--- description: The tutorial demonstrates step by step method for posting a document with reference in SAP. Enter Transaction code FB50 in the SAP command Field title: SAP Park, Hold & Post Document with Reference image: https://www.guru99.com/images/sap-park-hold-and-post-document.png --- [Skip to content](#main) **⚡ Smart Summary** Park, hold, and post with reference in SAP are three document-entry options that let users save incomplete entries, defer postings for approval, and reuse an existing document as a template for faster, accurate G/L posting. * 🅿️ **Park Document:** Parking saves an entry that exceeds a user’s posting limit until an authorized approver posts it. * ⏸️ **Hold Document:** Holding stores an incomplete draft without a permanent document number and without updating the general ledger. * 📋 **Post with Reference:** Reusing an existing document as a template avoids re-keying repetitive postings and reduces errors. * 🔢 **Transaction FB50:** All three actions start from the FB50 G/L posting screen in the SAP FI module. * ✅ **Controlled Posting:** Park and approval workflows separate preparation from posting, strengthening internal financial control. * 🤖 **AI Assistance:** SAP Joule and intelligent workflows route approvals and draft line items to speed up document entry. [ Read More ](javascript:void%280%29;) ![Park, Hold, and Post with Reference in SAP](https://www.guru99.com/images/sap-park-hold-and-post-document.png) ## What Are Park, Hold, and Post with Reference in SAP? SAP FI gives users three flexible ways to handle a general ledger document before it is finally posted. **Parking** saves an entry that a user is not yet authorized to post, **holding** stores an incomplete draft, and **post with reference** reuses an existing document as a template. All three are reached from the FB50 G/L posting screen. These options reduce errors and rework, because clerks can prepare entries for approval, save partial work, or copy a recurring posting instead of typing it again. ## Park vs Hold: Key Differences Parking and holding both save a document without updating the general ledger, but they serve different purposes: | Aspect | Park Document | Hold Document | | --------------- | ------------------------------- | ------------------------- | | Purpose | Await approval or authorization | Save an incomplete draft | | Document number | Permanent number assigned | Temporary number only | | Typical use | Internal approval workflow | Short-term personal draft | | Posted by | Authorized approver | Same user, later | ## How to Park a G/L Document Posting In SAP, a user can be given a limited posting authorization amount. For example, an accounting clerk may be authorized to post documents up to a maximum of $5,000\. If a document amount is $10,000, which exceeds the clerk’s authority, SAP provides the **Park** facility, which lets the user save the document without posting the amount to the G/L accounts. A higher authority with the appropriate posting limit can later review and post it. Here is a demo for parking a G/L account document. **Step 1)** Enter transaction code FB50 for G/L Account Posting in the SAP Command Field. [![Park a G/L Document Posting](https://www.guru99.com/images/sap/2012/06/GlPark01.png)](https://www.guru99.com/images/sap/2012/06/GlPark01.png) **Step 2)** In the next screen, enter the following: 1. Enter Document Date. 2. Enter G/L Account to be Credited. 3. Enter Credit Amount. 4. Enter G/L Account to be Debited. 5. Enter Debit Amount. [![Park a G/L Document Posting](https://www.guru99.com/images/sap/2012/06/GlPark02.png)](https://www.guru99.com/images/sap/2012/06/GlPark02.png) **Step 3)** Press the Park button. [![Park a G/L Document Posting](https://www.guru99.com/images/sap/2012/06/GlPark03.png)](https://www.guru99.com/images/sap/2012/06/GlPark03.png) **Step 4)** Check the status for the parked document number. [![Park a G/L Document Posting](https://www.guru99.com/images/sap/2012/06/GlPark04.png)](https://www.guru99.com/images/sap/2012/06/GlPark04.png) ### RELATED ARTICLES * [How to Create GL Account in SAP (FS00 T Code in SAP) ](https://www.guru99.com/how-to-create-a-new-general-ledger-account.html "How to Create GL Account in SAP (FS00 T Code in SAP)") * [FB08 Tcode in SAP: How to Reverse Document ](https://www.guru99.com/how-to-perform-document-reversal.html "FB08 Tcode in SAP: How to Reverse Document") * [How to Maintain Exchange Rates in SAP ](https://www.guru99.com/how-to-maintain-exchange-rates.html "How to Maintain Exchange Rates in SAP") * [Correspondence in SAP – Configuration & Types ](https://www.guru99.com/accounts-receivable-sap.html "Correspondence in SAP – Configuration & Types") ## How to Hold a G/L Document Posting A user may want to temporarily save the document under the following conditions: * The G/L document is not complete. * The user does not have complete or accurate information. * The user wants to complete or correct the document at a later stage. Under such situations, you can HOLD a document without posting the amount to the G/L accounts. Here is a demo for holding a G/L account document. **Step 1)** Enter transaction code FB50 for G/L Account Posting in the SAP Command Field. [![Hold a G/L Document Posting](https://www.guru99.com/images/sap/2012/06/GlHol01.png)](https://www.guru99.com/images/sap/2012/06/GlHol01.png) **Step 2)** In the next screen, enter the following: 1. Enter Document Date. 2. Enter G/L Account to be Credited. 3. Enter Credit Amount. 4. Enter G/L Account to be Debited. 5. Enter Debit Amount. [![Hold a G/L Document Posting](https://www.guru99.com/images/sap/2012/06/GlHol02.png)](https://www.guru99.com/images/sap/2012/06/GlHol02.png) **Step 3)** Press the Hold button. [![Hold a G/L Document Posting](https://www.guru99.com/images/sap/2012/06/GlHol03.png)](https://www.guru99.com/images/sap/2012/06/GlHol03.png) **Step 4)** In the next screen, enter the Temporary Document Number and press Hold Document. [![Hold a G/L Document Posting](https://www.guru99.com/images/sap/2012/06/GlHol04.png)](https://www.guru99.com/images/sap/2012/06/GlHol04.png) **Step 5)** Check the status bar for the document to be held. [![Hold a G/L Document Posting](https://www.guru99.com/images/sap/2012/06/GlHol05.png)](https://www.guru99.com/images/sap/2012/06/GlHol05.png) ## How to Post a Document with Reference in SAP Posting with reference reuses a document that was already posted as a template, so repetitive entries do not have to be keyed again from scratch. **Step 1)** Enter transaction code FB50 in the SAP Command Field. [![Post a Document with Reference in SAP](https://www.guru99.com/images/sap/2012/06/PostWref01.png)](https://www.guru99.com/images/sap/2012/06/PostWref01.png) **Step 2)** In the next screen, select Goto -> Post with Reference from the SAP Standard Menu Bar. [![Post a Document with Reference in SAP](https://www.guru99.com/images/sap/2012/06/PostWref02.png)](https://www.guru99.com/images/sap/2012/06/PostWref02.png) **Step 3)** In the next screen, enter the following: 1. Enter the Reference Document Number. 2. Enter the Company Code in which the document was posted. 3. Enter the Fiscal Year in which it was posted. 4. Press Enter. [![Post a Document with Reference in SAP](https://www.guru99.com/images/sap/2012/06/PostWref03.png)](https://www.guru99.com/images/sap/2012/06/PostWref03.png) **Step 4)** In the next screen, make appropriate changes in the document. [![Post a Document with Reference in SAP](https://www.guru99.com/images/sap/2012/06/PostWref04.png)](https://www.guru99.com/images/sap/2012/06/PostWref04.png) **Step 5)** Press Enter. In the next screen, check the document. [![Post a Document with Reference in SAP](https://www.guru99.com/images/sap/2012/06/PostWref05.png)](https://www.guru99.com/images/sap/2012/06/PostWref05.png) **Step 6)** Press Save to post the new document. [![Post a Document with Reference in SAP](https://www.guru99.com/images/sap/2012/06/PostWref06.png)](https://www.guru99.com/images/sap/2012/06/PostWref06.png) You have successfully posted a document with reference in SAP. ## FAQs 🧾 Which transaction codes are used for parked documents? Use FV50 to park a G/L document, FBV0 to post or delete a parked document, FBV2 to change one, and FBV3 to display it. Parked documents keep a document number while awaiting review. 🔢 Does a held document generate a document number? No. A held document is only a temporary draft and does not generate a permanent document number or update the general ledger. A parked document, by contrast, receives a document number and can follow an approval workflow. 👤 Who can post a parked document in SAP? A user with the right authorization, usually an approver or senior accountant, reviews and posts the parked document with FBV0\. This separation lets a clerk prepare the entry while an approver releases it to the ledger. 🤖 Can AI approve or post parked documents in SAP? Yes. Intelligent workflows and the SAP Joule AI copilot can route parked documents for approval, validate fields, and suggest the next action, helping approvers clear the queue faster while keeping audit controls in place. 🧠 How does the SAP Joule AI copilot speed up G/L document entry? SAP Joule drafts line items from prompts, proposes G/L accounts and tax codes, and answers process questions inside S/4HANA Cloud. This intelligent assistance reduces manual keying and helps users park or post documents accurately. #### Summarize this post with: ChatGPT Perplexity Grok Google AI **Stay Updated on AI** **Get Weekly AI Skills, Trends, Actionable Advice.** ##### Sign up for the newsletter Subscribe for Free You have successfully subscribed. 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