9 BEST Temporary Office Rental Space Providers (2023)

By : Alyssa Walker Alyssa Walker
Hours Updated

Temporary office rental space providers allow businesses to rent workspaces with world-class facilities and amenities with minimum monthly costs. Buying and maintaining your own offices is often very expensive. Most conventional office spaces also lack professionally designed recreation, socialization, and food areas for the workforce.

Instead, you should look into some of the best temporary office space providers. They provide cost-effective and hassle-free rental offices customized to your needs, including meeting areas, cafés, lounges, and event spaces. Our team has handpicked 9 of the best office rental spaces for your needs based on office configurations, prices, and amenities.

Best Short-Term Office Rental Space Providers

Provider Rental Facilities Provided Geographical Support Starting Price Link
iPostal1 Digital Mailbox, Anti-Theft systems, Physical Street Addresses 16 Countries $9.99 per month Learn More
WeWork Private office, Dedicated desks, private office spaces, full floor office space, event spaces, coworking spaces 37 Countries Variable Pricing based on location and services chosen Learn More
Regus Office space, coworking spaces, virtual offices, meeting space, private office 112 Countries €69 per person per month Learn More
Anytime Mailbox Mail/Package Forwarding, check deposits, opening/scanning PDFs 44 Countries Variable Pricing based on location and services chosen Learn More
Alliance Virtual Office Virtual Office, Live Receptionist, Virtual Phone, Meeting Space 6 countries Varies Learn More

1) iPostal1

Best for managing mail without dedicated offices

iPostal1 is one of the best services to set up a virtual office for your business needs. It provides various tools and facilities that help you work without a physical office. You get a free local or toll-free number to enhance your business communication. It also provides you virtual Mailbox to remotely manage your incoming postal mail and parcels.

iPostal1 virtual office provides a physical street address of your preferred location in more than 15 countries. You can view your postal mail as PDF via their app. The app allows you to take further actions like forward, open, scan, shred, or recycle documents.

iPostal1

Features:

  • Consolidation: It helps you combine multiple packages into a single larger package for forwarding with minimum costs.
  • Carrier Support: iPostal1 addresses are real physical addresses, meaning they can receive and handle couriers from all services like UPS, USPS, and FedEx.
  • Scheduled Pickups: If you have something to mail/courier, you can schedule a pickup wherein a representative will pick up your package from your home.
  • Real-time Shipping Prices: You are provided with information on real-time shipping prices for any route to help you better make decisions.

Pros

  • It allows you to conveniently add locations to your account with a single click.
  • The contact manager stores all your critical and frequently used mailing addresses for easy retrieval.
  • It can automatically pack and forward packages to any address internationally at attractive prices.

Cons

  • Virtual Office is not as extravagant as other providers on the list.

Pricing :

Here are some virtual office plans from iPostal1:

Plan Name Price (Monthly) Functions
Virtual Mailing Address $9.99* Used for receiving packages and mail remotely
Virtual Business Address $9.99* It can be used to register businesses and get a physical street address
Virtual Office $39.99* Includes toll-free phone along with fax.

* Excludes cost for paid mailbox locations

Visit iPostal1 >>

2) WeWork

Best for enjoying amenities like WiFi and easy check-in

WeWork is among the best short-term office rental providers, with solutions to rent your own space, like private offices, dedicated desks, and some of the best coworking spaces. It provides a variety of plans and configurations to suit the needs of all businesses better. The offices have dedicated receptionists to guide visitors and handle front desk queries, providing a better experience.

WeWork designs its offices with indoor and outdoor activity spaces for better employee engagement. You can use it for virtual mailbox capabilities as well. Their skilled workforce provides you with cleaning services for maintaining world-class cleanliness standards. Offices are also equipped with complimentary amenities like sanitization products and stationery.

WeWork

Features:

  • Private Phonebooths: The private phone booths allow you to make personal and short video calls without disturbance or noise.
  • Community Engagement: Events and activities like networking and team lunches are held frequently.
  • Network: All offices have reliable high-speed WiFi and ethernet capabilities to support your work requirements.
  • 24/7 Access: All offices work 24/7 with multiple staff shifts to serve and assist you. This work culture ensures you can choose your work hours and stay as long as you want.
  • Printing Services: All offices come equipped with professional-grade printing tools that allow for high-quality printing of all documents.
  • Meeting Rooms: Book rooms for having conversations with guests, group discussions, and video conferences using the free credits available with your app.

Pros

  • You and your team can enjoy unlimited coffee and tea in all the WeWork office spaces.
  • Members and regular users get dedicated keycards for easy access and minimal delays.
  • Larger teams can rent office space with dedicated cabins for executives and senior leadership.

Cons

  • Frequent community events and activities can be disturbing and disrupt your peace.

Pricing :

Variable Pricing based on location and services chosen

Link: https://www.wework.com/

3) Regus

Best collection of international office locations

Regus is one of the most popular and widespread temporary office space providers. It has membership plans that allow you to use office spaces anytime during the membership tenure across all their offices. You can use their expert advice to decide the best-fit configuration for your needs.

Regus office space provides on-site professional support staff capable of detecting any issue immediately and taking action accordingly. All members are provided with facilities like high-speed WiFi, a community kitchen, reception, mail handling, and furniture as standard for everyone. You also receive complimentary cleaning, utilities, and security services, ensuring you can focus on your work.

Regus

Features:

  • Permanent Desk: Individuals, Freelancers, or Self-employed personnel can rent permanent desks to have uninterrupted office access.
  • Virtual Offices: Supports virtual offices with access to a global lounge network and virtual office services offered for all your needs.
  • Conference Room Rental: You get access to conference rooms that are ideal for video calls, pitches, and board meetings and are equipped with whiteboards, catering, and presentation facilities.
  • Training Rooms: Dedicated training rooms are ideal for employees who are looking to provide training to employees.
  • Event Spaces: Special event spaces to boost employee engagement and improve the environment in the office. Ideal for carrying out conferences, press launches, celebrations, and recreations.

Pros

  • Larger companies can rent office spaces with custom designs and color schemes to match their identity.
  • Dedicated lounge access to help employees relax, recreate, and re-energize themselves.
  • Fully-functional conference rooms can be rented per hour for our discussions and meetings.

Cons

  • Optional services and addons like Receptions are costly.

Pricing :

Here are some of the best membership pricing plans from Regus:

Plan Name Pricing (per month) Lounge Access Dedicated Coworking Desk Office Access Additional Features
Lounge €69 per person Yes No No 10% discounts on bookings via MyRegus
Coworking €159 per person Yes Yes No All of the Lounge + Live receptionist services
Office €279 per month Yes Yes Yes All of the Coworking + Office cleaning and maintenance

Link: https://www.regus.com/

4) Anytime Mailbox

Best cost-effective online postal mail

Anytime Mailbox is among the best virtual mailbox providers to receive mail remotely. This service doesn’t rely on any PO Box and uses real physical addresses to receive mail and provide your mail as scanned PDFs.

Anytime Mailbox also allows you to set up local Mailboxes in over 40 countries with minimum expenses, providing an overall better experience to you. You can add your business logo and branding to all the letters sent, ensuring a professional-looking background for the recipient. It provides free unlimited cloud storage to store any sent/received mail and lets you retrieve them easily in the future.

Anytime Mailbox

Features:

  • Remote Management: You can remotely manage, see, and take action for your mail, speeding up work and improving your convenience.
  • Notifications: You are made aware of all the activities with the help of mail, SMS, and app notifications.
  • Application: It has native applications for PC, Mac, Android, and iOS for quickly accessing, downloading, and sharing mail.

Pros

  • You can choose the mailing city from the wide range of options available.
  • Any received mail is scanned by their workforce and sent as a PDF.
  • If your banks support deposits using checks, you can easily send them checks using Anytime Mailbox.

Cons

  • For forwarding, notifications, and service charges, various hidden fees are applied on a case-by-case basis.

Free Trial: Money back in 30 Days for unused accounts.

Pricing :

Variable Pricing based on location and services chosen

Visit Anytime Mailbox

5) Alliance Virtual Offices

Best for flexible meeting rooms that adapt to your requirements

Alliance Business Centers are among the best-known names for short-term office rentals that provide fully furnished and serviced offices to ensure you can start working with them immediately. All offices come with friendly, professional receptionists that nurture client relationships and build loyalty in your customers.

Your working space is meticulously maintained by trained staff that ensures proper functionality, cleaning, safety, and security of your workspace. It allows you to choose an office location that best suits you. Based on your use case, select the office closest to home, the center of town, or the nearest to the market.

Alliance

Features:

  • Virtual Offices: Customers are provided with a virtual phone with a dedicated phone number that helps keep business and personal phones separate.
  • Meeting Rooms and Office Spaces: Special meeting areas and office spaces exist for team meetings, group discussions, and business negotiations.
  • Mail Management: You are given a dedicated professional office address for receiving mail. Your received mail is safely secured and can be picked up at any time of your convenience.
  • Productivity: These offices’ business-focused working environment is ideal for boosting productivity and helping you focus on the most critical aspects of your business.
  • Full-Time Access: These workspaces provide full-time access to your private office space. This allows you to put in maximum work and choose the working hours of your convenience.

Pros

  • Amenities like printers, scanners, high-speed WiFi, and coffee machines are complimentary.
  • Your dedicated office address can be used for business licensing, opening bank accounts, and more.
  • They have dedicated coworking spaces to foster collaboration with like-minded individuals.

Cons

  • The initial setup and configuration of the office can be complicated and hectic.

Pricing :

Variable Pricing based on location and services chosen

Some popular pricing plans are:

Type Locations Starting Price (Per Person Per Month)
Virtual Office New York, NY $48
Virtual Office Los Angeles, CA $60
Virtual Office San Francisco, CA $79

Visit Alliance >>

6) Travelling Mailbox

Best for viewing postal mail digitally

Travelling Mailbox provides physical street addresses that you can use as your virtual Mailbox to receive postal mail and parcels. You get a physical street address in the city of your choice that looks professional. No PO Box addresses are used as your addresses.

All received emails are stored and made available to you digitally. You can also receive and forward mail your postal mail or parcels worldwide and competitive prices. Travelling Mailbox also allows you to set up additional recipients to ensure your business partners or employees remain updated with the latest postal mail.

Travelling Mailbox

Features:

  • Check Deposits: It can be used to forward your paper checks to your bank for performing deposits.
  • Security: All postal mail outside scanned envelopes is shared with you, and you get to decide the actions taken on that mail.
  • Email and Push Notifications: You get email and push notifications on your mobile.
  • Folders: Create and sort the folders on your device, ensuring everything is organized and easily accessible.
  • Mobile App: The native app for Android and iOS allows you to access your mail quickly.
  • Cloud Storage: All accounts come with unlimited high-speed cloud storage that allows storage of all received mail easily.
  • 2 Factor Authentication: Your account is secured with 2 Factor authentication ensuring no one can gain unauthorized access to your account.

Pros

  • Automatically identifies and takes action against any spam mail sent to you.
  • The hard copy is shredded after they receive your postal mail, ensuring no one can access it.
  • Native integrations for top services like Google Drive, Dropbox, OneDrive, and Evernote.

Cons

  • It does not support setting up Mailboxes outside the US.

Pricing :

These are some of the best virtual mailbox plans offered by Travelling Mailbox.

Plan Name Pricing Envelopes (per month) Page Scans (per month) Mailbox Recipients (per month)
Basic Plan $15 per month 40 35 3
Extended Plan $25 per month 100 80 5
Small Business Plan $55 per month 200 180 10
Enterprise Tier 1 $99 per month 500 500 Unlimited
Enterprise Tier 2 $1 per piece Unlimited Unlimited Unlimited

Link: https://travelingmailbox.com/

7) WorkBar

Best for booking by the day, getting daily passes, and renting meeting rooms

WorkBar provides you with dedicated office areas or floors for your business. These offices are customized to your preferences and themed in your desired color scheme. All offices are designed to create a happy environment and uplifting mood. Natural light and streamlined airflow keep you fresh and active all day long.

WorkBar’s virtual offices provide businesses with great flexibility and establish a professional brand image while saving money. The Dedicated phone booths are ideal for taking calls and important video calls without any background noise or disturbance. You can attend meetings, discussions, and calls in high-tech meeting rooms with whiteboards, furniture, and catering facilities.

WorkBar

Features:

  • Food: You can use their café to get snacks and meals. Besides, they provide you with complimentary coffee and tea.
  • Open Spaces: Open spaces are ideal for recreational purposes and organizing events or parties.
  • Amenities: All offices have provisions for 24/7 access, high-speed WiFi, charging points, lighting, furniture, and more.
  • Flexibility: Its flexible membership system ensures you can modify your pricing plan anytime based on your business’s increasing/decreasing needs.
  • Maintenance: Trained workforce works 24/7 to maintain, repair, and clean all amenities. An ideal experience is ensured for you all the time. They quickly discover any potential issue and fix it as soon as possible.

Pros

  • All offices have quiet spaces to help you relax, nap, and get your mind off work.
  • You are assigned a dedicated locker to store your critical files, documents, gadgets, etc.
  • Offices are equipped with high-quality business-grade printers and copiers to let you easily print documents.

Cons

  • Lacks services outside of Boston.

Pricing :

Below are some of the most cost-effective pricing plans for WorkBar

Plan Name User base Pricing Duration Access
Day Pass Individuals $49 per day 1 Day Complete workspace access at all locations.
Hybrid Individuals $199 8 Days Standard Workspace Access during business hours
Team Coworking Space Teams $249 8 Days Open spaces for small groups.

Link: https://www.workbar.com/

8) VentureX

Best membership plans for long-term business needs

VentureX provides various options to rent temporary office space with various amenities needs, including dedicated desks, shared desks, private offices, team rooms, and meeting rooms. Employees can relax and interact with one another in the community area. The lounge area is ideal for meetings, discussions, and chats with teams and affiliates.

VentureX staff is trained to ensure a happy vibe inside the office; all your clients are greeted and escorted with utmost care. All offices have an experienced workforce to ensure all services function correctly. Any issue is identified and fixed at the earliest, ensuring minimum interruptions.

VentureX

Features:

  • Events: With recreational areas, open spaces, and event areas, it is easy to organize and host parties, events, and celebrations.
  • Amenities: All offices have high-speed, secure internet available through WiFi and ethernet. You get 24/7 access to your office space and the ability to choose your timings.
  • Food: You are provided with complimentary unlimited tea and coffee. Besides, they have cafés to serve you fresh food and snacks should you need them.
  • Reception: Reception services ensure your clients and customers get an ideal experience. They take any phone call queries on your behalf, reducing your burden.
  • Community Membership: Community membership allows access to invite-only events and preferred member pricing on all plans.

Pros

  • The staff periodically cleans and sanitizes all areas to keep your workspace neat.
  • You get access to a global network of high-quality offices wherever you travel.
  • Businesses that run their podcasts or Social media accounts by recording in private podcast rooms.

Cons

  • Variable pricing structures can be challenging for beginners and inexperienced customers.

Pricing :

Variable Pricing based on location and services chosen

Link: https://venturex.com/

9) Industrious Offices

Best scalable and flexible workspaces

Industrious Offices is an office space rental agency that provides members with industry-leading amenities like high-speed WiFi, free stationary, general-purpose office needs, and complimentary tea/coffee. The Access Plans allow you to book private offices, meeting rooms, and spaces at affordable prices per day or hour.

Industrious Offices has its services available in 160 locations across 65+ cities across the globe. Apart from offices, you can access professional spaces, conference and meeting rooms, cafés, and phone rooms. All offices provide free open-office tours to explore the office and make the right decision for your needs.

Industrious

Features:

  • Amenities: Apart from the necessities, you are provided free colored printouts, mailing, and packaging services.
  • Flexibility: It offers flexible plans that allow you to modify your office space with your constantly changing office needs.
  • Maintenance: Fully serviced offices, workspace, and amenities are maintained by the staff, with on-time repairs, periodic cleaning, and proactive actions taken against any potential issues.

Pros

  • You are provided private suites with open bullpens, private offices, and huddle rooms.
  • The like-minded community is ideal for interactions and discussing business plans in the lounge.
  • It allows you to retrieve and manage your mail without much effort quickly.

Cons

  • Very few offices outside the USA.

Pricing :

Variable Pricing based on location and services chosen

Link: https://www.industriousoffice.com/

FAQs

Buying office spaces, ensuring proper service, infrastructure maintenance, and providing equipment is expensive. That’s why it is best to rent temporary office space from an ideal temporary space provider. These services offer all employees a consistent, high-quality experience, maintaining their productivity. You can rent a temporary office space from these services to save on buying offices and not worry about maintenance.

Some of the critical factors that must be considered while finding office space for rent are:

  • Workspace: You should choose services with options for individual desks, shared office space, dedicated workspaces, or dedicated floors according to your needs.
  • Location: Choosing a service with plenty of offices in locations relevant to you and close to your home is best.
  • Amenities: An Ideal temporary office space provider offers high-speed Wi-Fi, complimentary tea/coffee, unlimited printouts, a café, activity space, event rooms, and meeting space.
  • Pricing :You should prefer services that meet your budget constraints and provide the best value for money.

Best Short-Term Office Rental Space Providers

Provider Rental Facilities Provided Geographical Support Starting Price Link
iPostal1 Digital Mailbox, Anti-Theft systems, Physical Street Addresses 16 Countries $9.99 per month Learn More
WeWork Private office, Dedicated desks, private office spaces, full floor office space, event spaces, coworking spaces 37 Countries Variable Pricing based on location and services chosen Learn More
Regus Office space, coworking spaces, virtual offices, meeting space, private office 112 Countries €69 per person per month Learn More
Anytime Mailbox Mail/Package Forwarding, check deposits, opening/scanning PDFs 44 Countries Variable Pricing based on location and services chosen Learn More
Alliance Virtual Office Virtual Office, Live Receptionist, Virtual Phone, Meeting Space 6 countries Varies Learn More

The Verdict

Till now, we’ve discussed some of the best temporary space providers for your needs. You can’t go wrong with any of these service providers. However, some temporary office space providers are more aligned to specific use cases that we will highlight in this verdict.

  • iPostal1 is an ideal choice for you in case your use case necessitates the need for a virtual mailbox.
  • If you want a temporary office space provider with robust amenities, high-quality furniture, and top-notch services, then WeWork is perfect.
  • Regus is the best choice for those who want widespread international office suites for greater regional accessibility.
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