---
description: In this tutorial, you will learn how to log in using SAP Frontend, SAP GUI (Graphical User Interface) & Navigation like SAP Easy Access, Menu Bar, Standard Tool Bar, Status Bar and Function Keys.
title: SAP Logon – GUI Tutorial
image: https://www.guru99.com/images/sap-logon-gui.png
---

 

[Skip to content](#main) 

**⚡ Smart Summary**

SAP GUI, launched through SAP Logon, starts a user session on a chosen SAP server. This overview explains logging in with the SAP frontend and navigating the Easy Access menu, toolbars, status bar, function keys, and help.

* 🖥️ **SAP Logon:** SAP Logon is client-side software used to open sessions on different SAP environments.
* 🔑 **Login:** Double-click a SAP Logon entry, then enter client, user, and password to sign in.
* 🧭 **Easy Access:** The SAP Easy Access menu is the entry point for the user and SAP standard menus.
* 🧰 **Toolbars:** The standard, application, and menu toolbars provide the main navigation controls.
* 📊 **Status Bar:** The status bar shows system messages, the transaction code, and server details.
* ⌨️ **Function Keys:** Function keys such as F1 for help and F4 for possible entries speed navigation.
* 🤖 **Automation:** AI copilots and scripting increasingly assist navigation and data entry in SAP GUI.

[ Read More ](javascript:void%280%29;) 

![SAP GUI and SAP Logon Tutorial](https://www.guru99.com/images/sap-logon-gui.png)

## What is SAP Logon?

SAP Logon is used initiate a user session in a desired SAP Server. The same SAP Logon pad can be used to login into different SAP ERP environments. SAP Logon is a client side software usually used by Consultants, developers and end-users

Following Video will take you through the various screen elements observed in the SAP – Graphical User Interface (GUI)

Click [here](https://www.guru99.com/faq#faq1) if the video is not accessible   

## How to log in using SAP Frontend?

**Step 1) Click in the SAP logon PAD**

To access SAP, double click in the SAP logon PAD.

[](https://www.guru99.com/images/sap/2010/12/sap%5Flogon%5F1.png)

**Step 2) Check the server list**

You are shown a list of servers that you could log into right now there is only one server. But you see multiple servers like one for production, one for [Testing](https://www.guru99.com/software-testing.html) one for development.

[](https://www.guru99.com/images/sap/2010/12/sap%5Flogon%5F2.png)

**Step 3) Click the Log On Button**

Select the server and click the Log On Button. In the next screen, enter your user id and password. You are taken to Sap’s easy access menu

[](https://www.guru99.com/images/sap/2010/12/sap%5Flogon%5F3.png)

**Step 4) See the menu bar**

At the top, you will see the menu bar. Next you will see the standard tool bar where you options to Print , Save Find , Scroll etc

[](https://www.guru99.com/images/sap/2010/12/sap%5Flogon%5F4.png)

**Step 5) View or maintain any data in SAP**

To view or maintain any data in [SAP](https://www.guru99.com/sap-training-hub.html) or access different business process you need to know the corresponding transaction. Every transaction has a unique code.

[](https://www.guru99.com/images/sap/2010/12/sap%5Flogon%5F5.png)

For example, transaction number to maintain a PA data is PA30

**Step 6) Access the transaction**

To access the transaction, in the command prompt enter PA30 and hit enter. If you notice the title bar changes in accordance with the transaction, you are currently in.

[](https://www.guru99.com/images/sap/2010/12/sap%5Flogon%5F6.png)

**Step 7)** Go back to the initial screen.

To go back to the initial screen click the back button

Alternatively, if you do not remember the transaction code, a tree is provided with all the transaction available.

Navigate in the tree. Double click in the corresponding transaction. Suppose you do not want to navigate so much to access a transaction, right click on it and select Add to favorites

[](https://www.guru99.com/images/sap/2010/12/sap%5Flogon%5F7.png)

The transaction is added to your favorites. At the bottom of a screen you will notice Message Bar. This Bar has three colors

* **Red –** for errors
* **Yellow –** for warnings
* **Green –** for success

[](https://www.guru99.com/images/sap/2010/12/sap%5Flogon%5F8.png)

If you double click on the bar, detailed information of the message is reflected

At the bottom, you will see various system related information like the client or the program you are currently in.

To get help in SAP, select on the corresponding screen element and press F1

Suppose, I want help on command prompt, pressing F1 gives me a very detailed help document.

That’s it to the SAP GUI

## SAP GUI Navigation

When you logon to SAP or you open a new session- you will see the following screen

[](https://www.guru99.com/images/sap/2010/12/sap-navigation.jpg)

Lets look into the various screen elements-

## SAP User Menu

The SAP User Menu is tailored to the user’s specific needs. It includes all transactions relevant to a user, grouped under relevant folders

[](https://www.guru99.com/images/sap/2010/12/sap-navigation1.jpg)

## SAP Easy Access Menu

The SAP Easy Access Menu includes all transactions offered by SAP, grouped in folders according to [SAP modules](https://www.guru99.com/sap-modules.html) (FI/CO, MM, etc.). It is not tailored to the user’s specific needs

[](https://www.guru99.com/images/sap/2010/12/sap-navigation2.jpg)

## SAP Menu Bar

The SAP Menu Bar **CHANGES** from one screen to another. You follow a **menu path** to access a function or a transaction.

[](https://www.guru99.com/images/sap/2010/12/sap-navigation3.jpg)

## SAP Standard Tool Bar

The SAP Standard Toolbar does **NOT** change from one transaction to another. You can use the SAP Standard Toolbar to execute various functions.

* Buttons available are enabled
* Buttons not available are disabled
* In the “Transaction Box”, you can directly access a transaction, without using the SAP Menu, by entering the transaction code

[](https://www.guru99.com/images/sap/2010/12/sap-navigation4.jpg)

General Icons and their Description  
[](https://www.guru99.com/images/sap/2010/12/sap-navigation5.jpg)

> Hint: You open a maximum of 6 different SAP session at a time

## SAP Application Toolbar

The SAP Application Toolbar **CHANGES** from one screen to another.

[](https://www.guru99.com/images/sap/2010/12/sap-navigation6.jpg)

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## SAP Status Bar

The SAP Status Bar does **NOT** change from one screen to another. It tells you **WHERE** you are in SAP:

* Which environment you are using (Production , Development , Quality).
* In which session you are in (as you can open up to 6 sessions).
* What client you are using.

[](https://www.guru99.com/images/sap/2010/12/sap-navigation7.jpg)

 Clicking on [](https://www.guru99.com/images/sap/2010/12/sap-navigation9.jpg) button gives more information –

[](https://www.guru99.com/images/sap/2010/12/sap-navigation8.jpg)

## SAP Function Keys

Functions keys are just another way of navigating around SAP. The availability of function keys **CHANGES** from one screen to another While in a transaction , right click on your mouse , you will see a list of function keys available

[](https://www.guru99.com/images/sap/2010/12/sap-navigation10.jpg)

## How to get HELP in SAP

More often than not while using SAP you will need **HELP.** You can access in-built SAP Help functionality for **ANY screen element** (like text fields , buttons ,labels etc ) for **ANY SAP Screen** In this training , we will assume you need help for the following field –

[](https://www.guru99.com/images/sap/2010/12/sap-help.jpg)

You can access help in three different ways

1. Clicking on the “Help” button.[](https://www.guru99.com/images/sap/2010/12/sap-help1.jpg)
2. Right-clicking on your mouse and selecting “Help”.
3. Pressing the F1 button on your keyboard.

A Performance Assistance Screen Opens-

[](https://www.guru99.com/images/sap/2010/12/sap-help3.jpg)

**1.** It gives you information on how to fill the specific field on screen

**2**. Clicking on Technical Information Button gives you information like program name , table name and other technical details which comes in very handy at times

[](https://www.guru99.com/images/sap/2010/12/sap-help4.jpg)

**3.** Clicking on portal button gives you access to the online SAP Library available via the internet.

[](https://www.guru99.com/images/sap/2010/12/sap-help5.jpg)

## FAQs

🆓 What is the difference between SAP GUI and SAP Fiori?

SAP GUI is the classic desktop interface for transactions, while SAP Fiori is the modern, role-based web interface. Fiori runs in a browser and is the standard experience in SAP S/4HANA.

🔤 How do you display transaction codes in the SAP menu?

Open the menu bar and choose Extras then Settings, then enable Display Technical Names. See the guide on [how to display technical names](https://www.guru99.com/how-to-display-technical-names-in-sap.html) for the exact steps.

ℹ️ What does the F1 key do in SAP GUI?

F1 opens field help, explaining the selected field and its purpose. F4 shows possible entries for a field, and F3 goes back. These function keys speed everyday navigation.

🤖 Can AI assistants work inside SAP GUI?

Yes. AI copilots and GUI scripting can read screens, prefill fields, and guide users through transactions. SAP Joule and third-party bots increasingly automate repetitive GUI tasks.

🧠 How is AI changing the SAP user interface?

[artificial intelligence](https://www.guru99.com/artificial-intelligence-tutorial.html) is shifting SAP toward conversational, Fiori-based experiences where users ask questions in natural language, receive recommendations, and let assistants complete routine steps automatically.

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