--- description: Text is a small piece of formatted or unformatted text that is used to show or store information in Master data and Transaction data. title: How to create Text Type in SAP: VOTXN image: https://www.guru99.com/images/sap-votxn.png --- [Skip to content](#main) **⚡ Smart Summary** Text Type in SAP refers to a configurable container that stores formatted or unformatted notes attached to master data and transaction documents. This guide explains the VOTXN transaction, its components such as Text ID and Text Procedure, and the exact steps to create and assign Text Types within Sales and Distribution. * 📝 **Understand the concept:** Text Type is a reusable note container linked to customers, sales documents, deliveries, and billing. * ⚙️ **Use VOTXN:** Access Text Procedure configuration in the Sales and Distribution module through transaction code VOTXN. * 🧩 **Build the structure:** Create a Text Procedure first, then attach Text IDs with sequence numbers for ordered display. * 🔗 **Assign correctly:** Link the Text Procedure to the relevant customer account group to make Text Types available during data entry. * ✅ **Save and verify:** Confirm the “Data was saved” message to ensure the configuration has been written successfully. [ Read More ](javascript:void%280%29;) ![Create Text Type in SAP VOTXN]() ## What is Text Type in SAP? A Text Type in SAP is a small piece of formatted or unformatted text that is used to show or store information in master data and transaction data. For example, a temperature-sensitive material such as a medicine that requires cold storage must be kept under refrigeration. A user can configure a text field in the Sales Document with specific comments, so that during the sale of any such product the customer is informed to store the medicine in refrigeration. This particular text is known as the **Material Sales Text**. Each text item, such as “Material Sales Text” in the example above, is called a **Text Type**. It internally contains a **Text ID**, and these are configured in the _Text Types_ section. A Text Type can be defined for the following objects: * Customer * Sales document * Delivery * Billing ## How to Create a Text Type in SAP Using VOTXN The following steps walk through configuring a new Text Procedure and attaching Text IDs to it using transaction code VOTXN. **Step 1)** 1. Enter [T-code VOTXN](https://www.guru99.com/text-determination-for-sales-document-header-item.html) in the command field. 2. Select the Sales & Distribution radio button of the Customer block. 3. Click on the Change button. [](https://www.guru99.com/images/sap/2013/01/sacust.jpg) **Step 2)** 1. Select the Text Procedure node. 2. Click on the New Entries button. [](https://www.guru99.com/images/sap/2013/01/23.jpg) **Step 3)** 1. Select the Text-procedure node. 2. Enter the Text-procedure code and its description. 3. Click the Save button. [](https://www.guru99.com/images/sap/2013/01/32.jpg) **Step 4)** 1. Select Text IDs in the Text-procedure node. 2. Enter SeqNo, ID, and ID description. [](https://www.guru99.com/images/sap/2013/01/3a.jpg) **Step 5)** 1. Select Text Procedure assignment. 2. Assign the Text Procedure to a customer account group. [](https://www.guru99.com/images/sap/2013/01/41.jpg) **Step 6)** Click the Save button. A confirmation message stating “Data was saved” will be displayed. [](https://www.guru99.com/images/sap/2013/01/msg.png) ## Key Benefits of Configuring Text Types in SAP Configuring Text Types in SAP brings consistency and clarity to communication across the order-to-cash cycle. The main advantages include: * **Centralized notes:** Store standing instructions on customer, document, delivery, and billing records without modifying transaction fields. * **Reusability:** A single Text Procedure can be assigned to multiple account groups, reducing redundant setup. * **Process compliance:** Mandatory text rules ensure critical information, such as storage conditions, flows to every relevant document. * **Auditability:** Text IDs with sequence numbers create a structured log of remarks that auditors can trace easily. ## FAQs ⚡ What is the difference between a Text Type and a Text ID in SAP? A Text Type is the broader business concept assigned to an object such as a customer or document. A Text ID is the technical key inside SAP that identifies each individual note within a Text Procedure. 🚀 Which SAP modules use Text Types apart from Sales and Distribution? Text Types are also widely used in Materials Management, Finance, and Customer Service modules. They store purchase order notes, vendor remarks, accounting comments, and service ticket descriptions linked to master data and transaction records. 💡 Can a single Text Procedure be reused across multiple customer account groups? Yes. After creating a Text Procedure, it can be linked to several customer account groups through Text Procedure assignment. This avoids duplicate configuration and ensures consistent text handling across similar customer segments. 🤖 How can AI help maintain SAP Text Types more efficiently? AI tools can analyze historical text entries to suggest standardized templates, flag missing mandatory texts, and detect inconsistent wording across documents. This reduces manual review effort and supports compliant, uniform communication in SAP master data. 🧠 Can AI translate SAP Text Types into multiple languages automatically? Yes. AI-based translation services integrated with SAP can convert Text Type content into different languages on demand. This is useful for multinational organizations that maintain customer or material text in several regional languages. #### Summarize this post with: ChatGPT Perplexity Grok Google AI **Stay Updated on AI** **Get Weekly AI Skills, Trends, Actionable Advice.** ##### Sign up for the newsletter Subscribe for Free You have successfully subscribed. 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