner? These are just a few of the questions you should ask yourself as you monitor the progress of your project. It is important to monitor the progress of the project so you will know if adjustments need to be made to get it moving back in the right direction. To monitor project progress effectively, you should follow the following steps [](https://www.guru99.com/images/TestManagement/testmanagement%5Farticle%5F2%5F5%5F8.png) ## Step 1) Create Monitoring Plan You cannot monitor progress unless you have a plan to monitor progress with DEFINED metrics. Similar to Test Plan, Monitoring Plan is the first and one of the most important steps in progress monitoring. In the Monitoring Plan, you must plan carefully about | [](https://www.guru99.com/images/TestManagement/testmanagement%5Farticle%5F2%5F5%5F9.jpg) | **What** metrics you need to collect and measure? **When** to collect the metrics? **How** to evaluate the project’s progress via metrics? | | ----------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------ | ### What metrics need to collect and measure? In the monitoring plan, you should clearly define what metrics you need to collect and measure. As mention in previous [section](#monitor), the metrics which you need to collect * The **cost** (time, money) spent for the project so far * How much **resource** (employees, equipment) are used for the project * The status of the task (on **schedule**, behind or before the schedule) * The **quality** of the work product (Run rate/pass rate, defect metrics) ### When to collect the data? Now decide **when** or **how often** you are going to collect the data for monitoring in the monitoring plan –Weekly or monthly? Or just at the start and end of the project? As the Plan, the Guru99 Bank project will be completed in one month. In that case, we recommend you monitor the project progress **weekly** or **daily** basis. ### How to evaluate the project’s progress via metrics? In the monitoring plan, you should define the **methods** to evaluate the project’s progress via collected metrics. Some methods you can refer are * Compare the progress in plan with the actual progress that the team has made * Define the **criteria** which are used to evaluate the project’s progress. For example, if the effort to complete a task took more than **30%** effort than planed a project delay. **You can refer the template of monitoring plan** [**here**](https://docs.google.com/spreadsheets/d/1yCrOms6etyspFgOM7Ah68T1TTfEjW-ER/export?format=xls). Here is a [sample monitoring plan](https://docs.google.com/spreadsheets/d/1tSKKWryt55NgeRXZRa6MsiwTp4EIml7a/export?format=xls) for Guru99 Bank project ## Step 2) Update progress record With time, your team member will be making progress on their project task. You must track their activity as per schedule and ask them frequently update the progress information such as time spent, task status…etc. By checking these records, you can immediately see the impact on the project plan. One of the best methods to track the member progress is holding **regular meetings**. [](https://www.guru99.com/images/TestManagement/testmanagement%5Farticle%5F2%5F5%5F10.jpg) In the meeting, all members report their current status and issues if any. If a team member or members have fallen behind or have run into obstacles, formulate a plan for identifying and solving the problem. **Let’s practice with following scenario** As defined in monitoring plan, you assigned a task “Setting up Test environment” for testing website Guru99 bank to a member in your Team. His role is a Test Administrator. He has to set up the[ Test Environment ](https://www.guru99.com/test-environment-software-testing.html)in 6 days. You required him to report the current status in every team meeting. Here is an example of his record of current progress [](https://www.guru99.com/images/TestManagement/testmanagement%5Farticle%5F2%5F5%5F11.png) ## Step 3) Analyze record and make the adjustment There’re 2 sub-steps in the steps [](https://www.guru99.com/images/TestManagement/testmanagement%5Farticle%5F2%5F5%5F12.png) ### Step 3.1) Analyze In this step, you compare the progress you defined in plan with the actual progress that the team has made. By analyzing the record, you can also see how much time has been spent on individual task and the total time spent on the project overall. **Let’s move back to the report, which the Test Administrators sent you, in the previous section.** **In that report, what issue did you figure out?** Nothing wrong, it’s still good The task progress seems to be delayed I could not find any issue in that report **Incorrect** **Correct** **As per the plan, the Test Administrator must finish 100% his task on 6th day. However, as per current status, it is 3rd day (50% time schedule), but he just finished 20% of the task. As a result the task may be delayed and miss the deadline. Therefore, this issue can affect to the overall project.** By tracking and analyzing the project progress, you can early detect any issue which may happen to the project, and you can find out the solution to solve that issue. ### Step 3.2) Adjustment Make the necessary adjustments keep your project on track. Reassign tasks, modify schedules, or reassess your goals. This will help you keep moving toward the finish line. **In the above example, you found issues in the task “Setting up Test Environment”** **What should you do?** Modify the schedules Do nothing Modify project goals Ask support from other team member to speed up the task **Incorrect** **Correct** **As a Test Manager, you may face similar situation several times. There are a ton of solutions to solve this issue, and you may have your own solution.** **In above case, we recommend you choose the solution – Ask support from other team member to speed up the task. Some other the solution such as modify the schedules or do nothing may affect the overall project. They are not the best solution** ## Step 4) Produce the report | [](https://www.guru99.com/images/TestManagement/testmanagement%5Farticle%5F2%5F5%5F13.jpg) | If your boss asks you about the current project **progress**, **whether** the progress is **behind** or **ahead** the schedule, what will you answer? You need to prepare progress report of the project. Using the report is a good option to share the overall project progress with team members or the Management Board. It is also a useful way to show your boss whether the project is on track. You can use some template reports to ensure the progress data is presented **consistently** and **clearly**. This article includes [the report template](https://docs.google.com/document/d/1Wzr1iSJ7oMnBlwtSLPXbYtykDC4cnQ-s/export?format=doc) which you can refer. Also, check a [sample report](https://drive.google.com/uc?export=download&id=1rqzZ1Ny8VdNuWoiXiHyKHWlQEnxCrOAi) for Guru99 Banking project as reference | | ------------------------------------------------------------------------------------------ | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | ## Best Practices in Test Monitoring and Control * **Follow the standards:** One important consideration of project planning is to ensure standardization. It means that all the project activities must follow the standard process guideline. Standardized processes, tools, templates, and measurement values make analysis easy, facilitate easy communications, and help the project team members understand the situation better. * **Documentation:** What will happen if you do not write down any discussion or decision in a document? You may forget them and lose many things. You should write down discussions and decisions at the appropriate place, and establishing a formal documentation procedure for meetings. Such documentation helps you to resolve issues of miscommunication or misunderstandings among the project team. * **Proactivity:** Issues occur in all projects. The important thing is that you have to adopt a proactive approach to solve issues and problems that arise during project execution. Such issues could be budget, scope, time, quality, and human resources ## FAQs ⚡ Who is responsible for test monitoring and test control? The Test Manager or Test Lead owns both activities. Testers supply the raw data — time spent, tests run, defects raised — while the manager interprets the metrics, decides the control action and reports upward to the project manager and stakeholders. 📄 How does a test progress report differ from a test summary report? A progress report is issued repeatedly during test execution and exists to trigger control actions. A test summary report is written once at the end of a test level and evaluates whether the exit criteria were met. One steers; the other concludes. 🎯 How do exit criteria relate to test monitoring? Exit criteria give monitoring its finish line. Metrics such as pass rate, coverage and open defect counts are compared against the agreed thresholds, and the project only leaves a test level when those thresholds are satisfied or formally waived. 🔁 How does monitoring work in Agile sprints? The cadence shortens rather than disappears. The daily stand-up replaces the weekly meeting, the burndown chart replaces the Gantt view, and the sprint review acts as the report. A [Scrum Master](https://www.guru99.com/scrum-master-training.html) usually surfaces the blockers. 🤖 Can AI predict schedule slippage from test progress data? Machine learning models trained on historical effort and defect data can flag a task whose burn rate is trending toward a miss, often days before a human notices. Treat the forecast as an early warning, not a decision — the control action stays yours. 🧠 Does GitHub Copilot help with monitoring dashboards and reports? Yes, for the plumbing. [Copilot](https://github.com/features/copilot) writes the queries, chart code and report boilerplate that turn raw execution logs into a dashboard. It cannot decide which metrics matter for your project, so define those in the monitoring plan first. 🧰 Which tools support test monitoring and control? Most teams combine a scheduling tool with a [test management tool](https://www.guru99.com/best-test-management-tools.html) that reports run and pass rates automatically, plus a bug tracker such as [MantisBT](https://www.guru99.com/mantis-bug-tracker-tutorial.html). Spreadsheet templates remain adequate for small projects. 📉 Is test monitoring the same as defect tracking? No. Defect tracking follows individual bugs through their lifecycle and feeds one quality metric into monitoring. Monitoring is broader: it also watches cost, schedule and resources. [Defect triage](https://www.guru99.com/bug-defect-triage.html) is a control action, not the monitoring itself. #### Summarize this post with: ChatGPT Perplexity Grok Google AI **Stay Updated on AI** **Get Weekly AI Skills, Trends, Actionable Advice.** ##### Sign up for the newsletter Subscribe for Free You have successfully subscribed. 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