11 Best FREE Email Account & Service Providers (2025)
An Email Service Provider (ESP) offers services to send and receive emails. Good ESP helps you build email templates, manage your contact lists, block spam, chat with your contacts amongst other key features.
Researched 29+ Best FREE Email Account Service Providers, investing 100+ hours into crafting this ultimate guide. My trusted and unbiased review showcases both free and premium options, revealing their key features, pros and cons. This may help you select the best provider suited to your needs. Do not miss out. Read the full article for in-depth, verified information. Read more…
ProtonMail is an open-source and secure email service offered by MIT scientists and CERN. It is protected by Swiss privacy law. It has easy to use secure email service, having an end to end encryption.
Best Free Mail Service Providers: Top Email Address Picks
Name | Max Inbox Size | Link |
---|---|---|
👍 ProtonMail | 20 GB | Get Free >> |
Zoho Mail | 100 GB | Get Free >> |
Gmail | 15 GB | Get Free >> |
Outlook | 50 GB | Get Free >> |
Yahoo! Mail | 1TB | Get Free >> |
1) ProtonMail
Best email encryption and security in a free service
ProtonMail, is a secure, open-source email service that I have tested extensively. Created by MIT scientists and CERN, it offers impressive protection for my data. I particularly appreciate that Swiss privacy law backs this tool. It helped me stay confident that my emails remain private, thanks to the Zero-Access encryption system. I found that no personal information is required to create an account, which is great for privacy-focused users.
- Mailbox Size: 20GB
- Email alias: Yes.
- Attachment Size Limit: 25 MB per email.
- Mobile Apps: Android and iOS
- Scheduled Emails: Yes, it supports.
ProtonMail ensures emails are secured with end-to-end encryption, which I have found to be essential for privacy. Importing contacts via Proton Contacts was incredibly simple, and sharing files through Proton Drive using secure URLs is perfect for privacy-conscious users. Switching between multiple Proton accounts was one of the easiest tasks, and the spam filters allowed me to manage my inbox effortlessly.
The paid plans offer amazing features like email filters, multi-user support, and autoresponders, along with desktop notifications. My advice is to consider a paid plan for added storage bonuses of 1GB yearly. It is ideal for those needing more security and convenience.
Pros
Cons
Key Specs:
Email alias: Yes. It supports Email alias, which can be made in two ways.
Mobile Apps: Android and iOS
Calendars: Proton Calendar beta
Scheduled Emails: Yes, it supports.
Ads in Email: No, they don’t show Ads
Mailbox Size: 20GB
Attachment Size Limit: 25 MB per email. Can attach up to 100 files.
Email address format: abc@protonmail.com
👉 How to get it Free?
- Go to ProtonMail,
- Click on the “Create a secure email” button to get free email account.
Life Time Basic Free Plan
2) Zoho Mail
Best for multi-user accounts, small businesses, and personal use
Zoho Mail is great for those seeking a reliable email service provider. During my research, I found it to be a secure and free option. It helped me connect with other Zoho apps seamlessly, allowing me to keep my email communications private. I particularly liked the added layers of security it offers, including 2FA, TLS, and GDPR compliance. In my opinion, Zoho Mail is a top-notch solution for protecting your data.
- Mailbox Size: 100GB
- Email alias: Yes, it supports.
- Attachment Size Limit: 20 MB
- Mobile Apps: Android and iOS
- Scheduled Emails: Yes
Zoho Mail is a top-notch solution that provided me with a control panel for making adjustments and customization. I discovered that the e-Discovery process was helpful to quickly find emails. It is essential to consider that Zoho Mail integrates with Zoho CRM, which I found to be one of the most effective ways to manage sales.
I could also migrate from Office 365 and G Suite seamlessly with the Zoho migration tool. Zoho Mail is great for tracking expenses, and it allowed me to customize up to 25 domain-based email addresses. Remember, the shareable Zoho Calendar feature is excellent for organizing events and managing group calendars.
Pros
Cons
Key Specs:
Email alias: Yes, it supports.
Mobile Apps: Android and iOS
Calendars: Zoho Calendars
Scheduled Emails: Yes
Ads in Email: No, they don’t show Ads
Mailbox size: 100GB
Attachment Size Limit: 20 MB
Email address format: abc@zoho.com
👉 How to get it Free?
- Go to Zoho Mail
- Fill up the required details and Click on Sign up for Free button.
15-Days Free Trial
3) Gmail
Best for personal as well as business communications
I tested Gmail as a free email account service, and I found it great for both personal and professional communication. Gmail offers smooth third-party integration, which allowed me to sync my details using IMAP or POP. I particularly liked the clean design that makes sending and receiving emails fast and easy. According to my research, Gmail is one of the best free email services, and all you need is a Google account.
- Mailbox Size: 15GB
- Email alias: Yes
- Attachment Size Limit: Send up to 25 MB
- Mobile Apps: Android and iOS
- Scheduled Emails: Yes
Gmail allowed me to follow up on messages with helpful nudges, ensuring I did not miss any important responses. I could open attachments directly without going into the email, and I found that joining a Hangouts Meet video call from the inbox made collaboration much easier. The automatic blocking of phishing emails was, in fact, one of the best security features I have experienced. I also found organizing important messages into the Starred category to be extremely efficient, and using my corporate domain for emails added a professional touch.
The 15GB of storage for inbox, photos, and Drive was impressive, making Gmail an ideal option for both personal and business use. The snooze feature, which allows you to set reminders for specific emails, made managing my inbox much easier. For businesses, Gmail’s migration tools allowed seamless email importing from platforms like Outlook and Lotus, and its two-factor authentication (2FA) security feature is essential for added protection.
Pros
Cons
Key Specs:
Email alias: Yes
Mobile Apps: Android and iOS
Calendars: Yes.
Scheduled Emails: Yes
Ads in Email: Yes
Mailbox size: 15GB
Attachment Size Limit: Send up to 25 MB
Email address format: abc@gmail.com
👉 How to get it Free?
- Go to Gmail
- Click on Start free Trial.
14-Days Free Trial
Campaigner is a email service provider that allows you to communicate more directly with customers for urgent messages or time-sensitive offers. Campaigner includes advanced features like email automation workflows, purchase behavior, and geotargeting.
4) Outlook
Best for multiple app integrations and email services for Business
Microsoft Outlook is an email service provider that, in my opinion, is one of the best options for staying connected and productive. I tested its integration with Exchange Server, Exchange Online, and Office 365, and I was impressed with how smooth the experience was. Throughout my assessment, I found its Enterprise security to be the most effective feature, ensuring my emails stayed safe. I suggest it as an awesome choice for anyone seeking a superior solution for their email needs.
- Mailbox Size: 50GB
- Email alias: Yes, it supports.
- Attachment Size Limit: Send up to 34MB.
- Mobile Apps: Android and iOS
- Scheduled Emails: Yes
Outlook helped me schedule and manage events effortlessly with its intuitive built-in calendar feature. It offers one of the most accessible inbox experiences, including voice-control navigation and support for assistive devices, which in my opinion, is a superior choice for accessibility. I was able to search for people, messages, and documents with ease.
It also provides real-time document co-authoring, which makes collaboration smooth and efficient. I particularly liked the app-based integrations and professional formatting tools that Outlook offers. Its simple yet powerful interface makes it a great option for staying organized and handling communication effectively.
Pros
Cons
Key Specs:
Email alias: Yes, it supports.
Mobile Apps: Android and iOS
Calendars: Yes. It has the calendar feature
Scheduled Emails: Yes, you can schedule your emails.
Ads in Email: Ads are free only for subscribers.
Mailbox size: 50GB
Attachment Size Limit: Send up to 25MB.
Email address format: abc@outlook.com
👉 How to get it Free?
- Go to Outlook
- Click on Create free account.
Link: https://www.microsoft.com/en-in/microsoft-365/outlook/
5) Yahoo! Mail
Best for several features and storage
Yahoo! Mail is a phenomenal option for those looking for a free email service. I reviewed it and I found the 1 TB of storage space incredibly useful. The service lets you integrate with Facebook, POP, and IMAP, which is helpful for streamlining communications. It also allowed me to send text messages directly.
- Mailbox Size: 1TB
- Email alias: Yes
- Attachment Size Limit: 25MB
- Mobile Apps: Android and iOS
- Scheduled Emails: Yes
Yahoo! Mail’s free email service allowed me to customize my inbox by selecting themes. I could search emails by keyword, date, or contact, which made managing emails much easier. It also offered animated GIFs to express my feelings, making communication fun. Yahoo! Mail mobile app is particularly great for managing emails while traveling. It helps you keep your inbox organized with features like unsubscribing from newsletters. Additionally, I could import contacts from Gmail and Outlook, which is great for syncing everything in one place.
I discovered the app’s ability to dispose of email addresses, which helped protect my privacy. Built-in tools like the notepad and connecting external accounts from Google Drive made this a top-notch solution. Notifications for new emails were instant and reliable.
Pros
Cons
Key Specs:
Email alias: Yes.
Mobile Apps: Android and iOS
Calendars: Yahoo calendar
Scheduled Emails: Yes.
Ads in Email: Only with a Yahoo Mail Plus subscription you can remove Ads.
Mailbox size: 1TB
Attachment Size Limit: 25MB
Email address format: abc@yahoo.com
👉 How to get it Free?
- Go to Yahoo! Mail
- Fill up required details and Create free account.
Link: https://login.yahoo.com/account/create
6) iCloud Mail
Best for Data encryption and Mac users
iCloud Mail is an email service from Apple that I particularly appreciate for its ease of use. I could access it on both my Mac and iOS devices, making it a great option for users who want seamless integration. In my opinion, the best way to manage multiple devices is through this service, which automatically activates iCloud Drive, Photos, and iCloud Backup once the account is set up.
- Mailbox Size: 5 GB
- Email alias: Yes
- Attachment Size Limit: Up to 20 MB
- Mobile Apps: iOS
- Scheduled Emails: Yes
iCloud Mail offered me the option to access IMAP easily and automatically put new messages into my inbox. I could access HTML images as iCloud loads them automatically. My advice is to consider this email provider for its smooth and quick service.
iCloud Photos feature allowed me to view videos and photos from the web at iCloud.com. You can also store and share files through iCloud Drive, which provides up to 5 GB of free storage. I advise you to try the Keynote presentations tool as it is ideal for enhancing productivity.
Pros
Cons
Key Specs:
Email alias: Yes.
Mobile Apps: iOS
Calendars: Yes, it has a calendar.
Scheduled Emails: Yes, allows you to do it.
Ads in Email: Yes, it is ad-free.
Mailbox size: 5 GB
Attachment Size Limit: Up to 20 MB
Email address format: abc@icloud.com
Link: https://www.icloud.com/
7) AOL Mail
Best for interface organizations and those who use emails as their commutation mode
In the course of my review, I found AOL Mail to be a great solution for those seeking a top-rated free email account service. It allowed me to access my inbox with ease, and its mobile app provided excellent reliability. It is best suited for users who need an email service they can rely on, with support from Verizon Communications.
- Mailbox Size: Unlimited
- Email alias: Yes.
- Attachment Size Limit: Send up to 25 MB
- Mobile Apps: Android and iOS
- Scheduled Emails: No
AOL Mail helps me stay organized with its seamless email management and impressive calendar feature. I could block senders and undo sent emails, which provided me with more control over my inbox. I also found that it helps import contacts easily in various formats like LDIF, CSV, and Txt, which is a great option for staying connected.
The customized panel is one of the best ways to keep my workflow focused. Additionally, AOL Mail offers remarkable virus protection, ensuring my data remains secure.
Pros
Cons
Key Specs:
Email alias: Yes.
Mobile Apps: Android and iOS
Calendars: AOL Calendar is only available on desktop web browsers and AOL Desktop Gold.
Scheduled Emails: No, you can’t schedule an email.
Ads in Email: You need to buy the subscription to remove Ads.
Mailbox size: Unlimited. New accounts seem to be limited to 1 TB
Attachment Size Limit: Send up to 25 MB
Email address format: abc@aol.com, abc@aim.com
👉 How to get it Free?
- Go to AOL Mail
- Click on Create an account.
Link: https://login.aol.com
8) GMX
Best for those who need multiple emails with one central inbox
GMX is a top choice among the best email service providers. I could access GMX Mail through webmail and the POP3 or IMAP4 protocols, which made it one of the easiest to use. GMX’s European data centers helped me feel confident that my photos, videos, and contacts are stored securely.
- Mailbox Size: Up to 65 GB
- Email alias: Yes
- Attachment Size Limit: Send up to 50 MB of files.
- Mobile Apps: Android and iOS
- Scheduled Emails: Yes
GMX offers the ability to send attachments up to 50 MB, which allowed me to share files without hassle. The online address book is an amazing tool for keeping all your contacts in one place. I found GMX antivirus to be essential in protecting my emails from any threats. The feature that stood out the most to me is its ability to synchronize contacts with mobile devices, making it easier to manage communications.
It is important to mention that GMX does not need any installation, which is helpful if you are looking for a quick setup. I was able to share my calendar with others, making scheduling more efficient. The email filter rules in GMX are top-notch, keeping my inbox clean and organized.
Pros
Cons
Key Specs:
Email alias: Yes, up to 10 addresses.
Mobile Apps: Android and iOS
Calendars: Yes.
Scheduled Emails: Yes, you can schedule them.
Ads in Email: No, it is not Ad-free, but eventually you can customize the ad feature.
Mailbox size: Up to 65 GB
Attachment Size Limit: Send up to 50 MB of files.
Email address format: abc@gmx.com or abc@gmx.us
👉 How to get it Free?
- Go to GMX
- Click on Sign up button.
Link: https://www.gmx.com/
9) Yandex
Best for people who needs email service for small work
Yandex is an impressive email service provider. I found that its ability to let me change the mailbox’s appearance was remarkable. I could also access its scheduling feature, which made it easy to set emails to send later. The best way to describe it is as a great option for people who need control over their email management.
- Mailbox Size: 10 GB
- Email alias: Yes
- Attachment Size Limit: 30 MB
- Mobile Apps: Android and iOS
- Scheduled Emails: Yes
Yandex provides a great way to send large attachments up to 50 MB, which is ideal for sharing files. The integrated online address book allowed me to keep track of my contacts with ease. One of the best features is the built-in antivirus, which, offers top-notch protection for emails.
I could also synchronize my contacts with mobile devices effortlessly, and the strong email filter rules helped me avoid clutter in my inbox. If you are aiming to keep your emails secure and organized, I recommend Yandex as a superior choice for email management.
Pros
Cons
Key Specs:
Email alias: Yes.
Mobile Apps: Android and iOS
Calendars: Yandex calendar
Scheduled Emails: Yes
Ads in Email: You can remove ads by changing the setting.
Mailbox size: 10 GB
Attachment Size Limit: 30 MB
Email address format: abc@yandex.com
👉 How to get it Free?
- Go to Yandex
- Click on Get started button.
Link: https://360.yandex.com/mail/
10) Mail
Best for its versatile domain locations
While conducting my evaluation, I found that Mail gives you the option to select from over 200 domains, which is great for users who want a personalized email. This feature allowed me to craft an email address that truly suited my personal and professional identity, making Mail a superior choice for customization.
- Mailbox Size: 65 GB email storage
- Email alias: Yes
- Attachment Size Limit: 30 MB
- Mobile Apps: Android and iOS
- Scheduled Emails: Yes
Mail provides 65 GB of email storage, which is best options for those who manage a large volume of emails. In fact, I could rely on its antivirus feature to keep my inbox safe from viruses. I found that its word processor, presentation, and spreadsheet tools are top-rated, offering a remarkable experience for handling documents. I could also import and export data effortlessly using CVS and ICS formats. I can use the Organizer tool to set reminders, which is a great way to stay on top of important tasks. Creating custom filter rules is another feature that makes this email service superior.
With Mail’s online cloud storage, I can access files from anywhere, which is excellent for seamless workflow management. Its 2FA authentication enhances security, making it a top-notch service for anyone looking for a comprehensive and secure email platform.
Pros
Cons
Key Specs:
Email alias: Yes.
Mobile Apps: Android and iOS
Calendars: Yes.
Scheduled Emails: Yes.
Ads in Email: Only the premium subscribers receive an ad-free inbox.
Mailbox size: 65 GB email storage
Attachment Size Limit: 30 MB
Email address format: Customize as per your choice of the domain name.
👉 How to get it Free?
- Go to Mail
- Click on Sign up button.
Link: https://www.mail.com/int/
11) Tuta
Best for its encryption of the entire email
Tuta is an amazing open-source and secure email service that provides a free email account with encryption. It offered me seamless access to emails on mobile apps, email clients, and desktop clients. I particularly liked how Tuta offers different account types—personal, business, and anonymous.
- Mailbox Size: 10 GB
- Email alias: Yes
- Attachment Size Limit: 25 MB
- Mobile Apps: Android and iOS
- Scheduled Emails: No
Tuta helps you block ads efficiently. I found that the calendar feature provides real-time reminders, which is great for staying on schedule. In fact, its encrypted calendar keeps everything secure, and I could send secure emails freely. I recommend Tuta for anyone seeking a top-notch, secure email platform.
Pros
Cons
Key Specs:
Email alias: Yes.
Mobile Apps: Android and iOS
Calendars: Full encrypted calendar.
Scheduled Emails: No
Ads in Email: You can easily block ads.
Mailbox size: 1 GB, for Premium user up to: 500 GB
Attachment Size Limit: 25 MB
Email address format: abc@tutanota.com, abc@tutanota.de, abc@tutamail.com, abc@tuta.io
👉 How to get it Free?
- Go to Tuta
- Click on Create a free account.
Link: https://tuta.com/
What is an Email Service Provider?
An Email Service Provider (ESP) is an application that offers services to send and receive emails. It helps you build email templates, manage your contact lists, and send and track your campaigns on a larger scale. Most email account providers are free, but some premium features may be charged.
How to Create a Free Email Account?
Here is how you can create a free email account:
- Step 1) Open any browser and visit any of the above-listed free email account providers.
- Step 2) now, go to the Sign-Up option.
- Step 3) then add details like name, mobile number, preferred email handle (if available), etc.
- Step 4) Fill in all the details and create a password.
- Step 5) Complete mobile authentication if required.
- Step 6) Click on the “Create Account” button.
- Step 7) Your free email account will be created, which you can use to send and receive emails
How Did We Choose Free Email Providers?
At Guru99, we prioritize credibility, focusing on accurate, relevant, and objective information. Our rigorous content creation ensures informative and reliable resources. After researching over 29 FREE Email Account Service Providers and investing 100+ hours, I crafted this unbiased guide showcasing both free and premium options, highlighting key features, pros, and cons. This guide helps you select the best provider for your needs. Below are the top selection criteria to consider when choosing a free email provider.
- Reputation: Your free email service provider should have a good reputation. An email address is one of the first aspects that your clients see.
- Archive Capabilities: Good free email providers enable you to save, store, archive, and search your messages.
- Security: Look for solid security measures while choosing a free email provider. Which will protect you from unauthorized access to your email account.
- Integration: Some email services work fine with other business software like productivity suites and calendars. If your business depends on such tools, you should go for the email package that integrates them.
- Spam Filter: Spam messages waste your time, and you do not want to read them. Thereby, you need an email service having a system to detect and filter out spam messages.
- Reliability: Your email service provider should be running when you actually need it. The downtime of Email can result in unhappy or lost customers.
- Storage: Storage is one of the important aspects when selecting an email service provider. It would help if you kept in mind the amount of enough storage space included with your account.
- Ease of Use: Your staff member needs to create and use an email account as your business grows. You have to look for an email service provider, which is easy to use, so it reduces staff training time.
- Advanced Features: Advanced features like the ability to schedule tasks or recall email messages depending on your unique business need.
What is IMAP, POP3, and SMTP?
IMAP: IMAP or Internet Message Access Protocol is a mail protocol that is used to access email on the web server from the local PC. It stores messages on a server and synchronizes the mails across multiple devices.
POP3: POP3 or Post Office Protocol version 3 is a mail protocol that is used to receive emails from server to local email client. It downloads mail messages on your computer and deletes them from the server.
SMTP: SMTP or Simple Mail Transfer Protocol is an application to send messages to the mail server for relaying.
When you send emails, the web server processes your emails and decides which server to send messages to. The mail service provider downloads the mails and places them in the inbox of the recipient.
Read more about: Recall an Email in Outlook
Verdict
Choosing the best email provider can be challenging, but here are my insights to help you resolve this issue with the right solution.
- ProtonMail, offers a secure and phenomenal email experience, being a great option for users focused on privacy and security.
- Zoho Mail is a reliable, business-oriented platform with remarkable features, making it an ideal choice for professionals needing a customizable interface.
- Gmail remains one of the greatest and most popular services, known for its robust integration, ease of use, and seamless user experience.