--- description: Background: Debit Memo Request is a sales document used in sales document processing to request a debit memo for a customer. Example scenario, a debit memo would be created when price calculated is l title: How To Create Debit Memo in SAP image: https://www.guru99.com/images/sap-create-debit-memo-note.png --- [Skip to content](#main) **⚡ Smart Summary** Debit memo creation in SAP raises a debit memo request that charges a customer more when they were undercharged. This resource explains what a debit memo is, how it differs from a credit memo, and how to create one. * 💳 **Debit Memo Meaning:** A debit memo request is a sales document used to charge a customer an extra amount. * ⌨️ **VA01 Transaction:** A debit memo request is created in transaction VA01 using the “Debit Memo Request” order type. * 🎯 **Typical Reason:** It is raised when a customer was undercharged, for example because the wrong rate was applied. * 🔒 **Billing Block:** A debit memo can be blocked for review, and it is processed only after approval. * 🔁 **Debit vs Credit:** A debit memo increases the customer’s charge, while a credit memo reduces it. * 🛡️ **Result:** After saving, SAP creates a debit memo request that is later billed as a debit memo. [ Read More ](javascript:void%280%29;) ![Create Debit Memo in SAP]() ## What Is a Debit Memo in SAP SD? A debit memo is a document that increases the amount a customer owes. In SAP Sales and Distribution, the process starts with a debit memo request, which is a sales document created to request that extra charge. When the request is billed, it becomes a debit memo that raises the customer’s receivable. Debit memos are typically raised to correct an undercharge. A common example is when the price calculated on the original invoice was too low because the wrong rate was selected, so the customer needs to be charged the difference. To keep control, a debit memo request can be blocked with a billing block, so that it is checked and approved before it is processed. Only after approval, when the block is removed, can the request be billed. This makes the debit memo a controlled way to correct billing without editing the original invoice, and it keeps a clear audit trail of why the extra charge was raised. ## Debit Memo vs Credit Memo in SAP Debit memos and credit memos are opposite corrections in SAP billing. Both fix an amount after the original invoice, but they move the customer’s balance in different directions, so it is important to choose the right one. | Basis of comparison | Debit memo | Credit memo | | ------------------- | ------------------------- | ------------------------------------------ | | Effect on customer | Charges the customer more | Refunds or reduces the charge | | Typical reason | Customer was undercharged | Customer was overcharged or returned goods | | Request order type | Debit Memo Request (L2) | Credit Memo Request (G2) | | Created in | VA01 | VA01 | | Result of billing | Increases the receivable | Decreases the receivable | In short, use a debit memo when the customer should pay more, and a credit memo when the customer should pay less. Both are created in VA01 with the matching request order type and then billed. The choice also affects accounting: a debit memo posts an additional receivable to the customer account, whereas a credit memo posts a reduction, so finance can reconcile both against the original invoice. ## Steps to Create Debit Memo Follow these steps to create a debit memo request in transaction VA01, with reference to a sales order. **Step 1)** Enter the T-code. 1. Enter T-code VA01 in the command field. 2. Enter the order type “Debit Memo Request”. 3. Enter the Sales Organization, Distribution Channel, and Division in the sales organization tab. 4. Click on the “Create with Reference” button. [](https://www.guru99.com/images/sap/2012/11/1a.jpg) **Step 2)** Enter the sales order number. 1. Enter the Sales Order number for reference to create the debit memo request in the order tab of the pop-up window. 2. Click on the Copy button. [](https://www.guru99.com/images/sap/2012/11/2a5.jpg) **Step 3)** Create the debit memo request. 1. Enter the Purchase order number. 2. Enter the Billing Block (the reason for the debit memo). 3. Enter the Pricing Date (the date on which the condition records are accessed). 4. Enter the Billing Date. 5. Enter the Target quantity (the quantity for which you are creating the debit memo). [](https://www.guru99.com/images/sap/2012/11/3a4.jpg) **Step 4)** Click on the Save button. Click on the Save ![Save button]() button. A message “Debit Memo Request 700000 has been saved” is displayed. [](https://www.guru99.com/images/sap/2012/11/4a.jpg) ### RELATED ARTICLES * [How to Create Customer Number Range in SAP with XDN1 ](https://www.guru99.com/create-customer-number-range-for-sales-and-assign-to-customer-account-groups.html "How to Create Customer Number Range in SAP with XDN1") * [Material Listing & Exclusion: SAP VB01 ](https://www.guru99.com/all-about-material-exclusion-inclusion-listing.html "Material Listing & Exclusion: SAP VB01") * [CS01: How to Create Bill of Material (BoM) in SAP SD ](https://www.guru99.com/how-to-create-bill-of-materials.html "CS01: How to Create Bill of Material (BoM) in SAP SD") * [Condition Exclusion Group in SAP using Tcode OV31 ](https://www.guru99.com/all-about-condition-exclusion-group.html "Condition Exclusion Group in SAP using Tcode OV31") ## When Is a Debit Memo Used? Common Scenarios A debit memo is useful whenever a customer needs to be charged again after the original invoice. The most common scenarios include: * **Price undercharge:** The original invoice used a rate that was too low, so the difference must be billed. * **Missed charges:** A freight, surcharge, or handling fee was left off the first invoice. * **Quantity correction:** The customer was billed for less than was agreed and owes the balance. * **Interest or penalties:** A late-payment charge or an agreed penalty needs to be raised. * **Contract adjustments:** A price increase agreed after invoicing applies to a delivered quantity. In each case, the debit memo request captures the extra amount and the reason, and a billing block ensures the charge is reviewed before the customer is billed. Documenting the scenario on the request also helps auditors understand why the customer’s balance changed after the first invoice was issued. ## FAQs 🏷️ What is the order type for a debit memo request in SAP? The standard order type for a debit memo request is L2\. You enter it in VA01 when creating the request. When the L2 request is billed, SAP produces a debit memo that increases the customer’s receivable. 🔒 What is a billing block on a debit memo? A billing block holds the debit memo request so it cannot be billed until it is reviewed. It gives a manager the chance to check the reason and amount. Once approved, the block is removed and the request can be billed. 📄 Can a debit memo be created without a sales order? Yes. A debit memo request can be created with reference to a sales order or billing document, or directly without a reference. Creating with reference copies the data forward and links the documents in the sales document flow. 🤖 Can AI detect when a debit memo is needed? Yes. AI can compare invoiced prices with contracts and rate tables, then flag undercharged invoices that may need a debit memo. This catches revenue leakage early, though a user should confirm the amount before the charge is raised. 🧠 How can AI reduce billing errors that lead to debit memos? AI can validate pricing, taxes, and discounts before an invoice is posted, so undercharges are caught up front. Fewer errors mean fewer debit memos later, while finance still reviews any exception the model highlights. #### Summarize this post with: ChatGPT Perplexity Grok Google AI **Stay Updated on AI** **Get Weekly AI Skills, Trends, Actionable Advice.** ##### Sign up for the newsletter Subscribe for Free You have successfully subscribed. Please check your inbox. ![AI-Newsletter]() Chosen by over **350,000+** professionals [Scroll to top ](#wrapper)Scroll to top × Toggle Menu Close Search for: Search ```json {"@context":"https://schema.org","@graph":[{"@type":"Organization","@id":"https://www.guru99.com/#organization","name":"Guru99","sameAs":["https://www.facebook.com/Guru99Official","https://twitter.com/guru99com"],"logo":{"@type":"ImageObject","@id":"https://www.guru99.com/#logo","url":"https://www.guru99.com/images/guru99-logo-v1-150x59.png","contentUrl":"https://www.guru99.com/images/guru99-logo-v1-150x59.png","caption":"Guru99","inLanguage":"en-US"}},{"@type":"WebSite","@id":"https://www.guru99.com/#website","url":"https://www.guru99.com","name":"Guru99","publisher":{"@id":"https://www.guru99.com/#organization"},"inLanguage":"en-US"},{"@type":"ImageObject","@id":"https://www.guru99.com/images/sap-create-debit-memo-note.png","url":"https://www.guru99.com/images/sap-create-debit-memo-note.png","width":"700","height":"250","caption":"SAP: Create Debit Memo / Note","inLanguage":"en-US"},{"@type":"BreadcrumbList","@id":"https://www.guru99.com/create-debit-memo.html#breadcrumb","itemListElement":[{"@type":"ListItem","position":"1","item":{"@id":"https://www.guru99.com","name":"Home"}},{"@type":"ListItem","position":"2","item":{"@id":"https://www.guru99.com/sap-sd","name":"SAP - SD"}},{"@type":"ListItem","position":"3","item":{"@id":"https://www.guru99.com/create-debit-memo.html","name":"How To Create Debit Memo in SAP"}}]},{"@type":"WebPage","@id":"https://www.guru99.com/create-debit-memo.html#webpage","url":"https://www.guru99.com/create-debit-memo.html","name":"How To Create Debit Memo in SAP","dateModified":"2026-07-07T17:36:24+05:30","isPartOf":{"@id":"https://www.guru99.com/#website"},"primaryImageOfPage":{"@id":"https://www.guru99.com/images/sap-create-debit-memo-note.png"},"inLanguage":"en-US","breadcrumb":{"@id":"https://www.guru99.com/create-debit-memo.html#breadcrumb"}},{"@type":"Person","@id":"https://www.guru99.com/author/jessica","name":"Jessica Blake","description":"I'm Jessica Blake, an SAP Consultant, dedicated to helping businesses achieve their goals with expert SAP guidance.","url":"https://www.guru99.com/author/jessica","image":{"@type":"ImageObject","@id":"https://www.guru99.com/images/jessica-blake-author.png","url":"https://www.guru99.com/images/jessica-blake-author.png","caption":"Jessica Blake","inLanguage":"en-US"},"worksFor":{"@id":"https://www.guru99.com/#organization"}},{"articleSection":"SAP - SD","headline":"How To Create Debit Memo in SAP","description":"Background: Debit Memo Request is a sales document used in sales document processing to request a debit memo for a customer. Example scenario, a debit memo would be created when price calculated is l","keywords":"sap-sd, sap","speakable":{"@type":"SpeakableSpecification","cssSelector":[".entry-title",".summary"]},"@type":"Article","author":{"@id":"https://www.guru99.com/author/jessica","name":"Jessica Blake"},"dateModified":"2026-07-07T17:36:24+05:30","image":{"@id":"https://www.guru99.com/images/sap-create-debit-memo-note.png"},"copyrightYear":"2026","name":"How To Create Debit Memo in SAP","subjectOf":[{"@type":"HowTo","name":"How To Create Debit Memo in SAP","description":"Debit Memo Request is a sales document used in sales document processing to request a debit memo for a customer.","step":[{"@type":"HowToStep","name":"Step 1) Enter T-code VA01","text":"In the first step, Enter in Order Type Debit Memo Request.","image":{"@type":"ImageObject","url":"https://cdn.guru99.com/images/sap/2012/11/1a.jpg"},"url":"https://www.guru99.com/create-debit-memo.html#step1"},{"@type":"HowToStep","name":"Step 2) Enter Sales Order no","text":"Enter Sales Order no for references to create demo memo request in order tab of pop up window.","image":{"@type":"ImageObject","url":"https://cdn.guru99.com/images/sap/2012/11/2a5.jpg"},"url":"https://www.guru99.com/create-debit-memo.html#step2"},{"@type":"HowToStep","name":"Step 3) Create Debit Memo Request","text":"Enter Purchase order no. Enter Billing Block(Reason for debit memo).","image":{"@type":"ImageObject","url":"https://cdn.guru99.com/images/sap/2012/11/3a4.jpg"},"url":"https://www.guru99.com/create-debit-memo.html#step3"},{"@type":"HowToStep","name":"Step 4) Click on save button.","text":"A message Debit Memo Request 700000 has been saved is displayed.","image":{"@type":"ImageObject","url":"https://cdn.guru99.com/images/sap/2012/11/4a.jpg"},"url":"https://www.guru99.com/create-debit-memo.html#step4"}]},{"@type":"FAQPage","mainEntity":[{"@type":"Question","name":"What is the order type for a debit memo request in SAP?","acceptedAnswer":{"@type":"Answer","text":"The standard order type for a debit memo request is L2. You enter it in VA01 when creating the request. When the L2 request is billed, SAP produces a debit memo that increases the customer's receivable."}},{"@type":"Question","name":"What is a billing block on a debit memo?","acceptedAnswer":{"@type":"Answer","text":"A billing block holds the debit memo request so it cannot be billed until it is reviewed. It gives a manager the chance to check the reason and amount. Once approved, the block is removed and the request can be billed."}},{"@type":"Question","name":"Can a debit memo be created without a sales order?","acceptedAnswer":{"@type":"Answer","text":"Yes. A debit memo request can be created with reference to a sales order or billing document, or directly without a reference. Creating with reference copies the data forward and links the documents in the sales document flow."}},{"@type":"Question","name":"Can AI detect when a debit memo is needed?","acceptedAnswer":{"@type":"Answer","text":"Yes. AI can compare invoiced prices with contracts and rate tables, then flag undercharged invoices that may need a debit memo. This catches revenue leakage early, though a user should confirm the amount before the charge is raised."}},{"@type":"Question","name":"How can AI reduce billing errors that lead to debit memos?","acceptedAnswer":{"@type":"Answer","text":"AI can validate pricing, taxes, and discounts before an invoice is posted, so undercharges are caught up front. Fewer errors mean fewer debit memos later, while finance still reviews any exception the model highlights."}}]}],"@id":"https://www.guru99.com/create-debit-memo.html#schema-30960","isPartOf":{"@id":"https://www.guru99.com/create-debit-memo.html#webpage"},"publisher":{"@id":"https://www.guru99.com/#organization"},"inLanguage":"en-US","mainEntityOfPage":{"@id":"https://www.guru99.com/create-debit-memo.html#webpage"}}]} ```