Best Email Tracking Apps for Gmail, Outlook

Email tracking software are applications used to track emails and collect analytics data like open rates, the volume of clicks on links, number of downloads, and more. These tools help you to monitor email delivery to their intended recipients. Such programs also help you to evaluate and improve the sales and marketing messaging.

Following is a handpicked list of Top Email Tracking Apps for Gmail and Outlook with their popular features and website links. The list contains both open source (free) and commercial (paid) software.

BEST Email Tracking Apps for Gmail, Outlook

Name Supported Emails Plugins Best Used for Link
Constant Contact Gmail Yahoo Outlook Allows you to compare email statistics. Learn More
Hunter Gmail Chrome Google Sheets, Firefox, CRM Viewing tracking details directly from Gmail. Learn More
Mixmax Gmail Chrome Automating workflow in Slack. Learn More
SalesHandy Outlook, Gmail Chrome, Outlook Tracking unlimited emails for free. Learn More
Streak Outlook, Gmail Chrome Sending mass mails to the recipient who viewed your mail. Learn More

1) Constant Contact

Constant Contact is an email tracking software that can boost email efficiency and productivity. It offers easy-to-read reports of your email campaigns to help you measure the success of your business.

Constant Contact

Features:

  • It helps you easily identify the sales prospects.
  • Helps you to improve the performance of your business email campaigns.
  • You can easily generate a valuable matrix from emails.
  • Allows you to compare email statistics.
  • It offers easy to identify contacts to send more relevant emails and get a better result.
  • You can track your email open rate from mobile.


2) Hunter

Hunter is a simple email tracking extension designed for Gmail. It gives you the information of when the recipient opened your mail. This app also enables you to find the email IDs of any professional.

Hunter

Features:

  • You can see tracking details directly from Gmail.
  • It helps you to track mouse clicks in your mail.
  • It is one of the best email tracking software for Gmail that provides real-time notifications.
  • You can find email addresses from a given domain.
  • Supported Emails: Gmail
  • Plugins: Chrome Google Sheets, Firefox, CRM
  • Pricing: Free


3) Mixmax

Mixmax is an email tracking application that enables you to track your email in real time. It provides you statistics for opened emails. This app also provides automated workflow in Slack when the recipient opens your mails.

Mixmax

Features:

  • It is available for Gmail.
  • You can get statistics for individuals who have opened your email in the group.
  • It has easy to access sidebar.
  • It automatically turns on tracking for all your emails.
  • It provides the name of the device used to open email.
  • It is one of the best email tracking software for Gmail that enables you to see the geographic location of where your mail is opened.
  • Supported Emails: Gmail
  • Plugins: Chrome
  • Pricing: Free

Link: https://www.mixmax.com/features/email-tracking


4) SalesHandy

SalesHandy is one of the best email tracking software for Gmail that gives you a real-time message whenever someone opens up your email. With this application, you can track the replies of your emails.

SalesHandy

Features:

  • You can track unlimited emails for free.
  • Offers email templates for Gmail.
  • Allows you to share your email templates with your team.
  • You can visualize email activity of your employees.
  • Supported Emails: Outlook, Gmail
  • Plugins: Chrome, Outlook
  • Pricing: Free

Link: https://www.saleshandy.com/email-tracking/


5) Streak

Streak is an email tracking software for Gmail that enables you to know when the recipient opened your email. You can use this tool to get information about your sales pipeline, tasks, and contacts from your inbox.

Streak

Features:

  • You can turn email tracking on and off with a single mouse click.
  • It is one of the best email tracking software for Gmail that enables you to view all your tracked emails in organized list.
  • Allows you to send mass emails to the recipient who viewed your mail.
  • It enables you to share tracked results with other people.
  • Helps you to manage your email data using Google sheet integration.
  • Supported Emails: Outlook, Gmail
  • Plugins: Chrome
  • Pricing: Free

Link: https://www.streak.com/for/email-tracking-in-gmail


6) Mailtrack

Mailtrack is an email tracking application that enables you to track your Gmail for free. It provides you detailed activity of mail opened in your mailbox.

Mailtrack

Features:

  • Provides real-time notifications when the recipient opens your mail.
  • Enables you to track unlimited emails.
  • Offers intuitive user interface.
  • It is one of the best email tracking software for Outlook that lets you know the number of times your email is opened.
  • Does not occupy high resources in your computer.
  • Supported Emails: Gmail, Outlook, Yahoo
  • Plugins: Chrome
  • Pricing: Free

Link: https://mailtrack.io/en/


7) Snov

Snov is an extension that enables you to track your email in Gmail accounts. This tool provides real time desktop notifications about your emails. It also provides you a full history of emails opened.

Snov

Features:

  • You can set reminders for emails that you need to track.
  • Enables you to choose your own mail signature.
  • Allows you to track a link in your email.
  • It does not have a limit on tracked email.
  • This email tracker software can be seamlessly integrated into your Gmail interface.

Link: https://snov.io/email-tracker


8) Hubspot

Hubspot is a free email tracking software that is used to know how many leads opened your email. It is one of the best email tracking software for Outlook that helps you to view the clicks in your mail with minimal effort.

Hubspot

Features:

  • You will get a notification when the recipient downloads the attached document.
  • Enables you to know the history of your log inside the browser.
  • You can schedule your emails for a specific date.
  • This application works with Office 365, and Google calendar.
  • Allows you to track the emails of your employees.
  • It can automate your sales workflow.
  • It offers easy access to recorded meetings, emails, and calls.


9) Yesware

Yesware is one of the best email tracking apps that provide notifications when the recipient reads your mails, clicks on links, and other activities. It is one of the best email tracking software for Gmail that enables you to see your engagement history from your inbox.

Yesware

Features:

  • The free version of this app provides you real-time insights from your emails.
  • It helps you know how recipients engage with your email.
  • This application enables you to track the attachments in the mail.
  • Offers calendar scheduling feature to book meetings.
  • You can easily integrate it with LinkedIn.
  • Yesware provides reports on daily activity.
  • Helps you to find the highest converting campaigns.

Link: https://www.yesware.com/feature/email-tracking/


10) ContactMonkey

ContactMonkey is a plugin that enables you to track your email from Gmail and Outlook. It allows you to send a personalized email message to your employees using mail merge.

ContactMonkey

Features:

  • You can schedule your emails to ensure that your email reaches to receipt at the correct time.
  • It has a dashboard that helps you to find the best-performing subject lines for your emails.
  • It is one of the best email tracking software for Outlook that provides customer support in chat.
  • Allows you to send personalized newsletters with ease.
  • Provides drag and drop templates to create responsive HTML mailers and emails.

Link: https://www.contactmonkey.com/features/email-tracking


11) Agile CRM

Agile CRM is a tool that provides detailed email tracking reports. It allows you to send automatic email responses based on your tracking result.

Agile CRM

Features:

  • Provides real-time notifications on tracking email performance.
  • It helps you to understand the ideal time to send an email.
  • You can optimize your email message with A/B testing.
  • Enables you to know the people who have unsubscribed your email.

Link: https://www.agilecrm.com/email-tracking


12) Reply

Reply is an email tracking application that helps you to boost your sales by tracking your email. This tool provides detailed analytics about your mails. It also enables you to get in touch with your customer using VoIP.

Reply

Features:

  • This email tracking tool helps you to generate leads easily.
  • Enables you to customize your messages.
  • You can share contact and email templates with your team.
  • Seamlessly integrates with your CRM software.
  • Provides integration with more than 400 apps.

Link: https://reply.io/email-tracking/


13) Bananatag

Bananatag is an email tracking application that can be used to track your emails in Gmail with a single mouse click. It keeps your data secure when you track any email.

Bananatag

Features:

  • Provides email opened and click notifications.
  • Tracked email matrix gives you statistics on overall interaction with your mail.
  • This email tracking tool helps you to track up to 5 emails on a daily basis.

Link: https://track.bananatag.com/email-tracking/


14) Boomeranggmail

Boomeranggmail is an email tracking software for Gmail that enables you to track your email messages. It allows you to send a message at a specific time. This application also allows you to track clicks in your mail.

Boomeranggmail

Features:

  • Provides smart calendar assistance to schedule meetings faster.
  • You can snooze messages based on time or location.
  • Enables you to add meeting details from your inbox.
  • You can easily share your availability with clients.

Link: https://www.boomeranggmail.com/l/email-tracking-software.html


15) Autoklose

Autoklose is a tool that can be used to monitor your email open rates, sent emails, delivery, and bounce rate. It enables you to identify emails clicked, opened, or replied with few mouse clicks.

Autoklose

Features:

  • It provides real-time analytics for your email campaigns.
  • Enables you to view recipients in the campaign.
  • It has a dashboard that shows detailed statistics of the email campaign.
  • You can sync Autoklose with your CRM or Salesforce application.
  • Allows you to see your campaigns with detailed email information.

Link: https://autoklose.com/real-time-reporting-email-tracking/

How can you track emails?

Here are the steps to track emails with Hunter application:

Step 1) Download the Hunter Chrome extension from: https://hunter.io/mailtracker

Click on the “Install MailTracker” button

track emails

Step 2) Click on the “Compose an email” button and Log in with your Gmail credentials

track emails

Step 3) Compose and send your email to the recipient

track emails

Step 4) Open the email you have sent and click on icon. You will see the number of times that email is opened.

track emails

FAQ:

❓ Why should you track your emails?

Here are the reasons to track your emails:

Helps to check prospect’s interest: You need to track emails to know how many times your recipients have opened your mail. This will give you an idea about the interest of prospects in your service/product to plan your strategy accordingly.

Helps with optimization: Tracking your mail helps you to effectively optimize your email campaigns. You will be able to optimize the time and date of emails, subject lines you want to send, etc., to get better results.

🚀 Who will be most benefited by Email Tracking?

If you are a sales professional, recruiter, marketer, or executive whose deals are depended on emails, then email tracking is beneficial for you.

⚡ How does email tracking work?

Email tracking applications place a transparent image in your mail that is of 1*1 in dimension. This picture is invisible to everyone. When any recipient opens mail containing this image, the sender gets a notification. This is the usual way of tracking any email. All the email tracking software works in the same way.

💻 What are the limitations of email tracking software?

Here are the limitations of email tracking software:

  • Email tracking software will not work when your recipient uses any ad blocking extensions like AdBlock Plus or AdBlock.
  • Mail tracking software fails when the recipient has enabled “Ask before displaying external images.”
  • If the recipient uses a security system that prevents the image from being loaded, you will not be able to track that email.

All the above limitations cannot be resolved. Therefore, these disadvantages remain as it is for all email tracking software.

🏅 How can you choose the best Mail Tracking Tool?

Here are the important selection criteria to choose the best Mail Tracking Tool:

  • Time to learn email tracking software: If you do not have enough time and resources, you won’t be able to get the maximum potential out of your email campaigns. Therefore, you require an email tracking software that takes less time to learn.
  • Basic features: You need to ensure that the chosen email tracking tool must track website visits, attachment downloads, and link clicks.
  • Connect with most common business apps: Your chosen email tracking software should be able to integrate with your CRM and other business tools.
  • Email Templates: You need to ensure that the selected email tracking software should provide readymade templates.
  • Analytics and reports: The email tracking software you have chosen must provide detailed reports and analytics of the emails.

❗ Is spying on your recipients good?

If you are spying on recipients with a good intent that affects your sales or executive decisions, then tracking your email is legit. But using email tracking apps to spy on someone with the wrong intention is unethical.

👉 Which are the Best Email Tracking Apps for Gmail, Outlook?

Following are some of the best Email Tracking Apps for Gmail, Outlook:

  • Mixmax
  • SalesHandy
  • Streak
  • Mailtrack
  • Hunter
  • Snov
  • Hubspot
  • Constant Contact

❓ How to Send Bulk Emails?

Below is a step by step process on how to send bulk emails:

Step 1) Download and install any of the bulk email service provider software

Step 2) Login or Signup using your details

Step 3) Make sure you have your email list ready in a .csv file format

Step 4) Now, create an email campaign and upload your email list

Step 5) Create and compose your email

Step 6) Send or Schedule your email campaign

Step 7) Click Send if you want to send emails immediately and click Save if you want to schedule your campaign for the future

⚡ How can you achieve a subject line that is spam-free?

You can achieve a subject line that is spam free by considering the following points:

  • Avoid overused words.
  • Include localization and personalization when possible. For example, first name, city, etc.
  • Write a short subject line below 50 characters.
  • Avoid exclamation marks, all caps, and other special characters like @, #, and %.

🏅 Can Google Analytics track mail opens?

Yes. Google Analytics (GA) can also be utilized to track email opens. However, mail clients can’t run GA tracking code. Therefore, you cannot track email just by embedding it.